Office Coordinator
CYB Human Resources, Denver, CO, United States
Summary/Objective
The Office Coordinator supports the Office Manager in executing daily administrative, payroll, HR coordination, and office operations across multiple locations. This role is responsible for coordinating and executing tasks to ensure smooth office functionality, accurate administrative processing, and timely completion of operational activities.
Essential Functions
Provide administrative support to the Office Manager across payroll, HR, and office operations
Assist with payroll preparation tasks, including data entry, documentation collection, and reporting support
Support onboarding processes, including preparing onboarding packets and coordinating new hire documentation
Maintain employee records, files, and tracking systems with accuracy and confidentiality
Respond to employee inquiries and direct questions to the appropriate resource when needed
Assist with benefits administration tasks, including enrollment support and documentation tracking
Coordinate office supply inventory, ordering, and restocking
Support vendor coordination, including office services, maintenance, and equipment needs
Assist with office logistics, including meeting setup, event coordination, and training preparation
Support IT-related coordination, including equipment setup, tracking, and issue reporting
Maintain logs for office systems, licenses, and administrative tracking tools
Assist with compliance-related tracking, including licenses, certifications, and required documentation
Support reporting needs, including gathering data for payroll, HR, and operational reporting
Assist with processing administrative requests such as business cards, uniforms, and office materials
Coordinate communication between employees, management, and external partners as directed
Ensure completion of assigned administrative tasks in alignment with deadlines and operational needs
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
Strong organizational and time management skills
Attention to detail and accuracy
Communication proficiency (written and verbal)
Ability to manage multiple tasks and priorities
Problem‑solving skills
Teamwork and collaboration
Professionalism and confidentiality
Adaptability and flexibility
Basic technical proficiency with office systems and software
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This role operates in a professional office environment across two locations. The position requires regular interaction with employees, management, and external partners and routine use of standard office equipment such as computers, phones, and office systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk or hear, stand; walk; use hands to finger, handle, or feel; and reach hands and arms. This position requires the ability to lift office products and supplies, up to 20 pounds, and to bend and stand as necessary.
Position Type/Expected Hours of Work
This is a full‑time position. Hours of work and days are Monday through Friday, 7:00 a.m. to 3:30 p.m.
Travel
Travel is required up to 50% of the time (2‑3 days per week or half the month) between office locations and for occasional operational support.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required Education and Experience
Associate’s degree in business administration or related field
3–5 years of administrative, payroll, or office coordination experience
Experience processing payroll and handling related administrative tasks
Experience coordinating onboarding and new hire documentation
Experience handling accounts payable and/or accounts receivable tasks
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) or similar systems
#J-18808-Ljbffr
The Office Coordinator supports the Office Manager in executing daily administrative, payroll, HR coordination, and office operations across multiple locations. This role is responsible for coordinating and executing tasks to ensure smooth office functionality, accurate administrative processing, and timely completion of operational activities.
Essential Functions
Provide administrative support to the Office Manager across payroll, HR, and office operations
Assist with payroll preparation tasks, including data entry, documentation collection, and reporting support
Support onboarding processes, including preparing onboarding packets and coordinating new hire documentation
Maintain employee records, files, and tracking systems with accuracy and confidentiality
Respond to employee inquiries and direct questions to the appropriate resource when needed
Assist with benefits administration tasks, including enrollment support and documentation tracking
Coordinate office supply inventory, ordering, and restocking
Support vendor coordination, including office services, maintenance, and equipment needs
Assist with office logistics, including meeting setup, event coordination, and training preparation
Support IT-related coordination, including equipment setup, tracking, and issue reporting
Maintain logs for office systems, licenses, and administrative tracking tools
Assist with compliance-related tracking, including licenses, certifications, and required documentation
Support reporting needs, including gathering data for payroll, HR, and operational reporting
Assist with processing administrative requests such as business cards, uniforms, and office materials
Coordinate communication between employees, management, and external partners as directed
Ensure completion of assigned administrative tasks in alignment with deadlines and operational needs
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
Strong organizational and time management skills
Attention to detail and accuracy
Communication proficiency (written and verbal)
Ability to manage multiple tasks and priorities
Problem‑solving skills
Teamwork and collaboration
Professionalism and confidentiality
Adaptability and flexibility
Basic technical proficiency with office systems and software
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This role operates in a professional office environment across two locations. The position requires regular interaction with employees, management, and external partners and routine use of standard office equipment such as computers, phones, and office systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk or hear, stand; walk; use hands to finger, handle, or feel; and reach hands and arms. This position requires the ability to lift office products and supplies, up to 20 pounds, and to bend and stand as necessary.
Position Type/Expected Hours of Work
This is a full‑time position. Hours of work and days are Monday through Friday, 7:00 a.m. to 3:30 p.m.
Travel
Travel is required up to 50% of the time (2‑3 days per week or half the month) between office locations and for occasional operational support.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required Education and Experience
Associate’s degree in business administration or related field
3–5 years of administrative, payroll, or office coordination experience
Experience processing payroll and handling related administrative tasks
Experience coordinating onboarding and new hire documentation
Experience handling accounts payable and/or accounts receivable tasks
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) or similar systems
#J-18808-Ljbffr