Grants and Contracts Specialist, Internal Medicine
UTSW, Granite Heights, WI, United States
Job Summary
The Grants Specialist supports the administration of sponsored research by coordinating the full lifecycle of grant awards from application submission through closeout. This position prepares and submits applications to federal funding agencies and research foundations; oversees award setup and maintenance; monitors and manages grant expenditures to ensure compliance with sponsor guidelines, Uniform Guidance, and institutional policies; assists in preparing required progress and financial reports; and facilitates timely and accurate award closeout. The Grants Specialist works closely with principal investigators, departmental staff, and central offices to ensure effective stewardship of sponsored funds.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Qualifications
Education:
Bachelor’s Degree in business administration, public administration, or related field.
Experience:
2 years of experience in business or public administration with emphasis on customer service in a financial or contracting position.
Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of the education requirement.
Job Duties
Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsors with researchers, and mailing out information.
Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content, reviewing proposals for completeness and adherence to guidelines, and mailing out proposals in a timely manner.
Provides grant‑management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents’ guidelines.
Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
Monitors status of contracts for completion.
Performs other duties as assigned.
Security and EEO Statement
Security:
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO:
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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The Grants Specialist supports the administration of sponsored research by coordinating the full lifecycle of grant awards from application submission through closeout. This position prepares and submits applications to federal funding agencies and research foundations; oversees award setup and maintenance; monitors and manages grant expenditures to ensure compliance with sponsor guidelines, Uniform Guidance, and institutional policies; assists in preparing required progress and financial reports; and facilitates timely and accurate award closeout. The Grants Specialist works closely with principal investigators, departmental staff, and central offices to ensure effective stewardship of sponsored funds.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Qualifications
Education:
Bachelor’s Degree in business administration, public administration, or related field.
Experience:
2 years of experience in business or public administration with emphasis on customer service in a financial or contracting position.
Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of the education requirement.
Job Duties
Provides funding opportunity information to potential applicants by reading newsletters and announcements, searching directories and funding files, identifying and matching sponsors with researchers, and mailing out information.
Provides guidance to researchers for proposal development and submission by interpreting sponsor and university announcements and guidelines on application preparation and content, reviewing proposals for completeness and adherence to guidelines, and mailing out proposals in a timely manner.
Provides grant‑management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award changes, and obtaining required reports.
Drafts and negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnology companies to achieve agreements satisfactory to all parties following state laws and Board of Regents’ guidelines.
Provides guidance and assistance to researchers as necessary for implementation and negotiation of research contracts, including sponsored research agreements and material transfer agreements.
Monitors status of contracts for completion.
Performs other duties as assigned.
Security and EEO Statement
Security:
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO:
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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