Administrative Assistant II - PMIS (Part-Time)
City of Fort Wayne, Fort Wayne, IN, United States
Administrative Assistant II - PMIS (Part-Time) Up to 29 hours per week, schedule may vary
Detail-driven, organized, and the kind of person who keeps projects moving without missing a beat.
What You’ll Do
You’ll support City Utilities Engineering by helping keep projects organized, documented, and moving forward. From managing project data in PMIS to coordinating documents and supporting capital projects, you’ll play a key role behind the scenes of work that impacts the entire community.
Key Responsibilities
Support and maintain project data within the Project Management Information System (PMIS)
Assist with document management, project tracking, and system updates/testing
Coordinate project submittals, manuals, contracts, and bid documents
Partner with engineers and project managers to prepare reports, presentations, and documentation
Maintain organized records, assist with process improvements, and support administrative workflows
What You Bring | Education & Experience
Associate’s Degree in Business, Office Administration, Public Administration, or related field preferred
Minimum of 2 years of administrative experience or equivalent combination of education and experience
Experience with Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and ability to manage multiple priorities
Preferred Certifications
Valid Indiana Driver’s License (if operating a City vehicle)
Technical Skills & Knowledge
Proficiency with spreadsheets, databases, and document management systems
Ability to learn and support PMIS and platforms like Autodesk BIM Docs or Accela
Comfortable working with technical documents, reports, and project data
Why Work for the City of Fort Wayne
Be part of work that directly supports infrastructure and projects that keep Fort Wayne running. You’ll collaborate with engineers, project managers, and departments across the City while building skills in project coordination, systems, and public service. Enjoy stability, meaningful work, and a team that values accuracy, organization, and impact.
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Detail-driven, organized, and the kind of person who keeps projects moving without missing a beat.
What You’ll Do
You’ll support City Utilities Engineering by helping keep projects organized, documented, and moving forward. From managing project data in PMIS to coordinating documents and supporting capital projects, you’ll play a key role behind the scenes of work that impacts the entire community.
Key Responsibilities
Support and maintain project data within the Project Management Information System (PMIS)
Assist with document management, project tracking, and system updates/testing
Coordinate project submittals, manuals, contracts, and bid documents
Partner with engineers and project managers to prepare reports, presentations, and documentation
Maintain organized records, assist with process improvements, and support administrative workflows
What You Bring | Education & Experience
Associate’s Degree in Business, Office Administration, Public Administration, or related field preferred
Minimum of 2 years of administrative experience or equivalent combination of education and experience
Experience with Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and ability to manage multiple priorities
Preferred Certifications
Valid Indiana Driver’s License (if operating a City vehicle)
Technical Skills & Knowledge
Proficiency with spreadsheets, databases, and document management systems
Ability to learn and support PMIS and platforms like Autodesk BIM Docs or Accela
Comfortable working with technical documents, reports, and project data
Why Work for the City of Fort Wayne
Be part of work that directly supports infrastructure and projects that keep Fort Wayne running. You’ll collaborate with engineers, project managers, and departments across the City while building skills in project coordination, systems, and public service. Enjoy stability, meaningful work, and a team that values accuracy, organization, and impact.
#J-18808-Ljbffr