Executive Assistant (TS/SCI Clearance Required)
NextGen Federal Systems, Charlottesville, VA, United States
Executive Assistant
NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.
Responsibilities
Provide executive-level administrative support to customer leadership
Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements
Review, coordinate, and track internal and external staff clearance and nomination packages
Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence
Update and develop office-level Standard Operating Procedures (SOPs)
Facilitate Defense Travel System (DTS) travel for government personnel
Maintain the DIA Administrative Requirements Tasking System (DARTS)
Coordinate in-processing and out-processing for government staff and contractor personnel
Manage conference room scheduling, appointments, and senior leadership calendars
Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting
Maintain internal files and records management systems
Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards
Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
Disseminate pertinent information to Communities of Interest (COI)
Collect and prepare operating reports and budget expenditure data
Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports
Screen incoming correspondence and determine appropriate action
Review outgoing correspondence to ensure proper formatting, grammar, and coordination
Support data transfer and removable media procedures
Utilize the Aircraft and Personnel Automated Clearance System (APACS)
Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG)
Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas
Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)
Qualifications
High School Diploma or equivalent required
Minimum of 3 years of administrative experience
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge and understanding of DoD processes and terminology
Experience supporting senior leadership in a secure government environment
Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks in a high-tempo operational setting
Active TS/SCI clearance required
Desired Experience
Experience supporting Intelligence Community organizations
Familiarity with DARTS, DTS, APACS, and clearance processing procedures
Experience with security office coordination and foreign travel requirements
NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:
Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
Openly promote and communicate our ideas for change and adaptability.
Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
Value the talents and contributions of our employees as the key factor for our success.
Create an environment where people can engage at all levels.
Encourage people to take risks and allow them to make mistakes.
RefID: D09y
NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.
Responsibilities
Provide executive-level administrative support to customer leadership
Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements
Review, coordinate, and track internal and external staff clearance and nomination packages
Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence
Update and develop office-level Standard Operating Procedures (SOPs)
Facilitate Defense Travel System (DTS) travel for government personnel
Maintain the DIA Administrative Requirements Tasking System (DARTS)
Coordinate in-processing and out-processing for government staff and contractor personnel
Manage conference room scheduling, appointments, and senior leadership calendars
Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting
Maintain internal files and records management systems
Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards
Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
Disseminate pertinent information to Communities of Interest (COI)
Collect and prepare operating reports and budget expenditure data
Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports
Screen incoming correspondence and determine appropriate action
Review outgoing correspondence to ensure proper formatting, grammar, and coordination
Support data transfer and removable media procedures
Utilize the Aircraft and Personnel Automated Clearance System (APACS)
Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG)
Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas
Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)
Qualifications
High School Diploma or equivalent required
Minimum of 3 years of administrative experience
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge and understanding of DoD processes and terminology
Experience supporting senior leadership in a secure government environment
Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks in a high-tempo operational setting
Active TS/SCI clearance required
Desired Experience
Experience supporting Intelligence Community organizations
Familiarity with DARTS, DTS, APACS, and clearance processing procedures
Experience with security office coordination and foreign travel requirements
NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance. We have established and foster a corporate culture where we:
Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.
Communicate the importance of our mission and our employees' contributions to it, ensuring they understand how their job role contributes to the greater good.
Openly promote and communicate our ideas for change and adaptability.
Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
Value the talents and contributions of our employees as the key factor for our success.
Create an environment where people can engage at all levels.
Encourage people to take risks and allow them to make mistakes.
RefID: D09y