Accounts Receivable Specialist
Snorkel AI, Redwood City, CA, United States
Overview
At Snorkel, we believe meaningful AI starts with the data. We’re on a mission to help enterprises transform expert knowledge into specialized AI at scale. We work with some of the world’s largest organizations to empower scientists, engineers, financial experts, product creators, journalists, and more to build custom AI with their data faster than ever before.
About the Role
We are looking for a highly driven
AR / Project Billing Specialist
to own and execute our billing and collections processes for enterprise customers. This role will partner closely with the Revenue Accounting Manager and play a critical role in ensuring timely, accurate billing and accelerating cash collections.
This is a hands-on, execution-focused role — ideal for someone who thrives in the details, is persistent in following up with customers, and knows how to navigate complex enterprise procurement and payment environments (e.g., Coupa, Ariba, customer portals).
You will be instrumental in helping us
reduce DSO, shorten time-to-bill, and drive toward a 5-business-day billing and AR close .
What You’ll Do
Own end-to-end project-based billing, including invoice preparation, validation against contracts/SOWs, and timely delivery to customers.
Navigate and manage customer procurement and payment portals (e.g., Coupa, Ariba, and similar systems) to ensure invoices are submitted correctly and without delay.
Proactively drive collections efforts — follow up consistently with enterprise customers via email, portals, and calls to resolve outstanding invoices.
Partner with Sales, Delivery, and Accounting to resolve billing discrepancies, disputes, and contract-related issues quickly.
Monitor AR aging and take action to reduce DSO and improve cash collections performance.
Ensure all billing aligns with contract terms, milestones, and project deliverables.
Support a fast and efficient month-end close, helping achieve a 5-business-day billing/AR close timeline.
Maintain accurate and up-to-date records in QuickBooks Online (QBO) and other billing systems.
Reconcile billed revenue to underlying project data and ensure proper association of costs and revenue where applicable.
Identify and implement process improvements to streamline billing, invoicing, and collections workflows.
Assist in maintaining documentation and audit support related to billing and AR processes.
Communicate clearly with internal and external stakeholders to ensure smooth billing and payment cycles.
Required Qualifications
3+ years of experience in accounts receivable, billing, or project-based invoicing roles
Strong experience with project-based / milestone / services billing
Proven track record of managing enterprise collections and reducing DSO
Hands-on experience with customer payment and procurement portals (e.g., Coupa, Ariba, or similar)
Experience working in QuickBooks Online (QBO) or similar accounting systems
High attention to detail and ability to manage multiple invoices, accounts, and follow-ups simultaneously
Strong organizational and follow-through skills — you don’t let things slip
Comfortable working cross-functionally to resolve billing and payment issues quickly
Ability to operate in a fast-paced, evolving startup environment
Bonus Points
Experience in a high-growth startup or services-heavy SaaS company
Familiarity with revenue recognition concepts (ASC 606 exposure)
Experience with additional billing/revenue tools (e.g., NetSuite, Tabs, or Maxio)
Experience building or improving billing and collections processes from scratch
Strong Excel/Google Sheets skills for tracking AR, reconciliations, and reporting
Prior experience helping achieve accelerated close timelines (≤5 days)
Location
Bay Area strongly preferred; open to remote.
Salary Range
$101,000 – $159,000 USD (depending on experience)
Be Your Best at Snorkel
Joining Snorkel AI means becoming part of a company with market-proven solutions, robust funding, and rapid scaling. You’ll have meaningful opportunities to shape priorities and initiatives, influence key strategic decisions, and directly impact our ongoing success. Whether you’re looking to deepen your technical expertise, explore leadership opportunities, or learn new skills across multiple functions, you’re supported in building your career in an environment designed for growth, learning, and shared success.
Snorkel AI is an Equal Employment Opportunity employer and embraces diversity. All employment is decided on qualifications, performance, merit, and business need. We provide reasonable accommodations to participate in the job application or interview process; please contact us to request accommodation.
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At Snorkel, we believe meaningful AI starts with the data. We’re on a mission to help enterprises transform expert knowledge into specialized AI at scale. We work with some of the world’s largest organizations to empower scientists, engineers, financial experts, product creators, journalists, and more to build custom AI with their data faster than ever before.
About the Role
We are looking for a highly driven
AR / Project Billing Specialist
to own and execute our billing and collections processes for enterprise customers. This role will partner closely with the Revenue Accounting Manager and play a critical role in ensuring timely, accurate billing and accelerating cash collections.
This is a hands-on, execution-focused role — ideal for someone who thrives in the details, is persistent in following up with customers, and knows how to navigate complex enterprise procurement and payment environments (e.g., Coupa, Ariba, customer portals).
You will be instrumental in helping us
reduce DSO, shorten time-to-bill, and drive toward a 5-business-day billing and AR close .
What You’ll Do
Own end-to-end project-based billing, including invoice preparation, validation against contracts/SOWs, and timely delivery to customers.
Navigate and manage customer procurement and payment portals (e.g., Coupa, Ariba, and similar systems) to ensure invoices are submitted correctly and without delay.
Proactively drive collections efforts — follow up consistently with enterprise customers via email, portals, and calls to resolve outstanding invoices.
Partner with Sales, Delivery, and Accounting to resolve billing discrepancies, disputes, and contract-related issues quickly.
Monitor AR aging and take action to reduce DSO and improve cash collections performance.
Ensure all billing aligns with contract terms, milestones, and project deliverables.
Support a fast and efficient month-end close, helping achieve a 5-business-day billing/AR close timeline.
Maintain accurate and up-to-date records in QuickBooks Online (QBO) and other billing systems.
Reconcile billed revenue to underlying project data and ensure proper association of costs and revenue where applicable.
Identify and implement process improvements to streamline billing, invoicing, and collections workflows.
Assist in maintaining documentation and audit support related to billing and AR processes.
Communicate clearly with internal and external stakeholders to ensure smooth billing and payment cycles.
Required Qualifications
3+ years of experience in accounts receivable, billing, or project-based invoicing roles
Strong experience with project-based / milestone / services billing
Proven track record of managing enterprise collections and reducing DSO
Hands-on experience with customer payment and procurement portals (e.g., Coupa, Ariba, or similar)
Experience working in QuickBooks Online (QBO) or similar accounting systems
High attention to detail and ability to manage multiple invoices, accounts, and follow-ups simultaneously
Strong organizational and follow-through skills — you don’t let things slip
Comfortable working cross-functionally to resolve billing and payment issues quickly
Ability to operate in a fast-paced, evolving startup environment
Bonus Points
Experience in a high-growth startup or services-heavy SaaS company
Familiarity with revenue recognition concepts (ASC 606 exposure)
Experience with additional billing/revenue tools (e.g., NetSuite, Tabs, or Maxio)
Experience building or improving billing and collections processes from scratch
Strong Excel/Google Sheets skills for tracking AR, reconciliations, and reporting
Prior experience helping achieve accelerated close timelines (≤5 days)
Location
Bay Area strongly preferred; open to remote.
Salary Range
$101,000 – $159,000 USD (depending on experience)
Be Your Best at Snorkel
Joining Snorkel AI means becoming part of a company with market-proven solutions, robust funding, and rapid scaling. You’ll have meaningful opportunities to shape priorities and initiatives, influence key strategic decisions, and directly impact our ongoing success. Whether you’re looking to deepen your technical expertise, explore leadership opportunities, or learn new skills across multiple functions, you’re supported in building your career in an environment designed for growth, learning, and shared success.
Snorkel AI is an Equal Employment Opportunity employer and embraces diversity. All employment is decided on qualifications, performance, merit, and business need. We provide reasonable accommodations to participate in the job application or interview process; please contact us to request accommodation.
#J-18808-Ljbffr