Part-Time Office Assistant
Extra Space Storage, Salt Lake City, UT, United States
Job Summary
The Office assistant provides administrative and front-desk support in a corporate office environment. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.
Duties & Responsibilities
Answer incoming calls and voicemails and route them to appropriate personnel
Greet onsite interviewees, vendors, and visitors, and monitor access
Receive, coordinate, and distribute incoming and outgoing mail, packages, and deliveries
Maintain reception areas, conference rooms, kitchens, copy areas, and other shared spaces to ensure cleanliness, organization, supplies, and readiness
Perform beverage station setup, cleaning, stocking, and routine upkeep
Provide onsite support for meetings and events, including scheduling, catering coordination, set up, and takedown
Schedule and coordinate shared spaces and company vehicle reservations
Provide administrative support to departments and leadership, including scheduling and coordination tasks
Reference shared office procedures, guides, and information
Assist with the coordination of meetings, office initiatives, and onboarding logistics
Respond to immediate, onsite office needs in collaboration with the Office Manager and internal teams
Qualifications
One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience
Prior experience in a corporate or professional office environment
Ability to work reliably onsite during assigned part-time hours
Competencies
Ability to operate a PBX, VoIP, or multi-line telephone system
Strong organizational skills and attention to detail
Calm, friendly, professional, and service-oriented demeanor in all situations
Proficiency in Microsoft Office (Word, Outlook, Teams) or comparable software
Ability to manage multiple tasks in a fast-paced, onsite environment
Strong verbal and written communication skills
High reliability and proactive problem-solving skills
Work Environment & Physical Requirements
Performs light activity work in an office environment with occasional light lifting (10 -20 pounds) or walking required. Close visual acuity is required to perform work at a computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping, and feeling.
Disclaimer
The job description outlines the general nature and scope of work employees perform in this role. It's not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. The company reserves the right to modify, revise, or update the job description to meet business needs.
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The Office assistant provides administrative and front-desk support in a corporate office environment. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.
Duties & Responsibilities
Answer incoming calls and voicemails and route them to appropriate personnel
Greet onsite interviewees, vendors, and visitors, and monitor access
Receive, coordinate, and distribute incoming and outgoing mail, packages, and deliveries
Maintain reception areas, conference rooms, kitchens, copy areas, and other shared spaces to ensure cleanliness, organization, supplies, and readiness
Perform beverage station setup, cleaning, stocking, and routine upkeep
Provide onsite support for meetings and events, including scheduling, catering coordination, set up, and takedown
Schedule and coordinate shared spaces and company vehicle reservations
Provide administrative support to departments and leadership, including scheduling and coordination tasks
Reference shared office procedures, guides, and information
Assist with the coordination of meetings, office initiatives, and onboarding logistics
Respond to immediate, onsite office needs in collaboration with the Office Manager and internal teams
Qualifications
One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience
Prior experience in a corporate or professional office environment
Ability to work reliably onsite during assigned part-time hours
Competencies
Ability to operate a PBX, VoIP, or multi-line telephone system
Strong organizational skills and attention to detail
Calm, friendly, professional, and service-oriented demeanor in all situations
Proficiency in Microsoft Office (Word, Outlook, Teams) or comparable software
Ability to manage multiple tasks in a fast-paced, onsite environment
Strong verbal and written communication skills
High reliability and proactive problem-solving skills
Work Environment & Physical Requirements
Performs light activity work in an office environment with occasional light lifting (10 -20 pounds) or walking required. Close visual acuity is required to perform work at a computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping, and feeling.
Disclaimer
The job description outlines the general nature and scope of work employees perform in this role. It's not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. The company reserves the right to modify, revise, or update the job description to meet business needs.
#J-18808-Ljbffr