Administrative Coordinator I - College of Arts and Humanities Dean's Office
Clemson University, Clemson, SC, United States
Overview
Clemson University is a leading public research university known for its impact on the lives of students, faculty and staff, and its role in economic development and quality of life. The Administrative Coordinator I position provides administrative, operational, and human resources support to ensure efficient and compliant departmental operations. It serves as the primary coordination hub for faculty, staff, students, and external partners, managing calendars, meetings, facilities, and front office functions while maintaining accurate records and adherence to university policies. The role supports faculty processes, recruitment, and student programs; oversees hiring actions, onboarding, and timekeeping; and coordinates complex travel activities. The position supports daily operations and strategic priorities with collaboration to adapt responsibilities as needed, including staffing transitions, system implementations, and other priorities to maintain business continuity. Performs other duties as assigned.
Job Duties
Administrative & Office Operations (25%)
Manage department calendar, schedule meetings, coordinate logistics, and support departmental events.
Record and distribute meeting notes as needed.
Serve as department room coordinator, student organizations, and exams.
Perform front office operations: answer phones, route inquiries, process mail, maintain office supply inventory, and manage employee listservs.
Serve as the primary point of contact for internal and external stakeholders.
Submit and track maintenance and surplus requests to ensure timely resolution and proper asset disposition.
Maintain accurate departmental records and ensure compliance with university administrative procedures.
Maintain current knowledge of university and college policies and ensure adherence across all administrative functions.
Attend all University and College meetings as invited.
Monitor, operate and maintain office equipment; arrange repairs as needed.
Academic & Faculty Support (25%)
Coordinate faculty processes including sabbatical requests and annual faculty evaluations for the Department Chair and Program Directors.
Organize materials and facilitate nomination processes for faculty and student honors, awards, and recognitions.
Support faculty recruitment and hiring by coordinating search activities, scheduling interviews, and organizing campus visits.
Serve as backup Registration Coordinator for assigned departments, ensuring accurate course scheduling and enrollment processes.
Provide backup support for scholarship and award processing systems (e.g., CU Select).
Collaborate with the HRPL, the Office of Global Engagement, and external counsel on visa and permanent residency processes for international hires.
Assist with coordination and support of student interns and student programs.
Support logistics for student group activities, including travel, lodging, transportation, and catering.
Human Resources & Payroll Administration (25%)
Initiate and process employee and student hiring actions, including new and replacement hires.
Prepare and submit HR documentation, including dual employment, overloads, additional duties, and personnel action requests.
Coordinate onboarding processes, including background checks and orientation meetings for employees and volunteers.
Serve as backup to lead timekeeper: monitor timecards for hourly and non-exempt staff.
Ensure leave approvals and compliance with payroll deadlines; review overtime with supervisor approvals.
Train employees and student workers on timekeeping processes.
Ensure compliance with institutional, state, and federal regulations related to HR, payroll, and administrative operations.
Administer Family and Medical Leave Act (FMLA) processes, including documentation coordination and compliance tracking.
Business Operations Support (25%)
Complete and route summer school and special pay forms.
Coordinate travel arrangements and process reimbursements for students and campus guests in accordance with university policies.
Provide guidance and support on travel policies and procedures to faculty and staff.
Support financial tracking and reporting activities, including data preparation for Alumni Relations.
Assist with budget-related coordination as needed.
Provide support for departmental purchasing activities by executing transactions and/or serving as the primary liaison to ensure timely, compliant, and efficient acquisition of goods and services.
Minimum Requirements
Education – A high school diploma or relevant experience in business management, public administration, or administrative services; or a bachelor’s degree may be substituted for the required work experience.
Job Knowledge
Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.
Supervisory Responsibilities
No Supervisory Duties - Not responsible for supervising employees.
Budgetary Responsibilities
No Budget Responsibilities - No fiscal responsibility for the department's budget.
Physical Requirements
75% - Sit (stationary position) for prolonged periods
100% - Communicate, converse, give direction, express oneself
Working Conditions
No Work Conditions
Work Schedule
Standard Hrs: 37.5
Compensation Information
Estimated Salary Range: $39,300.00 - $50,000.00
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
Essential Personnel Level
Normal Operations. Required to follow emergency facility closure directives, and not normally expected to work on-site during emergency situations.
Job Location
Clemson, SC
Application Deadline
May 6, 2026 at 11:59pm EST
Veteran Information
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. South Carolina provides veteran preference in state employment. To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.
Closing Statement
Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.
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Clemson University is a leading public research university known for its impact on the lives of students, faculty and staff, and its role in economic development and quality of life. The Administrative Coordinator I position provides administrative, operational, and human resources support to ensure efficient and compliant departmental operations. It serves as the primary coordination hub for faculty, staff, students, and external partners, managing calendars, meetings, facilities, and front office functions while maintaining accurate records and adherence to university policies. The role supports faculty processes, recruitment, and student programs; oversees hiring actions, onboarding, and timekeeping; and coordinates complex travel activities. The position supports daily operations and strategic priorities with collaboration to adapt responsibilities as needed, including staffing transitions, system implementations, and other priorities to maintain business continuity. Performs other duties as assigned.
Job Duties
Administrative & Office Operations (25%)
Manage department calendar, schedule meetings, coordinate logistics, and support departmental events.
Record and distribute meeting notes as needed.
Serve as department room coordinator, student organizations, and exams.
Perform front office operations: answer phones, route inquiries, process mail, maintain office supply inventory, and manage employee listservs.
Serve as the primary point of contact for internal and external stakeholders.
Submit and track maintenance and surplus requests to ensure timely resolution and proper asset disposition.
Maintain accurate departmental records and ensure compliance with university administrative procedures.
Maintain current knowledge of university and college policies and ensure adherence across all administrative functions.
Attend all University and College meetings as invited.
Monitor, operate and maintain office equipment; arrange repairs as needed.
Academic & Faculty Support (25%)
Coordinate faculty processes including sabbatical requests and annual faculty evaluations for the Department Chair and Program Directors.
Organize materials and facilitate nomination processes for faculty and student honors, awards, and recognitions.
Support faculty recruitment and hiring by coordinating search activities, scheduling interviews, and organizing campus visits.
Serve as backup Registration Coordinator for assigned departments, ensuring accurate course scheduling and enrollment processes.
Provide backup support for scholarship and award processing systems (e.g., CU Select).
Collaborate with the HRPL, the Office of Global Engagement, and external counsel on visa and permanent residency processes for international hires.
Assist with coordination and support of student interns and student programs.
Support logistics for student group activities, including travel, lodging, transportation, and catering.
Human Resources & Payroll Administration (25%)
Initiate and process employee and student hiring actions, including new and replacement hires.
Prepare and submit HR documentation, including dual employment, overloads, additional duties, and personnel action requests.
Coordinate onboarding processes, including background checks and orientation meetings for employees and volunteers.
Serve as backup to lead timekeeper: monitor timecards for hourly and non-exempt staff.
Ensure leave approvals and compliance with payroll deadlines; review overtime with supervisor approvals.
Train employees and student workers on timekeeping processes.
Ensure compliance with institutional, state, and federal regulations related to HR, payroll, and administrative operations.
Administer Family and Medical Leave Act (FMLA) processes, including documentation coordination and compliance tracking.
Business Operations Support (25%)
Complete and route summer school and special pay forms.
Coordinate travel arrangements and process reimbursements for students and campus guests in accordance with university policies.
Provide guidance and support on travel policies and procedures to faculty and staff.
Support financial tracking and reporting activities, including data preparation for Alumni Relations.
Assist with budget-related coordination as needed.
Provide support for departmental purchasing activities by executing transactions and/or serving as the primary liaison to ensure timely, compliant, and efficient acquisition of goods and services.
Minimum Requirements
Education – A high school diploma or relevant experience in business management, public administration, or administrative services; or a bachelor’s degree may be substituted for the required work experience.
Job Knowledge
Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.
Supervisory Responsibilities
No Supervisory Duties - Not responsible for supervising employees.
Budgetary Responsibilities
No Budget Responsibilities - No fiscal responsibility for the department's budget.
Physical Requirements
75% - Sit (stationary position) for prolonged periods
100% - Communicate, converse, give direction, express oneself
Working Conditions
No Work Conditions
Work Schedule
Standard Hrs: 37.5
Compensation Information
Estimated Salary Range: $39,300.00 - $50,000.00
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
Essential Personnel Level
Normal Operations. Required to follow emergency facility closure directives, and not normally expected to work on-site during emergency situations.
Job Location
Clemson, SC
Application Deadline
May 6, 2026 at 11:59pm EST
Veteran Information
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties. South Carolina provides veteran preference in state employment. To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.
Closing Statement
Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.
#J-18808-Ljbffr