Administrative Specialist 1 - Limited Duration (3 Positions)
State of Oregon, Salem, OR, United States
Overview
Position Title:
Administrative Specialist 1 - Limited Duration (3 Positions)
Initial Posting Date:
04/21/2026
Application Deadline:
04/28/2026
Agency:
Bureau of Labor and Industries
Salary Range:
$3,798 - $5,193
Position Type:
Employee
Job Description:
The Oregon Bureau of Labor and Industries (BOLI) is an equal opportunity, affirmative action employer committed to workforce diversity. We welcome applicants from historically underrepresented groups and others to apply. BOLI, Civil Rights Division is hiring three (3) Administrative Specialist 1 (AS1) positions, full time, hybrid, limited-duration, expected to last through June 30, 2027. These roles provide administrative support to the Civil Rights Division as the first point of contact for the public, coordinate intake processes, and maintain accurate case records. The role ensures individuals receive information about civil rights laws and complaint procedures and supports timely and accurate case processing in accordance with agency requirements. These are full-time, classified, SEIU-represented, hybrid positions with weekly in-person work requirements. Successful candidates may work from the Portland, Salem, or Eugene office. Fluency in Spanish (speaking, reading, and writing) is preferred, with a 5% bilingual pay differential available upon successful completion of a bilingual assessment where applicable.
What you will do:
Serve as a primary point of contact for the public via phone, email, and in-person inquiries.
Provide information about civil rights laws, complaint processes, and agency services using established guidelines.
Review and process incoming complaints and questionnaires for completeness and eligibility for formal intake.
Assist individuals in completing required forms and understanding intake requirements.
Coordinate intake activities by routing, tracking, and documenting submissions per procedures.
Enter and maintain accurate case information in the case management system, including complaint data and supporting documentation.
Process case openings, closures, and correspondence with timely notifications to all parties.
Support co-filing and case coordination with partner agencies (e.g., EEOC and OSHA), including data entry and document management.
Maintain organized records and ensure documentation meets records management and procedural standards.
Escalate complex or non-routine inquiries to appropriate staff or divisions.
Provide general administrative support, including mail handling, front desk coverage, and supply coordination.
Qualifications and Requirements:
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering/sorting data, or an associate degree in general office occupations with one year of related experience, or an equivalent combination of education and experience.
Desired Skills and Attributes:
Experience providing customer service in a high-volume, virtual and public-facing environment.
Experience interpreting and applying procedures and reviewing documents for accuracy, completeness, and compliance.
Data entry experience with accurate record maintenance in databases or case management systems.
Experience processing administrative workflows (intake, case tracking, and correspondence).
Proficiency in Microsoft Office Suite and electronic records systems.
Experience handling confidential or sensitive information in compliance with policies and regulations.
Ability to follow detailed procedures with high accuracy in documentation and data entry.
Bilingual proficiency (English/Spanish) preferred for communicating with diverse populations.
Why Join Us
Our mission: Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers are paid what they are owed and have a discrimination-free work environment. BOLI enforces state labor laws, civil rights in public spaces and housing, supports apprenticeship programs, and provides training and confidential assistance to Oregon employers to help them comply with workplace rules.
Working Conditions
Office environment with regular computer use and telephone interaction with the public. Ability to prioritize multiple tasks, handle interruptions, and maintain attention to detail.
What’s In It For You
Work/life balance, vacation, sick leave, 11 paid holidays, and personal days off
Competitive benefits package (medical, vision, dental)
Pension and retirement programs
Employee Resources
Advancement opportunities within BOLI and other state agencies
Opportunity to expand technical and professional skills
Collaborative public service environment
Potential eligibility for the Public Service Loan Forgiveness Program
How To Apply
Applications must be submitted no later than 11:59 PM PDT/PST on Tuesday, April 28, 2026. Follow the application process via the provided Apply link, and ensure your experience and education demonstrate how you meet the minimum qualifications and desired skills. Include a resume and cover letter addressing the listed qualifications. Submissions must adhere to formatting and content requirements as described in the posting. Do not attach Veterans’ preference documentation to the Resume/CV field. Check Workday and email for additional tasks after submission. If you require an alternative format for the application, contact the agency.
Additional Information
Pay equity analysis will determine the pay step based on experience, education, etc.
This is a PERS qualifying position with retirement implications described in the posting.
Employment is contingent upon a criminal background check.
Work authorization: no visa sponsorship; complete Form I-9 within three days of hire.
Employer uses E-Verify to confirm work authorization.
Outside resources (e.g., AI) during applicant assessment are prohibited.
This recruitment may be used to fill current and future vacancies.
SB 907 compliance; do not include age-related information in your application.
Employment Preference
Veterans’ preference information is provided in the posting. Do not attach veterans documents to the Resume/CV field.
If you require an alternate format for the application, contact Oregon BOLI HR. Address and contact information are listed in the posting.
Notes
The recruiter for this position is Lisa Santiago. If you contact the recruiter, please include the job requisition number (REQ#) and email address.
#J-18808-Ljbffr
Position Title:
Administrative Specialist 1 - Limited Duration (3 Positions)
Initial Posting Date:
04/21/2026
Application Deadline:
04/28/2026
Agency:
Bureau of Labor and Industries
Salary Range:
$3,798 - $5,193
Position Type:
Employee
Job Description:
The Oregon Bureau of Labor and Industries (BOLI) is an equal opportunity, affirmative action employer committed to workforce diversity. We welcome applicants from historically underrepresented groups and others to apply. BOLI, Civil Rights Division is hiring three (3) Administrative Specialist 1 (AS1) positions, full time, hybrid, limited-duration, expected to last through June 30, 2027. These roles provide administrative support to the Civil Rights Division as the first point of contact for the public, coordinate intake processes, and maintain accurate case records. The role ensures individuals receive information about civil rights laws and complaint procedures and supports timely and accurate case processing in accordance with agency requirements. These are full-time, classified, SEIU-represented, hybrid positions with weekly in-person work requirements. Successful candidates may work from the Portland, Salem, or Eugene office. Fluency in Spanish (speaking, reading, and writing) is preferred, with a 5% bilingual pay differential available upon successful completion of a bilingual assessment where applicable.
What you will do:
Serve as a primary point of contact for the public via phone, email, and in-person inquiries.
Provide information about civil rights laws, complaint processes, and agency services using established guidelines.
Review and process incoming complaints and questionnaires for completeness and eligibility for formal intake.
Assist individuals in completing required forms and understanding intake requirements.
Coordinate intake activities by routing, tracking, and documenting submissions per procedures.
Enter and maintain accurate case information in the case management system, including complaint data and supporting documentation.
Process case openings, closures, and correspondence with timely notifications to all parties.
Support co-filing and case coordination with partner agencies (e.g., EEOC and OSHA), including data entry and document management.
Maintain organized records and ensure documentation meets records management and procedural standards.
Escalate complex or non-routine inquiries to appropriate staff or divisions.
Provide general administrative support, including mail handling, front desk coverage, and supply coordination.
Qualifications and Requirements:
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering/sorting data, or an associate degree in general office occupations with one year of related experience, or an equivalent combination of education and experience.
Desired Skills and Attributes:
Experience providing customer service in a high-volume, virtual and public-facing environment.
Experience interpreting and applying procedures and reviewing documents for accuracy, completeness, and compliance.
Data entry experience with accurate record maintenance in databases or case management systems.
Experience processing administrative workflows (intake, case tracking, and correspondence).
Proficiency in Microsoft Office Suite and electronic records systems.
Experience handling confidential or sensitive information in compliance with policies and regulations.
Ability to follow detailed procedures with high accuracy in documentation and data entry.
Bilingual proficiency (English/Spanish) preferred for communicating with diverse populations.
Why Join Us
Our mission: Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers are paid what they are owed and have a discrimination-free work environment. BOLI enforces state labor laws, civil rights in public spaces and housing, supports apprenticeship programs, and provides training and confidential assistance to Oregon employers to help them comply with workplace rules.
Working Conditions
Office environment with regular computer use and telephone interaction with the public. Ability to prioritize multiple tasks, handle interruptions, and maintain attention to detail.
What’s In It For You
Work/life balance, vacation, sick leave, 11 paid holidays, and personal days off
Competitive benefits package (medical, vision, dental)
Pension and retirement programs
Employee Resources
Advancement opportunities within BOLI and other state agencies
Opportunity to expand technical and professional skills
Collaborative public service environment
Potential eligibility for the Public Service Loan Forgiveness Program
How To Apply
Applications must be submitted no later than 11:59 PM PDT/PST on Tuesday, April 28, 2026. Follow the application process via the provided Apply link, and ensure your experience and education demonstrate how you meet the minimum qualifications and desired skills. Include a resume and cover letter addressing the listed qualifications. Submissions must adhere to formatting and content requirements as described in the posting. Do not attach Veterans’ preference documentation to the Resume/CV field. Check Workday and email for additional tasks after submission. If you require an alternative format for the application, contact the agency.
Additional Information
Pay equity analysis will determine the pay step based on experience, education, etc.
This is a PERS qualifying position with retirement implications described in the posting.
Employment is contingent upon a criminal background check.
Work authorization: no visa sponsorship; complete Form I-9 within three days of hire.
Employer uses E-Verify to confirm work authorization.
Outside resources (e.g., AI) during applicant assessment are prohibited.
This recruitment may be used to fill current and future vacancies.
SB 907 compliance; do not include age-related information in your application.
Employment Preference
Veterans’ preference information is provided in the posting. Do not attach veterans documents to the Resume/CV field.
If you require an alternate format for the application, contact Oregon BOLI HR. Address and contact information are listed in the posting.
Notes
The recruiter for this position is Lisa Santiago. If you contact the recruiter, please include the job requisition number (REQ#) and email address.
#J-18808-Ljbffr