DIVISION COORDINATOR (ADMINISTRATIVE OFFICER III)
State of Maryland, Baltimore, MD, United States
Introduction
Maryland Department of Labor, Division of Labor and Industry (DLI), is currently accepting applications from qualified candidates for a Division Coordinator (Administrative Officer III).
The DLI team is passionate about our mission of protecting and promoting workplace rights and the health and safety of workers and the public. The Division Coordinator is a key role within the Division, reporting directly to the Commissioner and partnering closely with each of our Division’s units (Wage and Labor Standards, Occupational Safety and Health, Public Safety and Building Codes). This position serves as the primary point of contact for administrative needs and represents the Division of Labor and Industry across its eight separately budgeted enforcement programs. The role ensures coordination, consistency, and effective communication among programs while supporting the Commissioner’s priorities and operational objectives.
As a member of the DLI team, you can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension plan, supplemental retirement options, and membership in the Maryland State Employees Credit Union.
Grade
15
Location of Position
10946 Golden West Drive, Hunt Valley, MD 21031
Main Purpose of Job
This position is the main point of contact for administration needs and serves to represent the Division of Labor and Industry with program and agency management, sister agencies and offices, and stakeholders. It oversees executive level communications and handles communications and filings associated with legal proceedings under the authority of the Commissioner of Labor and Industry, coordinates scheduling, and handles sensitive information on behalf of the Commissioner and Deputy Commissioner. The role also coordinates and manages appointments, scheduling, agendas, and minutes for the Advisory Boards for the Division’s units (the Amusement Ride Safety Advisory Board, the Maryland Occupational Health and Safety Advisory Board, and the Board of Boiler Rules). It manages the Division’s headquarters and six leased field office locations, including assessing needs and coordinating with the Office of General Services for building maintenance and cleanliness, security, capital asset management, etc.
Position Duties
Serve as primary administrator to the Division's Office of the Commissioner. Manage scheduling, oversee contracted services access, and handle sensitive legal communications on behalf of the office of the Commissioner. Establish procedures, cost sharing, and assign tasks to Program Managers on behalf of the Commissioner of Labor and Industry.
Manage and coordinate various Advisory Boards in the Division, including the Maryland Occupational Safety and Health Advisory Board, the Board of Boiler Rules, the State Amusement Ride Advisory Board, and the Maryland Building Rehabilitation Advisory Board. This includes determining when board meetings are required to be held, coordinating with units and board members for scheduling, and working with Assistant Attorneys General to finalize minutes and actions voted on. Represent the Division with the Governor's Appointments Office to make recommendations for membership, attend meetings, and ensure the Maryland Manual is accurate.
Serve as the main point of contact for each of the eight units to provide guidance on procurement, assess office/building needs, implement security protocols, coordinate joint contractual services, review and approve out-of-state travel requests, resolve discrepancies, and approve invoices for the agency. Responsible for security and badge access, coordination with the Office of General Services for all leased buildings for electrical, plumbing, maintenance, repair, cleaning, lease services, and emergency action plans. Coordinate with the Department of Information Technology for all leased spaces internet access and Wi‑Fi hubs.
Other duties and projects as assigned throughout the year.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes:
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year‑for‑year basis for the required experience.
Selective Qualifications
Applicants must meet the selective qualification(s) to be considered. At least one year of professional experience providing administrative support in a complex or executive office environment, including managing executive schedules, handling confidential or sensitive communications, and coordinating work or activities across two or more organizational units.
Desired or Preferred Qualifications
Preference will be given to applicants who possess the following preferred qualifications:
Experience managing facilities or operations across multiple sites, including building maintenance, security or badge access, and coordination with external agencies.
Experience coordinating advisory boards, including scheduling meetings, ensuring compliance, and working with legal or gubernatorial offices.
Experience using FMIS and/or applying State procurement, purchasing, or expense policies across multiple units or divisions.
Licenses, Registrations and Certifications
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Special Requirements
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
Benefits
This is a full‑time, permanent position and eligible for full State benefits, which include:
Flexible hours
Paid holidays 12‑13 per year
Generous paid leave package (annual, sick, personal and compensatory leave)
State Pension (defined benefit plan)
Tax‑deferred supplemental retirement savings plans (401(k) and 457)
Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
Flexible Spending Account plans for Health Care and Daycare
State Employees Credit Union
Equal Opportunity Statement
Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
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Maryland Department of Labor, Division of Labor and Industry (DLI), is currently accepting applications from qualified candidates for a Division Coordinator (Administrative Officer III).
The DLI team is passionate about our mission of protecting and promoting workplace rights and the health and safety of workers and the public. The Division Coordinator is a key role within the Division, reporting directly to the Commissioner and partnering closely with each of our Division’s units (Wage and Labor Standards, Occupational Safety and Health, Public Safety and Building Codes). This position serves as the primary point of contact for administrative needs and represents the Division of Labor and Industry across its eight separately budgeted enforcement programs. The role ensures coordination, consistency, and effective communication among programs while supporting the Commissioner’s priorities and operational objectives.
As a member of the DLI team, you can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension plan, supplemental retirement options, and membership in the Maryland State Employees Credit Union.
Grade
15
Location of Position
10946 Golden West Drive, Hunt Valley, MD 21031
Main Purpose of Job
This position is the main point of contact for administration needs and serves to represent the Division of Labor and Industry with program and agency management, sister agencies and offices, and stakeholders. It oversees executive level communications and handles communications and filings associated with legal proceedings under the authority of the Commissioner of Labor and Industry, coordinates scheduling, and handles sensitive information on behalf of the Commissioner and Deputy Commissioner. The role also coordinates and manages appointments, scheduling, agendas, and minutes for the Advisory Boards for the Division’s units (the Amusement Ride Safety Advisory Board, the Maryland Occupational Health and Safety Advisory Board, and the Board of Boiler Rules). It manages the Division’s headquarters and six leased field office locations, including assessing needs and coordinating with the Office of General Services for building maintenance and cleanliness, security, capital asset management, etc.
Position Duties
Serve as primary administrator to the Division's Office of the Commissioner. Manage scheduling, oversee contracted services access, and handle sensitive legal communications on behalf of the office of the Commissioner. Establish procedures, cost sharing, and assign tasks to Program Managers on behalf of the Commissioner of Labor and Industry.
Manage and coordinate various Advisory Boards in the Division, including the Maryland Occupational Safety and Health Advisory Board, the Board of Boiler Rules, the State Amusement Ride Advisory Board, and the Maryland Building Rehabilitation Advisory Board. This includes determining when board meetings are required to be held, coordinating with units and board members for scheduling, and working with Assistant Attorneys General to finalize minutes and actions voted on. Represent the Division with the Governor's Appointments Office to make recommendations for membership, attend meetings, and ensure the Maryland Manual is accurate.
Serve as the main point of contact for each of the eight units to provide guidance on procurement, assess office/building needs, implement security protocols, coordinate joint contractual services, review and approve out-of-state travel requests, resolve discrepancies, and approve invoices for the agency. Responsible for security and badge access, coordination with the Office of General Services for all leased buildings for electrical, plumbing, maintenance, repair, cleaning, lease services, and emergency action plans. Coordinate with the Department of Information Technology for all leased spaces internet access and Wi‑Fi hubs.
Other duties and projects as assigned throughout the year.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
Notes:
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year‑for‑year basis for the required experience.
Selective Qualifications
Applicants must meet the selective qualification(s) to be considered. At least one year of professional experience providing administrative support in a complex or executive office environment, including managing executive schedules, handling confidential or sensitive communications, and coordinating work or activities across two or more organizational units.
Desired or Preferred Qualifications
Preference will be given to applicants who possess the following preferred qualifications:
Experience managing facilities or operations across multiple sites, including building maintenance, security or badge access, and coordination with external agencies.
Experience coordinating advisory boards, including scheduling meetings, ensuring compliance, and working with legal or gubernatorial offices.
Experience using FMIS and/or applying State procurement, purchasing, or expense policies across multiple units or divisions.
Licenses, Registrations and Certifications
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Special Requirements
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
Benefits
This is a full‑time, permanent position and eligible for full State benefits, which include:
Flexible hours
Paid holidays 12‑13 per year
Generous paid leave package (annual, sick, personal and compensatory leave)
State Pension (defined benefit plan)
Tax‑deferred supplemental retirement savings plans (401(k) and 457)
Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
Flexible Spending Account plans for Health Care and Daycare
State Employees Credit Union
Equal Opportunity Statement
Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
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