Administrative Assistant, Legal
PitchBook, Seattle, WA, United States
At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We're deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.
Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there's going to be some ambiguity along the way, but we excel when we challenge ourselves. We're willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
About the Role
The PitchBook legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues. Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humor at all times.
The administrative assistant for PitchBook's legal team is responsible for managing the assignment of tasks to our attorneys, for the completion of our clients' compliance questionnaires, for creating and organizing electronic records, for drafting legal documents, and for sending documents for electronic signature. The ideal candidate has impeccable judgment and strong communication and organizational skills, works well with a diverse range of individuals, and understands that the legal team functions as a service provider to the wider organization.
Primary Job Responsibilities
Manage the assignment of tasks to attorneys in accordance with the Legal team's task management system
Coordinate the completion of our clients' compliance questionnaires with internal stakeholders
Iterate on legal team processes to drive efficiency for the Legal team and internal stakeholders
In response to clients' compliance questionnaires, provide clients a detailed understanding of PitchBook's business including how we collect, protect, and display our data; and, when providing these responses, maintain the confidentiality of our trade secrets
Participate and support requests and calls with our clients' compliance teams
Partner with stakeholders across the company to collect information needed to complete our clients' compliance questionnaires
Communicate and manage timeline expectations for all stakeholders involved in the completion of compliance questionnaires
Coordinate documents for electronic signature
Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the legal team organized
Prepare and send form letters including cease and desist, unlawful activities, and Freedom of Information Act requests
Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested
Skills and Qualifications
Bachelor's degree or equivalent experience
2+ years of administrative support or client service experience
A demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
Ability to learn and apply highly technical information
Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment
Ability to partner and collaborate with individuals across the company
Ability to consistently self-start, learn quickly, and apply proactive critical thinking
Excellent listening and communication skills
A demonstrated commitment to delivering high-quality, detail-oriented work
A commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
Interest in finance or capital markets preferred
Must be authorized to work in the United States without the need for visa sponsorship now or in the future
Benefits + Compensation at PitchBook
*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
Physical Health
Comprehensive health benefits
Additional medical wellness incentives
STD, LTD, AD&D, and life insurance
Emotional Health
Paid sabbatical program after four years
Paid family and paternity leave
Annual educational stipend
Ability to apply for tuition reimbursement
CFA exam stipend
Robust training programs on industry and soft skills
Employee assistance program
Generous allotment of vacation days, sick days, and volunteer days
Social Health
Matching gifts program
Employee resource groups
Subsidized emergency childcare
Dependent Care FSA
Company-wide events
Employee referral bonus program
Quarterly team building events
Financial Health
401k match
Shared ownership employee stock program
Monthly transportation stipend
Compensation
This position is non-exempt and paid a salary of $65,000-$75,000
Target annual bonus percentage: 5%
Working Conditions
At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments-those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices-that simply can't be replicated remotely. This role is expected to be in the office 5 days a week.
The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
#J-18808-Ljbffr
Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there's going to be some ambiguity along the way, but we excel when we challenge ourselves. We're willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
About the Role
The PitchBook legal team has a fun, challenging, and dynamic role supporting a rapidly growing company. We work with stakeholders across the organization on a wide variety of commercial and regulatory legal issues. Although we treat our work with the seriousness it deserves, making it fun is a core value at PitchBook, and the legal team attempts to realize that value and maintain a good sense of humor at all times.
The administrative assistant for PitchBook's legal team is responsible for managing the assignment of tasks to our attorneys, for the completion of our clients' compliance questionnaires, for creating and organizing electronic records, for drafting legal documents, and for sending documents for electronic signature. The ideal candidate has impeccable judgment and strong communication and organizational skills, works well with a diverse range of individuals, and understands that the legal team functions as a service provider to the wider organization.
Primary Job Responsibilities
Manage the assignment of tasks to attorneys in accordance with the Legal team's task management system
Coordinate the completion of our clients' compliance questionnaires with internal stakeholders
Iterate on legal team processes to drive efficiency for the Legal team and internal stakeholders
In response to clients' compliance questionnaires, provide clients a detailed understanding of PitchBook's business including how we collect, protect, and display our data; and, when providing these responses, maintain the confidentiality of our trade secrets
Participate and support requests and calls with our clients' compliance teams
Partner with stakeholders across the company to collect information needed to complete our clients' compliance questionnaires
Communicate and manage timeline expectations for all stakeholders involved in the completion of compliance questionnaires
Coordinate documents for electronic signature
Use Salesforce and other software applications to create electronic records to disseminate information, document important details, and help keep the legal team organized
Prepare and send form letters including cease and desist, unlawful activities, and Freedom of Information Act requests
Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested
Skills and Qualifications
Bachelor's degree or equivalent experience
2+ years of administrative support or client service experience
A demonstrated ability to successfully exercise discretion and succeed when confronted with ambiguity
Ability to learn and apply highly technical information
Ability to successfully prioritize and manage multiple projects for different stakeholders in a fast-paced environment
Ability to partner and collaborate with individuals across the company
Ability to consistently self-start, learn quickly, and apply proactive critical thinking
Excellent listening and communication skills
A demonstrated commitment to delivering high-quality, detail-oriented work
A commitment to relentlessly high standards and ownership of providing highest quality services to our stakeholders
Interest in finance or capital markets preferred
Must be authorized to work in the United States without the need for visa sponsorship now or in the future
Benefits + Compensation at PitchBook
*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
Physical Health
Comprehensive health benefits
Additional medical wellness incentives
STD, LTD, AD&D, and life insurance
Emotional Health
Paid sabbatical program after four years
Paid family and paternity leave
Annual educational stipend
Ability to apply for tuition reimbursement
CFA exam stipend
Robust training programs on industry and soft skills
Employee assistance program
Generous allotment of vacation days, sick days, and volunteer days
Social Health
Matching gifts program
Employee resource groups
Subsidized emergency childcare
Dependent Care FSA
Company-wide events
Employee referral bonus program
Quarterly team building events
Financial Health
401k match
Shared ownership employee stock program
Monthly transportation stipend
Compensation
This position is non-exempt and paid a salary of $65,000-$75,000
Target annual bonus percentage: 5%
Working Conditions
At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments-those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices-that simply can't be replicated remotely. This role is expected to be in the office 5 days a week.
The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
#J-18808-Ljbffr