Administrative Specialist 1 - Limited Duration (3 Positions)
State of Oregon, Portland, OR, United States
Civil Rights Division is currently hiring three (3) **Administrative Specialist 1** (AS1), Limited Duration positions. These position are expected to last through June 30, 2027.These positions provide administrative support to the Civil Rights Division by serving as the first point of contact for the public, coordinating intake processes, and maintaining accurate case records. The role ensures individuals receive clear information about civil rights laws and complaint procedures while supporting timely and accurate case processing in accordance with agency requirements.These are full-time, classified, SEIU-represented hybrid positions **with weekly in-person work requirements**. Successful candidates may work from the Portland, Salem, or Eugene office. Fluency in Spanish (speaking, reading, and writing) is Assist individuals in completing required forms and understanding intake requirements. Provide general administrative support, including mail handling, front desk coverage, and supply coordination. Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
An equivalent combination of education and experience. ## **The ideal candidate will possess the following desired skills and attributes:*** Experience interpreting and applying procedures, and reviewing documents/forms for accuracy, completeness, and compliance.* Data entry experience with accurate record maintenance in databases and/or case management systems.* Experience processing administrative workflows (intake, case tracking, correspondence).* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and electronic records systems.* Experience handling confidential or sensitive information in compliance with policies and regulations.* Ability to follow detailed procedures with high accuracy in documentation and data entry.* Bilingual proficiency (English/Spanish) preferred for communicating with diverse populations.Experience providing customer service in a high-volume, virtual and public-facing environment. Office environment requires regular computer use for primary duties and telephone interaction with the general public regularly, sometimes involving highly sensitive, emotional and/or hostile people. Ability to prioritize multiple tasks, deal with frequent interruptions, and be detail oriented.Opportunity to expand your technical and professional skills
Work with others who are passionate about public service
The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills and attributes listed above.
, as the information in Workday does not substitute for the application requirements. Your cover letter should clearly demonstrate how your experience and training align with the requested skills listed in the posting.Generic cover letters that do not address the qualities that you have under the “requested skills” section may receive lower scores than those that addressed the requested skills.
Clearly demonstrate in your resume and cover letter how you meet all the minimum qualifications and required skills listed above.
include pictures in your application materials. Applications that do not meet this requirement will be deemed ineligible for consideration as they do not meet the requirements of the posting.Be sure to check Workday and your email for additional tasks and updatesAfter submitting your application, check your Workday inbox and email for additional required tasks, including the public records request authorization and gender identity questionnaire. These tasks must be completed before the recruitment closes. Current State of Oregon employees will receive these tasks in their Workday inbox.
Answer the checkbox-style questions in the questionnaire. This screen will come after you submit your application, which completes the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered.
The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
, 2026. Please do not include any age-related information, such as graduation dates, in your application. For candidates who are existing state employees, please note that you might need to remove existing graduation dates from the “education” section of your candidate profile for your application to go through in Workday.
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An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
An equivalent combination of education and experience. ## **The ideal candidate will possess the following desired skills and attributes:*** Experience interpreting and applying procedures, and reviewing documents/forms for accuracy, completeness, and compliance.* Data entry experience with accurate record maintenance in databases and/or case management systems.* Experience processing administrative workflows (intake, case tracking, correspondence).* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and electronic records systems.* Experience handling confidential or sensitive information in compliance with policies and regulations.* Ability to follow detailed procedures with high accuracy in documentation and data entry.* Bilingual proficiency (English/Spanish) preferred for communicating with diverse populations.Experience providing customer service in a high-volume, virtual and public-facing environment. Office environment requires regular computer use for primary duties and telephone interaction with the general public regularly, sometimes involving highly sensitive, emotional and/or hostile people. Ability to prioritize multiple tasks, deal with frequent interruptions, and be detail oriented.Opportunity to expand your technical and professional skills
Work with others who are passionate about public service
The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills and attributes listed above.
, as the information in Workday does not substitute for the application requirements. Your cover letter should clearly demonstrate how your experience and training align with the requested skills listed in the posting.Generic cover letters that do not address the qualities that you have under the “requested skills” section may receive lower scores than those that addressed the requested skills.
Clearly demonstrate in your resume and cover letter how you meet all the minimum qualifications and required skills listed above.
include pictures in your application materials. Applications that do not meet this requirement will be deemed ineligible for consideration as they do not meet the requirements of the posting.Be sure to check Workday and your email for additional tasks and updatesAfter submitting your application, check your Workday inbox and email for additional required tasks, including the public records request authorization and gender identity questionnaire. These tasks must be completed before the recruitment closes. Current State of Oregon employees will receive these tasks in their Workday inbox.
Answer the checkbox-style questions in the questionnaire. This screen will come after you submit your application, which completes the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered.
The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
, 2026. Please do not include any age-related information, such as graduation dates, in your application. For candidates who are existing state employees, please note that you might need to remove existing graduation dates from the “education” section of your candidate profile for your application to go through in Workday.
#J-18808-Ljbffr