Executive Administrative Assistant
TD, New York, NY, United States
Work Location
New York, New York, États-Unis d'Amérique
Hours
40
Line Of Business
Administration
Pay Detail
80,000 - 100,000 USD
Job Overview
At TD Securities (TDS), everything we do is driven by our passion to provide legendary customer experience. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to an executive within TDS.
Job Details
If you are a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team as a seasoned Executive Administrative Assistant, providing dedicated support for a Global Compliance executive at TDS.
Responsibilities
Provide top level clerical or specialized executive administrative support.
Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
Coordinate travel for executive, including supporting travel delay re‑scheduling for national and international travel arrangements and rescheduling meetings with internal/external parties.
Process expenses for teams ensuring timely completion.
Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders).
Assist in coordinating in‑office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology set‑up, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
Provide executive administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents.
Maintain confidentiality by accessing the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
Apply appropriate due diligence ensuring accuracy in completing ad‑hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
Cultivate Our Culture Of Care
Provide executive support while ensuring quality service and professionalism at every interaction.
Participate fully as a member of the team and contribute to a positive work environment.
Requirements
High school diploma with 5+ years of relevant experience.
Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.).
Ability to work independently with flexibility to coordinate processes and information across related teams.
Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
Can perform efficiently in a multi‑task environment and ensure deadlines are met.
Can efficiently interpret TD policies and help executive apply these standards in a fast‑changing environment.
Experience coordinating travel arrangements and comfortable managing frequent changes.
Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
Strong judgment skills to support initiatives and apply discretion when working with confidential information.
Work with complete autonomy alongside leader.
Physical Requirements
Domestic Travel – Occasional
International Travel – Never
Performing sedentary work – Continuous
Performing multiple tasks – Continuous
Operating standard office equipment – Continuous
Responding quickly to sounds – Occasional
Sitting – Continuous
Standing – Occasional
Walking – Occasional
Moving safely in confined spaces – Occasional
Lifting/Carrying (under 25 lbs.) – Occasional
Lifting/Carrying (over 25 lbs.) – Never
Squatting – Occasional
Bending – Occasional
Kneeling – Never
Crawling – Never
Climbing – Never
Reaching overhead – Never
Reaching forward – Occasional
Pushing – Never
Pulling – Never
Twisting – Never
Concentrating for long periods of time – Continuous
Applying common sense to deal with problems involving standardized situations – Continuous
Reading, writing and comprehending instructions – Continuous
Adding, subtracting, multiplying and dividing – Continuous
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com and include your full name, best way to reach you, and the accommodation needed.
#J-18808-Ljbffr
New York, New York, États-Unis d'Amérique
Hours
40
Line Of Business
Administration
Pay Detail
80,000 - 100,000 USD
Job Overview
At TD Securities (TDS), everything we do is driven by our passion to provide legendary customer experience. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to an executive within TDS.
Job Details
If you are a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team as a seasoned Executive Administrative Assistant, providing dedicated support for a Global Compliance executive at TDS.
Responsibilities
Provide top level clerical or specialized executive administrative support.
Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
Coordinate travel for executive, including supporting travel delay re‑scheduling for national and international travel arrangements and rescheduling meetings with internal/external parties.
Process expenses for teams ensuring timely completion.
Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders).
Assist in coordinating in‑office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology set‑up, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
Provide executive administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents.
Maintain confidentiality by accessing the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
Apply appropriate due diligence ensuring accuracy in completing ad‑hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files).
Cultivate Our Culture Of Care
Provide executive support while ensuring quality service and professionalism at every interaction.
Participate fully as a member of the team and contribute to a positive work environment.
Requirements
High school diploma with 5+ years of relevant experience.
Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.).
Ability to work independently with flexibility to coordinate processes and information across related teams.
Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
Can perform efficiently in a multi‑task environment and ensure deadlines are met.
Can efficiently interpret TD policies and help executive apply these standards in a fast‑changing environment.
Experience coordinating travel arrangements and comfortable managing frequent changes.
Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
Strong judgment skills to support initiatives and apply discretion when working with confidential information.
Work with complete autonomy alongside leader.
Physical Requirements
Domestic Travel – Occasional
International Travel – Never
Performing sedentary work – Continuous
Performing multiple tasks – Continuous
Operating standard office equipment – Continuous
Responding quickly to sounds – Occasional
Sitting – Continuous
Standing – Occasional
Walking – Occasional
Moving safely in confined spaces – Occasional
Lifting/Carrying (under 25 lbs.) – Occasional
Lifting/Carrying (over 25 lbs.) – Never
Squatting – Occasional
Bending – Occasional
Kneeling – Never
Crawling – Never
Climbing – Never
Reaching overhead – Never
Reaching forward – Occasional
Pushing – Never
Pulling – Never
Twisting – Never
Concentrating for long periods of time – Continuous
Applying common sense to deal with problems involving standardized situations – Continuous
Reading, writing and comprehending instructions – Continuous
Adding, subtracting, multiplying and dividing – Continuous
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com and include your full name, best way to reach you, and the accommodation needed.
#J-18808-Ljbffr