Legal Secretary/ Administrative Assistant
Beacon Hill, Boston, MA, United States
Responsibilities
General administrative support services
Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Track monthly expenses, prepare expense reports and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Document formatting, following firm styles, finalizing document for filing including TOCs
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned
Support 5-7 Attorneys
Education, Experience, and Skills Required
Associate's degree preferred
2+ years general office experience required, prior law firm experience is preferred
Excellent communication skills, both verbal and written
General knowledge of office equipment and tools
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
Ability to build rapport with attorneys and professional staff
Strong organizational skills with great attention to detail
The ability to work independently but within a team environment
Supporting 5-7 Attorneys
Desired Skills and Experience
Calendaring
Invoicing
Travel
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Beacon Hill. Employing the Future (TM)
#J-18808-Ljbffr
General administrative support services
Maintain calendar and contacts
Room scheduling/reservations (individual and group meetings)
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
Track monthly expenses, prepare expense reports and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Proofread documents upon attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.
Document formatting, following firm styles, finalizing document for filing including TOCs
Create and maintain files
Prepare new client/matter forms; engagement letters, etc.
Create binders
Track attorney bar/court admissions/CLE information
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
Enter attorney hours into time management system and manage contract attorney time as applicable
Review and edit of monthly prebills; drafting cover letters for same
Provide back-up services for other admins or office personnel
Other duties and special projects as assigned
Support 5-7 Attorneys
Education, Experience, and Skills Required
Associate's degree preferred
2+ years general office experience required, prior law firm experience is preferred
Excellent communication skills, both verbal and written
General knowledge of office equipment and tools
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
Ability to build rapport with attorneys and professional staff
Strong organizational skills with great attention to detail
The ability to work independently but within a team environment
Supporting 5-7 Attorneys
Desired Skills and Experience
Calendaring
Invoicing
Travel
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Beacon Hill. Employing the Future (TM)
#J-18808-Ljbffr