Accounts Payable Specialist
Abilis, Stamford, CT, United States
Responsibilities
Review, allocate, and reconcile invoices, credit card charges, and vendor statements, ensuring accurate billing and expense posting.
Process vendor payments and record monthly expenses for timely month-end closings.
Maintain documentation for all accounting entries and GL accounts.
Ensure compliance with 1099 reporting and collect W-9s as needed.
Distribute invoices for approval to appropriate directors and follow up on outstanding items.
Conduct expense trend analyses per request of the Controller, COO, and Finance Director to review findings.
Oversee lease management, including rent payments and client billing accuracy.
Manage and maintain mileage reimbursement modules in Paycom, ensuring policy compliance and assistance.
Support annual audits by preparing schedules, reports, and analyses as requested.
Resolve vendor disputes and maintain organized records of utilities, leases, and property schedules.
Process personal fund checks, and positive pay entries for reconciliations.
Assist managers with invoice requests, utility notices, and other financial documentation.
Qualifications
Associate’s Degree in Accounting, Finance, or Business Management, or four years of relevant experience.
One year of experience in bookkeeping/accounting or a Bachelor’s degree in Accounting.
Experience with accounts payable systems/software required.
Proficiency in Microsoft Excel, Word, and accounting software.
Full time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts.
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Review, allocate, and reconcile invoices, credit card charges, and vendor statements, ensuring accurate billing and expense posting.
Process vendor payments and record monthly expenses for timely month-end closings.
Maintain documentation for all accounting entries and GL accounts.
Ensure compliance with 1099 reporting and collect W-9s as needed.
Distribute invoices for approval to appropriate directors and follow up on outstanding items.
Conduct expense trend analyses per request of the Controller, COO, and Finance Director to review findings.
Oversee lease management, including rent payments and client billing accuracy.
Manage and maintain mileage reimbursement modules in Paycom, ensuring policy compliance and assistance.
Support annual audits by preparing schedules, reports, and analyses as requested.
Resolve vendor disputes and maintain organized records of utilities, leases, and property schedules.
Process personal fund checks, and positive pay entries for reconciliations.
Assist managers with invoice requests, utility notices, and other financial documentation.
Qualifications
Associate’s Degree in Accounting, Finance, or Business Management, or four years of relevant experience.
One year of experience in bookkeeping/accounting or a Bachelor’s degree in Accounting.
Experience with accounts payable systems/software required.
Proficiency in Microsoft Excel, Word, and accounting software.
Full time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts.
#J-18808-Ljbffr