Business Office Coordinator
Missions Inc Programs, Minneapolis, MN, United States
Business Office Coordinator
Location:
Plymouth, MN – 100% Onsite
Job Type:
Full-time, nonexempt, non-union
Department:
Administration
Reports To:
Director of Finance
Salary/Pay Range:
Between $25.00-$30.00 per hour, depending on qualifications and experience
About Mission Nursing Home
Mission Nursing Home opened in 1964 as the men of Mission Farms, part of Union City Mission (now Missions Inc. Programs) started to age and required long‑term skilled nursing care. The facility was at one point housed in the Union City Mission Chapel before it was torn down in 1995 and patients were moved to new facility. Today, the facility provides services for up to 70 men who require long‑term and short‑term skilled nursing care. As the only all‑male facility in the state, our unique nursing facility can provide specialized care for men who also experience behavioral issues.
Position Summary
Under the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance‑focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial record‑keeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service‑oriented approach aligned with Mission Nursing Home’s mission and policies.
Essential Duties and Responsibilities
Finance & Accounting Support (75%)
Assists with processing accounts payable invoices including reviewing accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoices.
Reconcile invoices to checks and assist with running AP check cycles under the direction of the Director of Finance.
Support Petty Cash and commissary functions in accordance with Business Office policy.
Assists with preparing, and processing facility deposits accurately and in a timely manner.
Maintains payroll and financial records in accordance with federal and state retention requirements.
Responds to vendor inquiries and assists with resolving invoice discrepancies.
Handles finance‑related email correspondence and document filing.
Human Resources Administrative Support (25%)
Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questions.
Maintains and organizes personnel files in accordance with federal and state requirements, including affirmative action documentation.
Assists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; supports and processes Payroll Based Journal (PBJ) submission per facility standards.
Assists and supports HR with processing bi‑weekly payroll.
Other Duties
Performs other duties as assigned by the Director of Finance.
Qualifications
Associate’s degree (AA) in Accounting, Business Administration, or related field required.
2+ years of administrative experience in a finance in senior care, long‑term, skilled nursing facility, or healthcare setting preferred.
1+ years of payroll processing or accounting experience; knowledge of GAAP preferred.
Knowledge of benefit administration a plus.
Proficiency in Microsoft Office Suite and payroll/accounting software.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to always maintain strict confidentiality in compliance with HIPAA & PII.
Ability to read, write, and communicate effectively.
Ability to work independently and follow directions with minimal supervision.
Schedule
40 hrs per week, Mon‑Fri, with occasional evenings and/or weekends, as needed.
Benefits Eligibility
Medical & Dental Insurance
Vision reimbursement of up to $200.00
Basic Life Insurance
Long Term Insurance
403B
Employee Assistance Program (EAP)
Physical/Mental Requirements
While performing the duties of this job, the person is required to have ordinary ambulatory skills sufficient to move about the facility; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light weights of 10-20 pounds. Requires good hand‑eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.
Mission Nursing Home is an Equal Opportunity Employer and affirmative action employer. We celebrate diversity and are dedicated to creating an inclusive, respectful, and welcoming environment for all employees. Mission Nursing Home participates in E‑Verify.
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Location:
Plymouth, MN – 100% Onsite
Job Type:
Full-time, nonexempt, non-union
Department:
Administration
Reports To:
Director of Finance
Salary/Pay Range:
Between $25.00-$30.00 per hour, depending on qualifications and experience
About Mission Nursing Home
Mission Nursing Home opened in 1964 as the men of Mission Farms, part of Union City Mission (now Missions Inc. Programs) started to age and required long‑term skilled nursing care. The facility was at one point housed in the Union City Mission Chapel before it was torn down in 1995 and patients were moved to new facility. Today, the facility provides services for up to 70 men who require long‑term and short‑term skilled nursing care. As the only all‑male facility in the state, our unique nursing facility can provide specialized care for men who also experience behavioral issues.
Position Summary
Under the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance‑focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial record‑keeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service‑oriented approach aligned with Mission Nursing Home’s mission and policies.
Essential Duties and Responsibilities
Finance & Accounting Support (75%)
Assists with processing accounts payable invoices including reviewing accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoices.
Reconcile invoices to checks and assist with running AP check cycles under the direction of the Director of Finance.
Support Petty Cash and commissary functions in accordance with Business Office policy.
Assists with preparing, and processing facility deposits accurately and in a timely manner.
Maintains payroll and financial records in accordance with federal and state retention requirements.
Responds to vendor inquiries and assists with resolving invoice discrepancies.
Handles finance‑related email correspondence and document filing.
Human Resources Administrative Support (25%)
Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questions.
Maintains and organizes personnel files in accordance with federal and state requirements, including affirmative action documentation.
Assists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; supports and processes Payroll Based Journal (PBJ) submission per facility standards.
Assists and supports HR with processing bi‑weekly payroll.
Other Duties
Performs other duties as assigned by the Director of Finance.
Qualifications
Associate’s degree (AA) in Accounting, Business Administration, or related field required.
2+ years of administrative experience in a finance in senior care, long‑term, skilled nursing facility, or healthcare setting preferred.
1+ years of payroll processing or accounting experience; knowledge of GAAP preferred.
Knowledge of benefit administration a plus.
Proficiency in Microsoft Office Suite and payroll/accounting software.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
Ability to always maintain strict confidentiality in compliance with HIPAA & PII.
Ability to read, write, and communicate effectively.
Ability to work independently and follow directions with minimal supervision.
Schedule
40 hrs per week, Mon‑Fri, with occasional evenings and/or weekends, as needed.
Benefits Eligibility
Medical & Dental Insurance
Vision reimbursement of up to $200.00
Basic Life Insurance
Long Term Insurance
403B
Employee Assistance Program (EAP)
Physical/Mental Requirements
While performing the duties of this job, the person is required to have ordinary ambulatory skills sufficient to move about the facility; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light weights of 10-20 pounds. Requires good hand‑eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.
Mission Nursing Home is an Equal Opportunity Employer and affirmative action employer. We celebrate diversity and are dedicated to creating an inclusive, respectful, and welcoming environment for all employees. Mission Nursing Home participates in E‑Verify.
#J-18808-Ljbffr