Logistics Assistant
Volare Vitae ApS, Italy, NY, United States
Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment?
At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a
Logistics Assistant
to join our team and support the smooth delivery of logistics services for our clients across multiple regions.
What you’ll do
Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
Support logistics consultants in daily operations and task follow-up
Handle booking updates, changes, and operational requests from clients and stakeholders
Coordinate with service providers (airlines, hotels, transport companies, venues)
Ensure timely delivery of logistics services for meetings, workshops, and events
Maintain accurate records of bookings, logistics plans, and cost tracking
Support preparation of logistics briefs and coordination documents
Ensure smooth communication between internal teams, experts, and external partners
Who you are
Organized, detail-oriented, and able to manage multiple tasks simultaneously
Comfortable working in a fast-paced, dynamic, and international environment
Strong communication skills in English (additional languages are a plus)
Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
Experience in logistics, travel coordination, or administration is an asset
Proactive and solution-oriented mindset with strong coordination skills
What we offer
A flexible and growing international company environment
Hands-on experience in logistics coordination for EU-funded projects
Close collaboration with experienced consultants and project teams
Opportunity to develop skills in logistics, operations, and project support
Career growth opportunities within the company
Interested or know someone who might be a fit? Feel free to reach out or apply directly.
The recruitment process will be ongoing until Summer 2026.
Only shortlisted candidates will be contacted.
#J-18808-Ljbffr
At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a
Logistics Assistant
to join our team and support the smooth delivery of logistics services for our clients across multiple regions.
What you’ll do
Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
Support logistics consultants in daily operations and task follow-up
Handle booking updates, changes, and operational requests from clients and stakeholders
Coordinate with service providers (airlines, hotels, transport companies, venues)
Ensure timely delivery of logistics services for meetings, workshops, and events
Maintain accurate records of bookings, logistics plans, and cost tracking
Support preparation of logistics briefs and coordination documents
Ensure smooth communication between internal teams, experts, and external partners
Who you are
Organized, detail-oriented, and able to manage multiple tasks simultaneously
Comfortable working in a fast-paced, dynamic, and international environment
Strong communication skills in English (additional languages are a plus)
Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
Experience in logistics, travel coordination, or administration is an asset
Proactive and solution-oriented mindset with strong coordination skills
What we offer
A flexible and growing international company environment
Hands-on experience in logistics coordination for EU-funded projects
Close collaboration with experienced consultants and project teams
Opportunity to develop skills in logistics, operations, and project support
Career growth opportunities within the company
Interested or know someone who might be a fit? Feel free to reach out or apply directly.
The recruitment process will be ongoing until Summer 2026.
Only shortlisted candidates will be contacted.
#J-18808-Ljbffr