Human Resources Administrative Assistant
Zion Elementary School District 6, Zion, IL, United States
Job Summary
Assist with the day-to-day operations of the Zion ESD6 employee records. The Human Resources Assistant will handle the daily clerical duties of the HR department. They will also support the HR team with onboarding new and returning staff, and provide support to all employees.
Essential Job Skills
Responsible for maintaining District 6 records in a complete and orderly manner
Creating and maintaining a records management system
Performing data entry tasks as assigned
Updating existing records
Maintaining district employee and department records
Retrieving information from the filing system when requested
Maintaining up-to-date logs, including information about file changes or who has access
Scanning and uploading files to create digital copies of physical records
Processing and file copies of incoming and outgoing physical correspondence
Conducting routine verification to ensure integrity of the filing system
Performs clerical duties such as organizing files and retrieving an entity's paperwork, both physically and electronically
Process HR documents such as new hire documents; ensure timely completion of I-9 documents
Process department requisitions for payment
Conduct HR new hire onboarding
Schedule and conduct fingerprinting for new employees and volunteers/chaperones
Process employment verifications
Assist in the preparation for state audits
Update and make badges
Perform other duties and responsibilities as assigned by supervisor
Minimum Qualifications
Proven experience as an HR Administrative Assistant, staff assistant or relevant human resources/administrative position
Proficient PC literacy (MS Office in particular)
Hands-on experience with an HRIS
Ability to quickly adapt to new computer applications
Ability to maintain confidentiality
Excellent organizational skills
Strong communication skills
Strong task management skills
High School Diploma or Equivalent
3+ Years of Customer Service Experience
Has some knowledge of applicable federal and state labor laws
Possesses proficient project management skills in addition to excellent verbal and written communication skills
Demonstrates working knowledge of Excel
Demonstrates ability to handle multiple priorities in a highly transactional, fast paced environment
Has excellent integrity and demonstrates good moral character and initiative
Has proven ability to communicate and work with people in a teamwork environment
Knowledge is required to perform basic math, including calculations using percentages
Must be flexible and able to change priorities or projects on a frequent basis
Ability to meet deadlines and work independently and make independent decisions when necessary
Ability to work with a diversity of individual and/or groups
Bilingual in English and Spanish preferred
Terms of Employment
Salary to be established annually by the Board of Education: $47,000 to $57,000, commensurate with experience
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Assist with the day-to-day operations of the Zion ESD6 employee records. The Human Resources Assistant will handle the daily clerical duties of the HR department. They will also support the HR team with onboarding new and returning staff, and provide support to all employees.
Essential Job Skills
Responsible for maintaining District 6 records in a complete and orderly manner
Creating and maintaining a records management system
Performing data entry tasks as assigned
Updating existing records
Maintaining district employee and department records
Retrieving information from the filing system when requested
Maintaining up-to-date logs, including information about file changes or who has access
Scanning and uploading files to create digital copies of physical records
Processing and file copies of incoming and outgoing physical correspondence
Conducting routine verification to ensure integrity of the filing system
Performs clerical duties such as organizing files and retrieving an entity's paperwork, both physically and electronically
Process HR documents such as new hire documents; ensure timely completion of I-9 documents
Process department requisitions for payment
Conduct HR new hire onboarding
Schedule and conduct fingerprinting for new employees and volunteers/chaperones
Process employment verifications
Assist in the preparation for state audits
Update and make badges
Perform other duties and responsibilities as assigned by supervisor
Minimum Qualifications
Proven experience as an HR Administrative Assistant, staff assistant or relevant human resources/administrative position
Proficient PC literacy (MS Office in particular)
Hands-on experience with an HRIS
Ability to quickly adapt to new computer applications
Ability to maintain confidentiality
Excellent organizational skills
Strong communication skills
Strong task management skills
High School Diploma or Equivalent
3+ Years of Customer Service Experience
Has some knowledge of applicable federal and state labor laws
Possesses proficient project management skills in addition to excellent verbal and written communication skills
Demonstrates working knowledge of Excel
Demonstrates ability to handle multiple priorities in a highly transactional, fast paced environment
Has excellent integrity and demonstrates good moral character and initiative
Has proven ability to communicate and work with people in a teamwork environment
Knowledge is required to perform basic math, including calculations using percentages
Must be flexible and able to change priorities or projects on a frequent basis
Ability to meet deadlines and work independently and make independent decisions when necessary
Ability to work with a diversity of individual and/or groups
Bilingual in English and Spanish preferred
Terms of Employment
Salary to be established annually by the Board of Education: $47,000 to $57,000, commensurate with experience
#J-18808-Ljbffr