Executive Assistant I(US)
TD, Mount Laurel, NJ, United States
Work Location
Mount Laurel, New Jersey, États-Unis d'Amérique
Hours
40 hours per week
Pay Details
32.69 - 49.04 USD
Line Of Business
Administration
Job Description Summary
The Executive Administrative Assistant I provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division. The role involves complex and technical activities requiring considerable discretion and independent judgment, coordination with internal and external stakeholders, and handling highly confidential materials.
Key Responsibilities
Schedules appointments and coordinates arrangements for meetings, conferences and travel.
Answers telephone, screens calls, takes messages and receives visitors.
Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information.
Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities.
Establishes and maintains highly confidential files and records.
Researches information and prepares data and special reports, providing analysis and summarizing data; conducts special projects as assigned.
Compiles and formats reporting for Board of Directors and subcommittees; prepares and distributes Board and subcommittee meeting minutes and records.
Acts with authority on administrative functions in the absence of supervisor; provides divisional and departmental administrative coordination; may supervise various offices' administrative and support personnel, assigning, prioritizing and monitoring work.
Communicates and coordinates with internal departments, outside organizations and customers to resolve issues and concerns and to relieve executive of administrative details.
Uses tact, discretion and judgment in all communications.
Organizes work flow through supervisor's office; coordinates with other division and department administrative staff.
Maintains procedures and other manuals as needed.
May provide administrative support to other departments, functions and areas as necessary.
Coordinates facilities issues.
Education & Experience
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below.
2+ Years of related experience.
Exceptional clerical and administrative skills.
Knowledge of division organization, terminology, and operations.
Ability to work independently.
Strong organizational skills, with ability to keep others focused, on task and efficient.
Excellent communication skills, both written and verbal.
PC skills, including proficiency with spreadsheets, reporting tools and presentation software.
Physical Requirements
Never: 0%; Occasional: 1‑33%; Frequent: 34‑66%; Continuous: 67‑100%.
Domestic Travel – Occasional
International Travel – Never
Performing sedentary work – Continuous
Performing multiple tasks – Continuous
Operating standard office equipment – Continuous
Responding quickly to sounds – Occasional
Sitting – Continuous
Standing – Occasional
Walking – Occasional
Moving safely in confined spaces – Occasional
Lifting/Carrying (under 25 lbs.) – Occasional
Lifting/Carrying (over 25 lbs.) – Never
Squatting – Occasional
Bending – Occasional
Kneeling – Never
Crawling – Never
Climbing – Never
Reaching overhead – Never
Reaching forward – Occasional
Pushing – Never
Pulling – Never
Twisting – Never
Concentrating for long periods of time – Continuous
Applying common sense to deal with problems involving standardized situations – Continuous
Reading, writing and comprehending instructions – Continuous
Adding, subtracting, multiplying and dividing – Continuous
Equal Opportunity & Accommodation
TD Bank is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.
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Mount Laurel, New Jersey, États-Unis d'Amérique
Hours
40 hours per week
Pay Details
32.69 - 49.04 USD
Line Of Business
Administration
Job Description Summary
The Executive Administrative Assistant I provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division. The role involves complex and technical activities requiring considerable discretion and independent judgment, coordination with internal and external stakeholders, and handling highly confidential materials.
Key Responsibilities
Schedules appointments and coordinates arrangements for meetings, conferences and travel.
Answers telephone, screens calls, takes messages and receives visitors.
Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information.
Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities.
Establishes and maintains highly confidential files and records.
Researches information and prepares data and special reports, providing analysis and summarizing data; conducts special projects as assigned.
Compiles and formats reporting for Board of Directors and subcommittees; prepares and distributes Board and subcommittee meeting minutes and records.
Acts with authority on administrative functions in the absence of supervisor; provides divisional and departmental administrative coordination; may supervise various offices' administrative and support personnel, assigning, prioritizing and monitoring work.
Communicates and coordinates with internal departments, outside organizations and customers to resolve issues and concerns and to relieve executive of administrative details.
Uses tact, discretion and judgment in all communications.
Organizes work flow through supervisor's office; coordinates with other division and department administrative staff.
Maintains procedures and other manuals as needed.
May provide administrative support to other departments, functions and areas as necessary.
Coordinates facilities issues.
Education & Experience
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below.
2+ Years of related experience.
Exceptional clerical and administrative skills.
Knowledge of division organization, terminology, and operations.
Ability to work independently.
Strong organizational skills, with ability to keep others focused, on task and efficient.
Excellent communication skills, both written and verbal.
PC skills, including proficiency with spreadsheets, reporting tools and presentation software.
Physical Requirements
Never: 0%; Occasional: 1‑33%; Frequent: 34‑66%; Continuous: 67‑100%.
Domestic Travel – Occasional
International Travel – Never
Performing sedentary work – Continuous
Performing multiple tasks – Continuous
Operating standard office equipment – Continuous
Responding quickly to sounds – Occasional
Sitting – Continuous
Standing – Occasional
Walking – Occasional
Moving safely in confined spaces – Occasional
Lifting/Carrying (under 25 lbs.) – Occasional
Lifting/Carrying (over 25 lbs.) – Never
Squatting – Occasional
Bending – Occasional
Kneeling – Never
Crawling – Never
Climbing – Never
Reaching overhead – Never
Reaching forward – Occasional
Pushing – Never
Pulling – Never
Twisting – Never
Concentrating for long periods of time – Continuous
Applying common sense to deal with problems involving standardized situations – Continuous
Reading, writing and comprehending instructions – Continuous
Adding, subtracting, multiplying and dividing – Continuous
Equal Opportunity & Accommodation
TD Bank is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.
#J-18808-Ljbffr