Accounting Assistant
Progress Rail, A Caterpillar Company, Albertville, AL, United States
Overview
Job Purpose:
Responsible for data entry of Accounts Payable invoices. Work involves accuracy, ability to work within limits of general policies and practices with guidance received from Supervisor/Manager.
Req ID:
11847BR
City:
Albertville
State:
Alabama
Key Job Elements
Upload and process Accounts Payable invoices accurately and efficiently.
Optimize invoice automation and manage exception queues to ensure smooth operations.
Conduct thorough research on problematic invoices, perform root cause analysis, and implement solutions to ensure timely payments.
Support the Accounts Payable Supervisor in achieving departmental and corporate objectives.
Adhere to established accounting policies and procedures.
Participate in special projects and perform additional duties as assigned.
Receive, verify, and process invoices for payment, ensuring alignment with purchase orders and receipts to prevent duplicate or unauthorized payments.
Maintain accurate records of all transactions, including invoices, payment confirmations, and vendor communications, ensuring compliance with internal policies and external regulations.
Communicate effectively with vendors regarding payment inquiries, discrepancies, and other issues to maintain strong relationships and transparency.
Collaborate with accounting team members and report to the Accounts Payable Supervisor or Manager.
Education / Training
Associate degree or higher preferred.
Minimum of 2 years of intermediate Accounts Payable experience preferred.
Qualifications And Experience
Action-oriented, solution-driven, and able to thrive in a fast-paced environment.
Proficient in 10-key calculator and Microsoft Office Suite (Excel, Word).
Experience with Infor LN, SAP, Medius, Coupa, or similar payables systems is a plus.
Strong interpersonal, communication, and team-building skills.
Excellent problem-solving and multi-tasking abilities.
Highly organized with the ability to maintain accurate records across multiple systems.
Ability to work independently and collaboratively in a high-volume environment with a focus on accuracy and timeliness.
Strong organizational skills and attention to detail for accurate invoice processing and record maintenance.
Basic understanding of bookkeeping and accounting principles.
Familiarity with accounting software and automation tools.
Excellent verbal and written communication skills for vendor and team interactions.
Essential And Physical Activities Functions
Strength – Must be able to lift 40 lbs.
Motion – The position is primarily in an office setting requiring sitting at the desk the majority of the day.
Vision/Hearing Requirements – May spend long periods of time in front of computer screen.
Work Environment – Will spend the majority of time in office environment, although exposed occasionally to plant facilities requiring exposure to hot and cold environments along with noise exposure.
Emotional Demands – Must have good communications skills.
Safety – Not a safety sensitive position but does require the use of PPE when in a production environment.
Benefits
Competitive Salary
401(k) plan with up to 6% company match (no waiting period with immediate vesting)
Medical/Dental/Vision/Life/Disability Insurance
Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
Flexible Spending Accounts
Paid Vacation
Paid Holidays
Paid Time-Off (PTO)
Employee Assistance Plan
Education Assistance Program
Employee Recognition Programs
Site specific Production and Incentive Plans
Site specific Step and Skill Level Wage Adjustment Plans
Site Specific Relocation and Sign-on Bonus Programs
Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.
Subject to position, eligibility, and plan guidelines. EEO Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
Job Category:
Finance/Accounting
PRS Facility Location:
Albertville, AL (PRSC Corp HQ) - 001
#J-18808-Ljbffr
Job Purpose:
Responsible for data entry of Accounts Payable invoices. Work involves accuracy, ability to work within limits of general policies and practices with guidance received from Supervisor/Manager.
Req ID:
11847BR
City:
Albertville
State:
Alabama
Key Job Elements
Upload and process Accounts Payable invoices accurately and efficiently.
Optimize invoice automation and manage exception queues to ensure smooth operations.
Conduct thorough research on problematic invoices, perform root cause analysis, and implement solutions to ensure timely payments.
Support the Accounts Payable Supervisor in achieving departmental and corporate objectives.
Adhere to established accounting policies and procedures.
Participate in special projects and perform additional duties as assigned.
Receive, verify, and process invoices for payment, ensuring alignment with purchase orders and receipts to prevent duplicate or unauthorized payments.
Maintain accurate records of all transactions, including invoices, payment confirmations, and vendor communications, ensuring compliance with internal policies and external regulations.
Communicate effectively with vendors regarding payment inquiries, discrepancies, and other issues to maintain strong relationships and transparency.
Collaborate with accounting team members and report to the Accounts Payable Supervisor or Manager.
Education / Training
Associate degree or higher preferred.
Minimum of 2 years of intermediate Accounts Payable experience preferred.
Qualifications And Experience
Action-oriented, solution-driven, and able to thrive in a fast-paced environment.
Proficient in 10-key calculator and Microsoft Office Suite (Excel, Word).
Experience with Infor LN, SAP, Medius, Coupa, or similar payables systems is a plus.
Strong interpersonal, communication, and team-building skills.
Excellent problem-solving and multi-tasking abilities.
Highly organized with the ability to maintain accurate records across multiple systems.
Ability to work independently and collaboratively in a high-volume environment with a focus on accuracy and timeliness.
Strong organizational skills and attention to detail for accurate invoice processing and record maintenance.
Basic understanding of bookkeeping and accounting principles.
Familiarity with accounting software and automation tools.
Excellent verbal and written communication skills for vendor and team interactions.
Essential And Physical Activities Functions
Strength – Must be able to lift 40 lbs.
Motion – The position is primarily in an office setting requiring sitting at the desk the majority of the day.
Vision/Hearing Requirements – May spend long periods of time in front of computer screen.
Work Environment – Will spend the majority of time in office environment, although exposed occasionally to plant facilities requiring exposure to hot and cold environments along with noise exposure.
Emotional Demands – Must have good communications skills.
Safety – Not a safety sensitive position but does require the use of PPE when in a production environment.
Benefits
Competitive Salary
401(k) plan with up to 6% company match (no waiting period with immediate vesting)
Medical/Dental/Vision/Life/Disability Insurance
Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
Flexible Spending Accounts
Paid Vacation
Paid Holidays
Paid Time-Off (PTO)
Employee Assistance Plan
Education Assistance Program
Employee Recognition Programs
Site specific Production and Incentive Plans
Site specific Step and Skill Level Wage Adjustment Plans
Site Specific Relocation and Sign-on Bonus Programs
Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.
Subject to position, eligibility, and plan guidelines. EEO Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
Job Category:
Finance/Accounting
PRS Facility Location:
Albertville, AL (PRSC Corp HQ) - 001
#J-18808-Ljbffr