Administrative Assistant
Duplantis Design Group, Covington, KY, United States
DESCRIPTION:
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
Answer and direct phone calls
Greet clients and visitors and direct to appropriate staff
Keep a clean work environment
Scan project files and accounting files to maintain paperless systems
Shop drawing management
Set up proposals
Maintain polite and professional communication with employees and visitors
Keep stock of necessary office supplies
Organize and schedule appointments
Plan and assist in meeting setupMaintain filing system organization for respective teams and individual project
Correspondence preparation: letters, fax, transmittals, etc.
Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
Utilize Outlook updates to assist in scheduling
Completing and submitting Expense Reports
Assist office staff with general requests such as running and compiling reports
REQUIRED SKILLS + ABILITIES:
Detail oriented and highly organized
Proficient in Microsoft Office Suite or similar software
Attention to detail, organization, and problem-solving skills
Excellent written and verbal communication skills
PHYSICAL REQUIREMENTS:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.
APPLY:
Submit resume to the People + Development team via email to careers@ddgpc.com
Specific project experiences and responsibilities shall be provided with resume
#J-18808-Ljbffr
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
Answer and direct phone calls
Greet clients and visitors and direct to appropriate staff
Keep a clean work environment
Scan project files and accounting files to maintain paperless systems
Shop drawing management
Set up proposals
Maintain polite and professional communication with employees and visitors
Keep stock of necessary office supplies
Organize and schedule appointments
Plan and assist in meeting setupMaintain filing system organization for respective teams and individual project
Correspondence preparation: letters, fax, transmittals, etc.
Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
Utilize Outlook updates to assist in scheduling
Completing and submitting Expense Reports
Assist office staff with general requests such as running and compiling reports
REQUIRED SKILLS + ABILITIES:
Detail oriented and highly organized
Proficient in Microsoft Office Suite or similar software
Attention to detail, organization, and problem-solving skills
Excellent written and verbal communication skills
PHYSICAL REQUIREMENTS:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.
APPLY:
Submit resume to the People + Development team via email to careers@ddgpc.com
Specific project experiences and responsibilities shall be provided with resume
#J-18808-Ljbffr