Program and Communications Coordinator, Ctr for Human and Planetary Health
Stanford University, Palo Alto, CA, United States
Overview This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause. This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school includes academic departments and programs, Institutes, and the Sustainability Accelerator to drive global impact. The school is dedicated to creating and supporting a community with diverse experience and background needed to create solutions that benefit all people, particularly those affected by environmental damage and climate change.
For more information on the school, click here.
The Stanford Woods Institute for the Environment works to advance global sustainability through knowledge and practical solutions. It is part of the Doerr School of Sustainability and provides an interdisciplinary research hub for scholars across Stanford. The Woods Institute supports faculty, researchers, and students as they investigate and advance solutions to climate, environment, and sustainability challenges.
The Stanford Center for Human and Planetary Health (HPH) is an interdisciplinary center based at the Woods Institute and the Doerr School of Sustainability. It brings together researchers, educators, and practitioners to address challenges at the intersection of human health and the environment. Learn more about HPH here: https://hph.stanford.edu/
Position and Responsibilities The Center is seeking a full-time Program and Communications Coordinator to support a wide range of activities including program coordination, event planning, communications and outreach, research efforts, and administrative duties. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced academic environment. The candidate will work collaboratively across teams, take initiative to solve problems, provide customer service, and contribute to supporting the Center’s mission. The Program and Communications Coordinator reports to the Managing Director of the Center for Human and Planetary Health.
This is an exciting opportunity to contribute to a growing and collaborative team working at the forefront of human and planetary health. The coordinator will support the Center’s research and student community, convene interdisciplinary conversations, and help share the impact of HPH’s work with audiences at Stanford and beyond. This position offers the chance to work with leaders, researchers, students, and external partners while gaining experience in program management, communications, events, and academic community engagement.
Your Responsibilities Will Include Program Coordination and Administration Provide coordination and administrative support to HPH leadership for program activities and initiatives, including coordinating committees, grant application and review processes, and engagement of students, faculty, and partners.
Support continuous monitoring of HPH success, including tracking key metrics and performance indicators; update and monitor progress towards goals in HPH annual workplan.
Lead internal and external HPH updates, including drafting and designing the HPH annual report, drafting periodic updates for SDSS and Woods leadership, and supporting development and fundraising efforts.
Provide administrative support for internal HPH meetings, including HPH team meetings and steering committee meetings, as well as supporting HPH working groups; tasks could include scheduling, booking rooms, ordering catering, taking notes, and facilitating hybrid Zoom participation as needed and preparing meeting materials and documenting next steps.
Events Lead programming for HPH’s speaker series and annual convening, including developing speaker pipeline and leading speaker outreach.
Lead organization and management of events, including booking venues, ordering catering, managing vendors and Stanford event services, creating RSVP forms, developing run of show documents, and managing speaker prep.
Lead event marketing, promotion, and communications activities, including drafting event descriptions, creating and distributing flyers, managing calendar postings, and maximizing cross-campus visibility.
Coordinate with the Woods Events and Communications team and other partners if/when co-hosting.
Attend all events and coordinate day-of logistics, including room setup (e.g., AV and catering) and post-event clean-up.
Support HPH working groups with logistics, including booking rooms, ordering catering, setting up catering/room, ensuring Zoom is working for hybrid monthly meetings.
Plan HPH team events, such as holiday parties and team celebrations.
Communications and Outreach Manage the HPH website; oversee the HPH student Communications Assistant in posting news and publications; ensure content remains current.
Produce the bi-weekly HPH newsletter (approx. 2000 subscribers), including identifying relevant Stanford publications, media mentions, events, and research and opportunities in human and planetary health. Oversee the HPH student Communications Assistant who also supports tasks.
Grow newsletter subscriptions and digital engagement; manage the HPH mailing list in Mailchimp and prepare Mailchimp announcements.
Lead design and production of HPH communications materials, such as flyers and promotional materials for HPH courses and events.
Manage the HPH generic email account.
Maintain the Luby Lab website, including updating team members, news items, and publications, as well as the Luby Lab listserv.
May launch and maintain social media channels.
May supervise the HPH student Communications Assistants, including recruitment and onboarding.
Other Back-stop Finance and Operations Coordinator with travel and finances during peak periods and as needed.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Qualifications To Be Successful In This Position, You Will Need High school diploma and four years of administrative experience, or a combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Preferred Qualifications 3-5 years of post-college work experience in a University or mission-driven organization.
Knowledge of Stanford University systems and policies.
Experience coordinating events, speaker series, or academic convenings.
Experience managing communications channels such as newsletters, websites, and social media.
Familiarity with communications tools such as Mailchimp, Canva, or similar platforms.
Demonstrated ability to synthesize information and communicate clearly to diverse audiences.
Experience supporting interdisciplinary research or academic programs.
Strong design sensibility and interest in creating visually engaging communications materials.
Experience supervising or coordinating student assistants or interns.
Interest in or familiarity with human and planetary health, climate and health, environmental sustainability, or global health topics.
The University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Salary: The expected pay range for this position is $39.20 to $45.56 per hour. Stanford provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, budget, internal equity, location, and market pay. Base pay is one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards. Specifics about the rewards package may be discussed during the hiring process.
How To Apply We invite you to apply for this position by clicking on the “Apply for Job” button. The job duties listed are typical examples and may vary. The University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring accommodation should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school includes academic departments and programs, Institutes, and the Sustainability Accelerator to drive global impact. The school is dedicated to creating and supporting a community with diverse experience and background needed to create solutions that benefit all people, particularly those affected by environmental damage and climate change.
For more information on the school, click here.
The Stanford Woods Institute for the Environment works to advance global sustainability through knowledge and practical solutions. It is part of the Doerr School of Sustainability and provides an interdisciplinary research hub for scholars across Stanford. The Woods Institute supports faculty, researchers, and students as they investigate and advance solutions to climate, environment, and sustainability challenges.
The Stanford Center for Human and Planetary Health (HPH) is an interdisciplinary center based at the Woods Institute and the Doerr School of Sustainability. It brings together researchers, educators, and practitioners to address challenges at the intersection of human health and the environment. Learn more about HPH here: https://hph.stanford.edu/
Position and Responsibilities The Center is seeking a full-time Program and Communications Coordinator to support a wide range of activities including program coordination, event planning, communications and outreach, research efforts, and administrative duties. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced academic environment. The candidate will work collaboratively across teams, take initiative to solve problems, provide customer service, and contribute to supporting the Center’s mission. The Program and Communications Coordinator reports to the Managing Director of the Center for Human and Planetary Health.
This is an exciting opportunity to contribute to a growing and collaborative team working at the forefront of human and planetary health. The coordinator will support the Center’s research and student community, convene interdisciplinary conversations, and help share the impact of HPH’s work with audiences at Stanford and beyond. This position offers the chance to work with leaders, researchers, students, and external partners while gaining experience in program management, communications, events, and academic community engagement.
Your Responsibilities Will Include Program Coordination and Administration Provide coordination and administrative support to HPH leadership for program activities and initiatives, including coordinating committees, grant application and review processes, and engagement of students, faculty, and partners.
Support continuous monitoring of HPH success, including tracking key metrics and performance indicators; update and monitor progress towards goals in HPH annual workplan.
Lead internal and external HPH updates, including drafting and designing the HPH annual report, drafting periodic updates for SDSS and Woods leadership, and supporting development and fundraising efforts.
Provide administrative support for internal HPH meetings, including HPH team meetings and steering committee meetings, as well as supporting HPH working groups; tasks could include scheduling, booking rooms, ordering catering, taking notes, and facilitating hybrid Zoom participation as needed and preparing meeting materials and documenting next steps.
Events Lead programming for HPH’s speaker series and annual convening, including developing speaker pipeline and leading speaker outreach.
Lead organization and management of events, including booking venues, ordering catering, managing vendors and Stanford event services, creating RSVP forms, developing run of show documents, and managing speaker prep.
Lead event marketing, promotion, and communications activities, including drafting event descriptions, creating and distributing flyers, managing calendar postings, and maximizing cross-campus visibility.
Coordinate with the Woods Events and Communications team and other partners if/when co-hosting.
Attend all events and coordinate day-of logistics, including room setup (e.g., AV and catering) and post-event clean-up.
Support HPH working groups with logistics, including booking rooms, ordering catering, setting up catering/room, ensuring Zoom is working for hybrid monthly meetings.
Plan HPH team events, such as holiday parties and team celebrations.
Communications and Outreach Manage the HPH website; oversee the HPH student Communications Assistant in posting news and publications; ensure content remains current.
Produce the bi-weekly HPH newsletter (approx. 2000 subscribers), including identifying relevant Stanford publications, media mentions, events, and research and opportunities in human and planetary health. Oversee the HPH student Communications Assistant who also supports tasks.
Grow newsletter subscriptions and digital engagement; manage the HPH mailing list in Mailchimp and prepare Mailchimp announcements.
Lead design and production of HPH communications materials, such as flyers and promotional materials for HPH courses and events.
Manage the HPH generic email account.
Maintain the Luby Lab website, including updating team members, news items, and publications, as well as the Luby Lab listserv.
May launch and maintain social media channels.
May supervise the HPH student Communications Assistants, including recruitment and onboarding.
Other Back-stop Finance and Operations Coordinator with travel and finances during peak periods and as needed.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Qualifications To Be Successful In This Position, You Will Need High school diploma and four years of administrative experience, or a combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Preferred Qualifications 3-5 years of post-college work experience in a University or mission-driven organization.
Knowledge of Stanford University systems and policies.
Experience coordinating events, speaker series, or academic convenings.
Experience managing communications channels such as newsletters, websites, and social media.
Familiarity with communications tools such as Mailchimp, Canva, or similar platforms.
Demonstrated ability to synthesize information and communicate clearly to diverse audiences.
Experience supporting interdisciplinary research or academic programs.
Strong design sensibility and interest in creating visually engaging communications materials.
Experience supervising or coordinating student assistants or interns.
Interest in or familiarity with human and planetary health, climate and health, environmental sustainability, or global health topics.
The University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Salary: The expected pay range for this position is $39.20 to $45.56 per hour. Stanford provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, budget, internal equity, location, and market pay. Base pay is one aspect of the rewards package. The Cardinal at Work website provides information on benefits and rewards. Specifics about the rewards package may be discussed during the hiring process.
How To Apply We invite you to apply for this position by clicking on the “Apply for Job” button. The job duties listed are typical examples and may vary. The University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring accommodation should contact Stanford University Human Resources. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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