Senior Staff Operations Officer
SHINE Systems, Reston, VA, United States
SHINE Systems is seeking a Senior Staff Operations Officer to provide high-level executive support to senior leadership for our customer. This role is critical to ensuring efficient daily operations, executive coordination, and administrative support in a fast-paced, mission-driven environment.
The ideal candidate will have extensive experience supporting senior leaders, managing competing priorities, and operating effectively within high-tempo government environments.
Responsibilities
Manage executive calendars, schedules, and appointments to ensure efficient time management and prioritization
Provide full support for Staff Meetings, Town Halls, and recurring leadership engagements, including conference room setup, presentation management, note-taking, tracking action items, and post-meeting closeout
Draft, edit, and review executive-level correspondence, guidance documents, and summaries
Process travel orders and associated documentation in accordance with government requirements
Develop, maintain, and update office-level Standard Operating Procedures (SOPs)
Coordinate meetings, conference room logistics, and special events
Maintain organized and accurate records, files, and documentation
Prepare executive-level briefings, reports, and summaries as needed
Assist in developing visual materials, including charts, graphics, and presentations
Manage and track taskings using DARTs, including ingesting, cataloging, distributing, monitoring progress, providing status updates, and ensuring timely closeout of both DARTs and non-DARTs actions as required by the COR/TPOC
Required Qualifications
Minimum 10 years of experience in a senior executive assistant or executive support role, preferably within the Department of Defense (DoD) or Intelligence Community
Experience using DARTs for tasking management, including tracking and coordinating deliverables across stakeholders
Demonstrated ability to perform effectively in fast-paced, high operational tempo environments
Bachelor’s degree (Business Administration or related field Required)
Preferred Qualifications and Skills
Experience supporting the Department of Defense (DoD) or Intelligence Community
Strong written and verbal communication skills
Ability to work independently and manage priorities with minimal supervision
Required Security Clearance
Top Secret/SCI with CI Poly
Education
Bachelor’s degree (Business Administration or related field Required)
Location
Reston, VA 20191
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The ideal candidate will have extensive experience supporting senior leaders, managing competing priorities, and operating effectively within high-tempo government environments.
Responsibilities
Manage executive calendars, schedules, and appointments to ensure efficient time management and prioritization
Provide full support for Staff Meetings, Town Halls, and recurring leadership engagements, including conference room setup, presentation management, note-taking, tracking action items, and post-meeting closeout
Draft, edit, and review executive-level correspondence, guidance documents, and summaries
Process travel orders and associated documentation in accordance with government requirements
Develop, maintain, and update office-level Standard Operating Procedures (SOPs)
Coordinate meetings, conference room logistics, and special events
Maintain organized and accurate records, files, and documentation
Prepare executive-level briefings, reports, and summaries as needed
Assist in developing visual materials, including charts, graphics, and presentations
Manage and track taskings using DARTs, including ingesting, cataloging, distributing, monitoring progress, providing status updates, and ensuring timely closeout of both DARTs and non-DARTs actions as required by the COR/TPOC
Required Qualifications
Minimum 10 years of experience in a senior executive assistant or executive support role, preferably within the Department of Defense (DoD) or Intelligence Community
Experience using DARTs for tasking management, including tracking and coordinating deliverables across stakeholders
Demonstrated ability to perform effectively in fast-paced, high operational tempo environments
Bachelor’s degree (Business Administration or related field Required)
Preferred Qualifications and Skills
Experience supporting the Department of Defense (DoD) or Intelligence Community
Strong written and verbal communication skills
Ability to work independently and manage priorities with minimal supervision
Required Security Clearance
Top Secret/SCI with CI Poly
Education
Bachelor’s degree (Business Administration or related field Required)
Location
Reston, VA 20191
#J-18808-Ljbffr