Registrar (2026-27SY)
Clarke County School District, New York, NY, United States
Position Summary
The Registrar is responsible for registering new and returning students, both from in-state and out-of-state, and maintaining accurate and up-to-date computerized student records. This role involves distributing progress reports and report cards, preparing withdrawal forms, and creating student schedules. Additionally, the Registrar provides student information to authorized parties in compliance with established policies and offers general clerical support and guidance as needed. This position is crucial for ensuring the maintenance of accurate enrollment data and the efficient operation of academic record‑keeping.
Minimum Requirements
High school diploma or GED equivalent
Criminal Justice Fingerprint security clearance
Background clearance
Experience in administrative and secretarial work preferred
Knowledge, Skills, & Abilities
Skills-based Competencies
– operating standard office equipment and software, preparing and maintaining accurate records, analyzing data, applying job-related codes, regulations, and laws, screening telephone calls, using general office software applications.
Knowledge-based Competencies
– basic math, reading manuals, writing documents, presenting information, interpreting guidelines, codes, regulations, and laws related to student enrollment, graduation, and transfer, bookkeeping practices, grammar, spelling, punctuation, keyboarding and recordkeeping practices.
Ability-based Competencies
– scheduling activities, meetings, or events; gathering and collating data; using basic equipment; adapting to changing priorities; communicating with diverse groups; maintaining confidentiality; working as part of a team; working under minimal supervision; problem solving; reading, writing, and communicating clearly.
Duties
Develop master class schedules and assist in the general operation of administrative offices to ensure accurate student course and class size requirements.
Attend department, committee, and other assigned meetings to exchange necessary job-related information.
Evaluate transcripts of incoming students to transfer grades and credits into the student information system.
Notify appropriate personnel about potential student course deficiencies to facilitate requirement fulfillment.
Maintain and update manual and electronic records, including grades and transcripts, to provide current and historical data in line with administrative and legal standards.
Handle student enrollment and withdrawal processes, creating new student folders to meet compliance standards.
Prepare and distribute standardized documents and reports such as report cards and schedules for effective communication with various parties.
Process documents and respond to requests for information from students, other districts, and agencies regarding transcripts and job verifications.
Respond to inquiries from internal and external sources to provide information and guidance, ensuring the accuracy and integrity of student records.
Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Physical Abilities And Working Conditions
The position requires 70% sitting, 15% walking, and 15% standing.
EEO Statement
– It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position.
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The Registrar is responsible for registering new and returning students, both from in-state and out-of-state, and maintaining accurate and up-to-date computerized student records. This role involves distributing progress reports and report cards, preparing withdrawal forms, and creating student schedules. Additionally, the Registrar provides student information to authorized parties in compliance with established policies and offers general clerical support and guidance as needed. This position is crucial for ensuring the maintenance of accurate enrollment data and the efficient operation of academic record‑keeping.
Minimum Requirements
High school diploma or GED equivalent
Criminal Justice Fingerprint security clearance
Background clearance
Experience in administrative and secretarial work preferred
Knowledge, Skills, & Abilities
Skills-based Competencies
– operating standard office equipment and software, preparing and maintaining accurate records, analyzing data, applying job-related codes, regulations, and laws, screening telephone calls, using general office software applications.
Knowledge-based Competencies
– basic math, reading manuals, writing documents, presenting information, interpreting guidelines, codes, regulations, and laws related to student enrollment, graduation, and transfer, bookkeeping practices, grammar, spelling, punctuation, keyboarding and recordkeeping practices.
Ability-based Competencies
– scheduling activities, meetings, or events; gathering and collating data; using basic equipment; adapting to changing priorities; communicating with diverse groups; maintaining confidentiality; working as part of a team; working under minimal supervision; problem solving; reading, writing, and communicating clearly.
Duties
Develop master class schedules and assist in the general operation of administrative offices to ensure accurate student course and class size requirements.
Attend department, committee, and other assigned meetings to exchange necessary job-related information.
Evaluate transcripts of incoming students to transfer grades and credits into the student information system.
Notify appropriate personnel about potential student course deficiencies to facilitate requirement fulfillment.
Maintain and update manual and electronic records, including grades and transcripts, to provide current and historical data in line with administrative and legal standards.
Handle student enrollment and withdrawal processes, creating new student folders to meet compliance standards.
Prepare and distribute standardized documents and reports such as report cards and schedules for effective communication with various parties.
Process documents and respond to requests for information from students, other districts, and agencies regarding transcripts and job verifications.
Respond to inquiries from internal and external sources to provide information and guidance, ensuring the accuracy and integrity of student records.
Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Physical Abilities And Working Conditions
The position requires 70% sitting, 15% walking, and 15% standing.
EEO Statement
– It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position.
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