Events Assistant
Volare Vitae ApS, Brockport, NY, United States
Are you organised, creative, and excited about supporting the delivery of international events?
At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an
Events Assistant
to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
What you’ll do:
Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
Support preparation of event agendas, participant lists, and coordination materials
Liaise with venues, service providers, and suppliers to ensure smooth event delivery
Support participant communication, including invitations, registrations, and follow-ups
Assist with travel and accommodation arrangements for speakers and participants
Prepare event materials (presentations, badges, agendas, visibility items)
Provide on-site or remote support during events, ensuring smooth coordination
Support post-event activities, including feedback collection and reporting
Ensure compliance with EU visibility and branding requirements
Who you are:
Organised, detail-oriented, and able to manage multiple deadlines
Comfortable working in a fast-paced, international environment
Strong communication skills in English (additional languages are a plus)
Proficient in MS Office; experience with event tools/platforms is an advantage
Experience in event organisation, administration, or logistics is an asset
Proactive, flexible, and solution-oriented mindset
What we offer:
A flexible and dynamic international working environment
Hands‑on experience in organising events for EU-funded projects
Close collaboration with experienced consultants and project teams
Opportunity to develop skills in event management and coordination
Career growth opportunities within the company
#J-18808-Ljbffr
At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an
Events Assistant
to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.
What you’ll do:
Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
Support preparation of event agendas, participant lists, and coordination materials
Liaise with venues, service providers, and suppliers to ensure smooth event delivery
Support participant communication, including invitations, registrations, and follow-ups
Assist with travel and accommodation arrangements for speakers and participants
Prepare event materials (presentations, badges, agendas, visibility items)
Provide on-site or remote support during events, ensuring smooth coordination
Support post-event activities, including feedback collection and reporting
Ensure compliance with EU visibility and branding requirements
Who you are:
Organised, detail-oriented, and able to manage multiple deadlines
Comfortable working in a fast-paced, international environment
Strong communication skills in English (additional languages are a plus)
Proficient in MS Office; experience with event tools/platforms is an advantage
Experience in event organisation, administration, or logistics is an asset
Proactive, flexible, and solution-oriented mindset
What we offer:
A flexible and dynamic international working environment
Hands‑on experience in organising events for EU-funded projects
Close collaboration with experienced consultants and project teams
Opportunity to develop skills in event management and coordination
Career growth opportunities within the company
#J-18808-Ljbffr