Program and Communications Coordinator, Ctr for Human and Planetary Health
Inside Higher Ed, Palo Alto, CA, United States
Position: Program and Communications Coordinator – Center for Human and Planetary Health, Stanford Doerr School of Sustainability
Responsibilities
Provide coordination and administrative support to HPH leadership for program activities and initiatives, including coordinating committees, grant application and review processes, and engagement of students, faculty, and partners.
Support continuous monitoring of HPH success, tracking key metrics and performance indicators; update and monitor progress toward goals in the HPH annual workplan.
Lead internal and external HPH updates, including drafting and designing the HPH annual report, drafting periodic updates for SDSS and Woods leadership, and supporting development and fundraising efforts.
Provide administrative support for internal HPH meetings, including scheduling, booking rooms, ordering catering, taking notes, and facilitating hybrid Zoom participation as needed; prepare meeting materials and document next steps.
Lead programming for HPH’s speaker series and annual convening, developing speaker pipeline and leading speaker outreach.
Lead organization and management of events, including booking venues, ordering catering, managing vendors and Stanford event services, creating RSVP forms, developing run‑of‑show documents, and managing speaker preparation.
Lead event marketing, promotion, and communications activities, including drafting event descriptions, creating and distributing flyers, managing calendar postings, and maximizing cross‑campus visibility.
Coordinate with the Woods Events and Communications team and other partners when co‑hosting events.
Attend all events and coordinate day‑of logistics, including room set‑up and post‑event clean‑up.
Support HPH working groups with logistics, including booking rooms, ordering catering, setting up catering/room, ensuring Zoom is working for hybrid monthly meetings.
Plan HPH team events, such as holiday parties and team celebrations.
Manage the HPH website; oversee the HPH student Communications Assistant in posting news and publications; maintain content current.
Produce the bi‑weekly HPH newsletter (≈2000 subscribers), including identifying relevant Stanford publications, media mentions, events, and research opportunities in human and planetary health.
Grow newsletter subscriptions and digital engagement; manage the HPH mailing list in Mailchimp and prepare Mailchimp announcements.
Lead design and production of HPH communications materials, such as flyers and promotional materials for HPH courses and events.
Manage the HPH generic email account.
Maintain the Luby Lab website, updating team members, news items, and publications, as well as the Luby Lab listserv.
May launch and maintain social media channels.
May supervise the HPH student Communications Assistants, including recruitment and onboarding.
Back‑stop Finance and Operations Coordinator with travel and finances during peak periods and as needed.
Required Qualifications
High school diploma and four years of administrative experience, or a combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Preferred Qualifications
3–5 years of post‑college work experience in a university or mission‑driven organization.
Knowledge of Stanford University systems and policies.
Experience coordinating events, speaker series, or academic convenings.
Experience managing communications channels such as newsletters, websites, and social media.
Familiarity with communications tools such as Mailchimp, Canva, or similar platforms.
Demonstrated ability to synthesize information and communicate clearly to diverse audiences.
Experience supporting interdisciplinary research or academic programs.
Strong design sensibility and interest in creating visually engaging communications materials.
Experience supervising or coordinating student assistants or interns.
Interest in or familiarity with human and planetary health, climate and health, environmental sustainability, or global health topics.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $39.20 to $45.56 per hour.
Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Responsibilities
Provide coordination and administrative support to HPH leadership for program activities and initiatives, including coordinating committees, grant application and review processes, and engagement of students, faculty, and partners.
Support continuous monitoring of HPH success, tracking key metrics and performance indicators; update and monitor progress toward goals in the HPH annual workplan.
Lead internal and external HPH updates, including drafting and designing the HPH annual report, drafting periodic updates for SDSS and Woods leadership, and supporting development and fundraising efforts.
Provide administrative support for internal HPH meetings, including scheduling, booking rooms, ordering catering, taking notes, and facilitating hybrid Zoom participation as needed; prepare meeting materials and document next steps.
Lead programming for HPH’s speaker series and annual convening, developing speaker pipeline and leading speaker outreach.
Lead organization and management of events, including booking venues, ordering catering, managing vendors and Stanford event services, creating RSVP forms, developing run‑of‑show documents, and managing speaker preparation.
Lead event marketing, promotion, and communications activities, including drafting event descriptions, creating and distributing flyers, managing calendar postings, and maximizing cross‑campus visibility.
Coordinate with the Woods Events and Communications team and other partners when co‑hosting events.
Attend all events and coordinate day‑of logistics, including room set‑up and post‑event clean‑up.
Support HPH working groups with logistics, including booking rooms, ordering catering, setting up catering/room, ensuring Zoom is working for hybrid monthly meetings.
Plan HPH team events, such as holiday parties and team celebrations.
Manage the HPH website; oversee the HPH student Communications Assistant in posting news and publications; maintain content current.
Produce the bi‑weekly HPH newsletter (≈2000 subscribers), including identifying relevant Stanford publications, media mentions, events, and research opportunities in human and planetary health.
Grow newsletter subscriptions and digital engagement; manage the HPH mailing list in Mailchimp and prepare Mailchimp announcements.
Lead design and production of HPH communications materials, such as flyers and promotional materials for HPH courses and events.
Manage the HPH generic email account.
Maintain the Luby Lab website, updating team members, news items, and publications, as well as the Luby Lab listserv.
May launch and maintain social media channels.
May supervise the HPH student Communications Assistants, including recruitment and onboarding.
Back‑stop Finance and Operations Coordinator with travel and finances during peak periods and as needed.
Required Qualifications
High school diploma and four years of administrative experience, or a combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Preferred Qualifications
3–5 years of post‑college work experience in a university or mission‑driven organization.
Knowledge of Stanford University systems and policies.
Experience coordinating events, speaker series, or academic convenings.
Experience managing communications channels such as newsletters, websites, and social media.
Familiarity with communications tools such as Mailchimp, Canva, or similar platforms.
Demonstrated ability to synthesize information and communicate clearly to diverse audiences.
Experience supporting interdisciplinary research or academic programs.
Strong design sensibility and interest in creating visually engaging communications materials.
Experience supervising or coordinating student assistants or interns.
Interest in or familiarity with human and planetary health, climate and health, environmental sustainability, or global health topics.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $39.20 to $45.56 per hour.
Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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