Multifamily Construction Project Manager
W3Global, Los Gatos, CA, United States
Job Summary
The Project Manager is responsible for overseeing all phases of construction projects from procurement through closeout. This role ensures projects are delivered on schedule, within budget, and in compliance with quality, safety, and contractual requirements. The Project Manager collaborates with internal teams, subcontractors, vendors, consultants, and stakeholders to ensure smooth project execution and successful delivery.
Responsibilities
Procurement
Identify and solicit qualified subcontractors and vendors for project bidding.
Coordinate bid invitations and maintain organized bid logs.
Evaluate, negotiate, and recommend subcontractors based on scope, qualifications, and pricing.
Develop and enforce detailed scopes of work.
Review Time & Material (T&M) rates and schedules of values for alignment with industry standards.
Oversee preparation and issuance of subcontracts and purchase orders.
Coordinate procurement schedules and maintain procurement tracking logs.
Assist with project estimating and budgeting activities.
Contract Management
Monitor and update project budgets and cost forecasts.
Identify, evaluate, and process change orders while maintaining accurate change order logs.
Ensure compliance with prime contract requirements and project specifications.
Coordinate project schedules with field teams and subcontractors.
Assist in preparation and review of prime contracts.
Issue contract notices to stakeholders when required.
Jobsite Execution
Direct jobsite setup and selection of general requirement vendors.
Coordinate acquisition of permits, licenses, and utility services.
Develop site logistics and phasing plans including staging areas and access points.
Coordinate with inspectors, consultants, subcontractors, and vendors for efficient workflow.
Review project drawings and specifications to identify constructability issues.
Provide solutions to technical and operational challenges during construction.
Lead coordination meetings to ensure project alignment and progress.
Project Documentation
Ensure accurate and organized maintenance of project records including:
Daily reports and photographic documentation
RFIs and submittals
Meeting minutes
As-built drawings
Inspection and correction logs
Look-ahead schedules
Review third-party inspection reports and track required corrections.
Manage permit documentation and deferred submittals.
Maintain organized document distribution systems.
Project Meetings
Lead weekly internal meetings, Owner-Architect-Contractor (OAC) meetings, and monthly progress meetings.
Coordinate meetings with utilities, local authorities, subcontractors, and vendors.
Assign action items and ensure timely follow-up on deliverables.
Safety & Compliance
Promote and maintain a safe, organized, and secure jobsite environment.
Review safety reports and ensure corrective actions are completed and documented.
Ensure compliance with OSHA and safety regulations.
Investigate and report safety incidents, violations, and risks.
Reporting
Provide weekly status reports summarizing:
Procurement progress
Schedule updates
Current risks and issues
Potential project challenges
Progress Billing
Review subcontractor invoices to ensure accuracy and compliance with contract terms.
Coordinate with accounting teams to prepare draw packages.
Ensure subcontractor compliance with insurance and documentation requirements.
Project Closeout
Develop and manage punch lists for project completion.
Coordinate collection and organization of closeout documentation.
Ensure timely completion of outstanding items.
Process warranty documentation and claims.
Team Leadership
Demonstrate leadership, professionalism, and integrity.
Foster positive working relationships with project stakeholders.
Assign tasks and ensure accountability across project teams.
Identify and communicate project risks including delays, budget concerns, subcontractor performance issues, and conflicts.
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The Project Manager is responsible for overseeing all phases of construction projects from procurement through closeout. This role ensures projects are delivered on schedule, within budget, and in compliance with quality, safety, and contractual requirements. The Project Manager collaborates with internal teams, subcontractors, vendors, consultants, and stakeholders to ensure smooth project execution and successful delivery.
Responsibilities
Procurement
Identify and solicit qualified subcontractors and vendors for project bidding.
Coordinate bid invitations and maintain organized bid logs.
Evaluate, negotiate, and recommend subcontractors based on scope, qualifications, and pricing.
Develop and enforce detailed scopes of work.
Review Time & Material (T&M) rates and schedules of values for alignment with industry standards.
Oversee preparation and issuance of subcontracts and purchase orders.
Coordinate procurement schedules and maintain procurement tracking logs.
Assist with project estimating and budgeting activities.
Contract Management
Monitor and update project budgets and cost forecasts.
Identify, evaluate, and process change orders while maintaining accurate change order logs.
Ensure compliance with prime contract requirements and project specifications.
Coordinate project schedules with field teams and subcontractors.
Assist in preparation and review of prime contracts.
Issue contract notices to stakeholders when required.
Jobsite Execution
Direct jobsite setup and selection of general requirement vendors.
Coordinate acquisition of permits, licenses, and utility services.
Develop site logistics and phasing plans including staging areas and access points.
Coordinate with inspectors, consultants, subcontractors, and vendors for efficient workflow.
Review project drawings and specifications to identify constructability issues.
Provide solutions to technical and operational challenges during construction.
Lead coordination meetings to ensure project alignment and progress.
Project Documentation
Ensure accurate and organized maintenance of project records including:
Daily reports and photographic documentation
RFIs and submittals
Meeting minutes
As-built drawings
Inspection and correction logs
Look-ahead schedules
Review third-party inspection reports and track required corrections.
Manage permit documentation and deferred submittals.
Maintain organized document distribution systems.
Project Meetings
Lead weekly internal meetings, Owner-Architect-Contractor (OAC) meetings, and monthly progress meetings.
Coordinate meetings with utilities, local authorities, subcontractors, and vendors.
Assign action items and ensure timely follow-up on deliverables.
Safety & Compliance
Promote and maintain a safe, organized, and secure jobsite environment.
Review safety reports and ensure corrective actions are completed and documented.
Ensure compliance with OSHA and safety regulations.
Investigate and report safety incidents, violations, and risks.
Reporting
Provide weekly status reports summarizing:
Procurement progress
Schedule updates
Current risks and issues
Potential project challenges
Progress Billing
Review subcontractor invoices to ensure accuracy and compliance with contract terms.
Coordinate with accounting teams to prepare draw packages.
Ensure subcontractor compliance with insurance and documentation requirements.
Project Closeout
Develop and manage punch lists for project completion.
Coordinate collection and organization of closeout documentation.
Ensure timely completion of outstanding items.
Process warranty documentation and claims.
Team Leadership
Demonstrate leadership, professionalism, and integrity.
Foster positive working relationships with project stakeholders.
Assign tasks and ensure accountability across project teams.
Identify and communicate project risks including delays, budget concerns, subcontractor performance issues, and conflicts.
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