Administrative Support Coordinator II
Fowler College of Business at San Diego State University, San Diego, CA, United States
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Job no:
557070
Work type:
Staff
Location:
San Diego
Position Summary
The
Administrative Support Coordinator II
plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget‑related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget‑related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Position Information
This is a full‑time (1.0 time‑base), benefits‑eligible, permanent/probationary position.
This position is designated non‑exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego after the initial training period.
Education And Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with OnBase, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation And Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Compensation
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Future increases, including step advancements, are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
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Job no:
557070
Work type:
Staff
Location:
San Diego
Position Summary
The
Administrative Support Coordinator II
plays a central role in supporting the academic and operational success of the department. Working closely with the Department Chair, faculty, and College partners, this position coordinates a wide range of administrative functions, including academic personnel processes, curriculum and scheduling support, budget‑related activities, and daily operations. The role serves as a key point of coordination and communication, ensuring processes run smoothly, timelines are met, and policies are applied consistently.
Key Responsibilities
Coordinate academic personnel, curriculum, and scheduling processes in collaboration with faculty and College partners.
Support financial and budget‑related activities, including tracking expenditures and maintaining documentation.
Manage administrative workflows, timelines, data entry, and communications across multiple stakeholders.
Utilize university systems such as PeopleSoft, Banner, and OnBase to maintain accurate records and processes.
Exercise independent judgment to interpret policies, resolve issues, and handle sensitive or complex situations.
Position Information
This is a full‑time (1.0 time‑base), benefits‑eligible, permanent/probationary position.
This position is designated non‑exempt under FLSA and is eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is approved for partial telecommuting with onsite work in San Diego after the initial training period.
Education And Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Key Qualifications
Extensive experience using Microsoft Word and Excel.
Experience with OnBase, Banner, and PeopleSoft.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
Lead and/or supervisory experience is preferred.
Experience working with diverse student populations in a university setting is preferred.
Experience maintaining budgets is preferred.
Experience in handling confidential matters is preferred.
Experience coordinating administrative support functions for a group is preferred.
Compensation And Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Compensation
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines.
Initial step placement is not expected to exceed Step 1 ($4,367).
Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
CSU Classification Salary Range: $4,367 – $6,362 per month (Step 1 – Step 20).
Future increases, including step advancements, are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
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