Seasonal Administrative Assistant (Part-Time)
The Aha! Connection, Peachtree Corners, GA, United States
Seasonal Administrative Assistant (Part-Time)
Role Overview. This is a seasonal position with the potential to transition into a permanent part time role based on performance and business needs. We are seeking a reliable and detail‑oriented Administrative Assistant to support our Luxury Motorcoach Logistics team. This part‑time role plays a key part in ensuring smooth day‑to‑day fleet operations by assisting with scheduling, documentation, travel coordination, inventory management, and event preparation. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities while providing excellent administrative support.
Key Responsibilities
Support coordination of coach pick‑ups, drop‑offs, cleaning, and stocking
Assist with event preparation
Purchase and manage rental insurance, including post‑trip deactivation
Update trip itineraries and project management tools as information becomes available
Assist with booking flights and hotel accommodations for contractors
Support ordering and inventory management of contractor apparel
Assist with managing coach registration documentation
Coordinate special requested items with the Motorcoach Experience Team
Track and inventory special requested items
Assist with receiving deliveries and stocking coaches for charter trips
Support occasional packing and shipping needs
Qualifications
Previous administrative or office support experience
Strong organizational skills with the ability to multitask and prioritize
Excellent communication and interpersonal skills
Proficiency in Microsoft Office; CRM experience (HubSpot preferred)
Ability to work independently and manage time effectively
Familiarity with travel documentation and insurance processes is a plus
Must be able to lift and carry up to 25 pounds as needed, with or without reasonable accommodation
Pay Range: $20-$24/hour based on experience. Hours: Up to 25 hours per week. Schedule: Monday‑Friday; ideally schedule is three days per week with flexibility based on availability. Location: Peachtree Corners, GA.
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Role Overview. This is a seasonal position with the potential to transition into a permanent part time role based on performance and business needs. We are seeking a reliable and detail‑oriented Administrative Assistant to support our Luxury Motorcoach Logistics team. This part‑time role plays a key part in ensuring smooth day‑to‑day fleet operations by assisting with scheduling, documentation, travel coordination, inventory management, and event preparation. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities while providing excellent administrative support.
Key Responsibilities
Support coordination of coach pick‑ups, drop‑offs, cleaning, and stocking
Assist with event preparation
Purchase and manage rental insurance, including post‑trip deactivation
Update trip itineraries and project management tools as information becomes available
Assist with booking flights and hotel accommodations for contractors
Support ordering and inventory management of contractor apparel
Assist with managing coach registration documentation
Coordinate special requested items with the Motorcoach Experience Team
Track and inventory special requested items
Assist with receiving deliveries and stocking coaches for charter trips
Support occasional packing and shipping needs
Qualifications
Previous administrative or office support experience
Strong organizational skills with the ability to multitask and prioritize
Excellent communication and interpersonal skills
Proficiency in Microsoft Office; CRM experience (HubSpot preferred)
Ability to work independently and manage time effectively
Familiarity with travel documentation and insurance processes is a plus
Must be able to lift and carry up to 25 pounds as needed, with or without reasonable accommodation
Pay Range: $20-$24/hour based on experience. Hours: Up to 25 hours per week. Schedule: Monday‑Friday; ideally schedule is three days per week with flexibility based on availability. Location: Peachtree Corners, GA.
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