Administrative Project Coordinator
DDG, Fairhope, AL, United States
Purpose
As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner‑office coordination while utilizing sound judgment in recognizing the scope of authority.
Activities and Responsibilities
Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
Manage and screen all calls, direct accordingly primary phone contact.
Schedule meetings as needed.
Conference room coordination.
Assist in team travel arrangements as needed.
Receive, sort and deliver mail.
Maintain filing system organization for respective teams and individual projects.
Assist department with transmittals and FedEx.
Set up proposals.
Completing and submitting Expense Reports
Shop drawing management.
Assist your organization as needed.
Maintain deadline calendar and project status list for your department.
Schedule and coordinate internal lunch and learns and continuing education seminars.
Order and maintain office supplies.
Complete expense reports.
Create transmittals and schedule FedEx deliveries, courier deliveries, and mail project documents.
File, scan, and archive office files and project files.
General clerical tasks for project managers.
Help manage your team’s individual continuing education records.
Assist PMs by drafting design proposals and amendments.
Maintain proposal tracking system.
Coordinate contract review for project managers.
Manage project logs for construction administration that the receipt of pay applications and submittals.
Assist the PM in preparing transmittals, reviewing documentation, punch lists, etc.
Work with PMs and APMs to develop a reusable file structure template with typical documents used on projects already saved in folders.
Pick up/drop off project related documents from clients, municipalities, etc.
Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates.
Required Skills and Abilities
Ability to identify and solve complex problems.
Excellent verbal and written communication skills.
Ability to be both creative and analytical.
Extremely detail-oriented and accurate.
Proficiency in Microsoft Office Suite.
Qualifications
Associate degree in a relevant field, bachelor’s degree preferred.
Experience as an administrative assistant.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Must be able to travel to various project sites.
Must be able to access and navigate job sites and construction areas.
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As a project coordinator, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner‑office coordination while utilizing sound judgment in recognizing the scope of authority.
Activities and Responsibilities
Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
Manage and screen all calls, direct accordingly primary phone contact.
Schedule meetings as needed.
Conference room coordination.
Assist in team travel arrangements as needed.
Receive, sort and deliver mail.
Maintain filing system organization for respective teams and individual projects.
Assist department with transmittals and FedEx.
Set up proposals.
Completing and submitting Expense Reports
Shop drawing management.
Assist your organization as needed.
Maintain deadline calendar and project status list for your department.
Schedule and coordinate internal lunch and learns and continuing education seminars.
Order and maintain office supplies.
Complete expense reports.
Create transmittals and schedule FedEx deliveries, courier deliveries, and mail project documents.
File, scan, and archive office files and project files.
General clerical tasks for project managers.
Help manage your team’s individual continuing education records.
Assist PMs by drafting design proposals and amendments.
Maintain proposal tracking system.
Coordinate contract review for project managers.
Manage project logs for construction administration that the receipt of pay applications and submittals.
Assist the PM in preparing transmittals, reviewing documentation, punch lists, etc.
Work with PMs and APMs to develop a reusable file structure template with typical documents used on projects already saved in folders.
Pick up/drop off project related documents from clients, municipalities, etc.
Manage approval agencies permitting systems including project submittals, tracking reviews and approvals.
Assist in necessary project documents for project managers such as field reports, comment response letters, meeting notes, minutes, or agendas from DDG standard templates.
Required Skills and Abilities
Ability to identify and solve complex problems.
Excellent verbal and written communication skills.
Ability to be both creative and analytical.
Extremely detail-oriented and accurate.
Proficiency in Microsoft Office Suite.
Qualifications
Associate degree in a relevant field, bachelor’s degree preferred.
Experience as an administrative assistant.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Must be able to travel to various project sites.
Must be able to access and navigate job sites and construction areas.
#J-18808-Ljbffr