Administrative Officer
U.S. Department of Veterans Affairs, Vancouver, WA, United States
Summary
The incumbent serves as the Administrative Officer and staff resource to the VISN Prosthetic Representative (VPR). The incumbent's duty station is in Vancouver - WA. The incumbent's administrative responsibilities include staff training and mentoring - and some areas of planning - organizing - evaluating - coordinating and implementing the activities of the Prosthetics and Sensory Aids Service (PSAS). He/she works in a dynamic work environment as part of the leadership team.
Qualifications
To qualify for this position - applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement - 04/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date. For a GS-09 position you must have served 52 weeks at the GS-07 grade or higher. If you have not held a GS position within the past 52 weeks - such as a current wage grade employee - this does not apply to you. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-9 position you must have served 52 weeks at the GS-7. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Staff training and mentoring; assistance with the travel program - budget management (especially as related to travel and tuition) - justification and execution; financial management and reporting. Advice - assistance and counsel to the director of prosthetics on travel - training - budgeting and financial management. He/she provides administrative support and advice to the director and facility Prosthetic staff as needed on varied functions. Assist director in formulating and writing administrative documents such as position descriptions - SOPs and White Papers. Assists in creating presentations for internal and external leadership groups. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D. - if related that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
Provides advice - assistance and counsel to the VISN Prosthetic Representative (VPR) on travel - training - budgeting and financial management for the PSAS - which covers 8 healthcare systems with prosthetic staff at 10 locations within a four-state catchment area
This includes staff training and mentoring
Assistance with the travel program - budget management (especially as related to travel and tuition) - justification and execution
Financial management and reporting
Interacts with facilities and VISN and negotiates on adjustments or reprogramming in support of major program changes or requirements
Assists in formulating and implementing goals and objectives which accomplish the PCU mission and performance measures
He/she assists the VISN Prosthetic Representative (VPR) in monitoring implementation of the Prosthetics and Sensory Aids Service (PSAS) strategic plan and performance plan - closing the communication loops and sustaining performance improvement gains
Incumbent utilizes several means of tracking and reviewing various Network and national objectives to serve as an informed source to the VISN Prosthetic Representative (VPR) - Clinical Lead - and facility Prosthetic Supervisors
Incumbent will provide staff assistance in planning as it relates to the VHA and Network Prosthetic strategic plans and the PSAS objectives and initiatives
Serves as a resource to the VPR in personnel management issues as needed
He/she provides administrative support and advice to the VPR and facility Prosthetic staff as needed on varied functions
Incumbent ensures that the PCU staff adheres to reporting requirements at all levels
He/she communicates with the facility staff - and the VPR - to ensure smooth timely procurement of all the under $3 -000 purchases for the VISN 20 PSAS
Responsible for the roll-up - regular reporting and data projects pertaining to the PSAS - which affect the VISN Prosthetic dashboard/scorecard and performance measures
He/she serves as the PSAS expert concerning measures definitions and external and internal validity
Incumbent oversees monitoring of measures for compliance
Assists the VPR in monitoring procurement and contracting activities for the VISN Prosthetic Service
This may include data analysis and reports - monitoring compliance with mandated contract and Logistic regulations (e.g. - FAR - VAR) - participating in the technical review for network contract/BPA awards and or maintaining procurement and contracting records
Incumbent assists the VPR in providing advice to management and staff on contracting and procurement policies and issues
Work Schedule: Monday - Friday
7:30am -4:00pm (PST) Virtual: This is not a virtual position
Position Description/PD#: Administrative Officer/PD102370 Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized.
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The incumbent serves as the Administrative Officer and staff resource to the VISN Prosthetic Representative (VPR). The incumbent's duty station is in Vancouver - WA. The incumbent's administrative responsibilities include staff training and mentoring - and some areas of planning - organizing - evaluating - coordinating and implementing the activities of the Prosthetics and Sensory Aids Service (PSAS). He/she works in a dynamic work environment as part of the leadership team.
Qualifications
To qualify for this position - applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement - 04/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date. For a GS-09 position you must have served 52 weeks at the GS-07 grade or higher. If you have not held a GS position within the past 52 weeks - such as a current wage grade employee - this does not apply to you. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-9 position you must have served 52 weeks at the GS-7. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Staff training and mentoring; assistance with the travel program - budget management (especially as related to travel and tuition) - justification and execution; financial management and reporting. Advice - assistance and counsel to the director of prosthetics on travel - training - budgeting and financial management. He/she provides administrative support and advice to the director and facility Prosthetic staff as needed on varied functions. Assist director in formulating and writing administrative documents such as position descriptions - SOPs and White Papers. Assists in creating presentations for internal and external leadership groups. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D. - if related that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Duties
Provides advice - assistance and counsel to the VISN Prosthetic Representative (VPR) on travel - training - budgeting and financial management for the PSAS - which covers 8 healthcare systems with prosthetic staff at 10 locations within a four-state catchment area
This includes staff training and mentoring
Assistance with the travel program - budget management (especially as related to travel and tuition) - justification and execution
Financial management and reporting
Interacts with facilities and VISN and negotiates on adjustments or reprogramming in support of major program changes or requirements
Assists in formulating and implementing goals and objectives which accomplish the PCU mission and performance measures
He/she assists the VISN Prosthetic Representative (VPR) in monitoring implementation of the Prosthetics and Sensory Aids Service (PSAS) strategic plan and performance plan - closing the communication loops and sustaining performance improvement gains
Incumbent utilizes several means of tracking and reviewing various Network and national objectives to serve as an informed source to the VISN Prosthetic Representative (VPR) - Clinical Lead - and facility Prosthetic Supervisors
Incumbent will provide staff assistance in planning as it relates to the VHA and Network Prosthetic strategic plans and the PSAS objectives and initiatives
Serves as a resource to the VPR in personnel management issues as needed
He/she provides administrative support and advice to the VPR and facility Prosthetic staff as needed on varied functions
Incumbent ensures that the PCU staff adheres to reporting requirements at all levels
He/she communicates with the facility staff - and the VPR - to ensure smooth timely procurement of all the under $3 -000 purchases for the VISN 20 PSAS
Responsible for the roll-up - regular reporting and data projects pertaining to the PSAS - which affect the VISN Prosthetic dashboard/scorecard and performance measures
He/she serves as the PSAS expert concerning measures definitions and external and internal validity
Incumbent oversees monitoring of measures for compliance
Assists the VPR in monitoring procurement and contracting activities for the VISN Prosthetic Service
This may include data analysis and reports - monitoring compliance with mandated contract and Logistic regulations (e.g. - FAR - VAR) - participating in the technical review for network contract/BPA awards and or maintaining procurement and contracting records
Incumbent assists the VPR in providing advice to management and staff on contracting and procurement policies and issues
Work Schedule: Monday - Friday
7:30am -4:00pm (PST) Virtual: This is not a virtual position
Position Description/PD#: Administrative Officer/PD102370 Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized.
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