Office Specialist - Emerson Elementary School 2026-2027
Mesa Public Schools, Arizona City, AZ, United States
Overview
Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Employment Type: Full-time (40 hours per week). Base Hourly: $17.53. Class/Calendar: A13, 10.75 months. Benefits include sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance. Performance Pay is available annually. New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum. New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position.
Job Summary: Responsible for recording, maintaining, and disseminating accurate student and school information. Registers students, documents enrollment, and maintains daily attendance records to ensure reliable data for district, state, and federal reporting. The role also provides information and assistance to students, parents, and staff, and performs a variety of clerical and administrative duties in support of school operations and assigned personnel.
Key Responsibilities
Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and/or direction regarding school/district programs
Process documents and materials to register and assign new students and withdraw students
Add/delete and maintain all student-related data in the district Student Information System (SIS); maintain required district, state, and federal paper documentation
Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements
Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines (ex: MTSS team, McKinney Vento, Teacher)
Receive and direct U.S. and district mail, packages, and district-approved community correspondence to the appropriate staff or departments
Serve as back-up to the school secretary for the district’s employee timekeeping system
Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
Send out messages and announcements to parents and guardians using the district’s notification system
Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
Confer with students and parents/guardians regarding attendance and tardiness
Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
Assist visitors with check-in procedures through the district’s digital visitor management system
Maintain records of students out of class for authorized school activities and keep daily check-in and check-out logs for all students entering or leaving campus
Work cooperatively with school administration and health office staff regarding students who are absent due to long-term medical issues, students sent home sick, or students requiring discipline entry
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc.) for assigned personnel, including assisting with parent tours
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assist with printing student badges using the district’s digital student ID system
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum one year clerical experience
Communicate effectively (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Preferred Qualifications
Experience with district based student database Synergy
Experience in attendance record keeping preferred; knowledge of school policies helpful
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Ability to perform data-entry tasks efficiently and with minimal errors
Computer proficiency to include use of basic software applications
Ability to operate general office equipment
Ability to utilize district communication platforms; operate scanner and interpret results
Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to manage multiple tasks and priorities in a fast-paced environment
Work Environment & Physical Requirements
Indoors, in a standard office within a elementary school
Fast paced, especially during student arrivals, departures, and school events
Frequent contact with students, parents, teachers, and administrators
Daily use of computers, office software, fax machines, copiers, and phones
Mostly seated while working at a desk, but may stand or walk around the office or school
Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Employment Type: Full-time (40 hours per week). Base Hourly: $17.53. Class/Calendar: A13, 10.75 months. Benefits include sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance. Performance Pay is available annually. New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum. New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position.
Job Summary: Responsible for recording, maintaining, and disseminating accurate student and school information. Registers students, documents enrollment, and maintains daily attendance records to ensure reliable data for district, state, and federal reporting. The role also provides information and assistance to students, parents, and staff, and performs a variety of clerical and administrative duties in support of school operations and assigned personnel.
Key Responsibilities
Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and/or direction regarding school/district programs
Process documents and materials to register and assign new students and withdraw students
Add/delete and maintain all student-related data in the district Student Information System (SIS); maintain required district, state, and federal paper documentation
Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements
Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines (ex: MTSS team, McKinney Vento, Teacher)
Receive and direct U.S. and district mail, packages, and district-approved community correspondence to the appropriate staff or departments
Serve as back-up to the school secretary for the district’s employee timekeeping system
Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
Send out messages and announcements to parents and guardians using the district’s notification system
Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
Confer with students and parents/guardians regarding attendance and tardiness
Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
Assist visitors with check-in procedures through the district’s digital visitor management system
Maintain records of students out of class for authorized school activities and keep daily check-in and check-out logs for all students entering or leaving campus
Work cooperatively with school administration and health office staff regarding students who are absent due to long-term medical issues, students sent home sick, or students requiring discipline entry
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc.) for assigned personnel, including assisting with parent tours
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assist with printing student badges using the district’s digital student ID system
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum one year clerical experience
Communicate effectively (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Preferred Qualifications
Experience with district based student database Synergy
Experience in attendance record keeping preferred; knowledge of school policies helpful
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Ability to perform data-entry tasks efficiently and with minimal errors
Computer proficiency to include use of basic software applications
Ability to operate general office equipment
Ability to utilize district communication platforms; operate scanner and interpret results
Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
Ability to manage multiple tasks and priorities in a fast-paced environment
Work Environment & Physical Requirements
Indoors, in a standard office within a elementary school
Fast paced, especially during student arrivals, departures, and school events
Frequent contact with students, parents, teachers, and administrators
Daily use of computers, office software, fax machines, copiers, and phones
Mostly seated while working at a desk, but may stand or walk around the office or school
Occasionally lift and carry office supplies or small packages (typically up to 25 pounds)
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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