Document Coordinator
Precision Castparts, Hartford, NY, United States
Summary
The Records Coordinator is responsible for the organization, maintenance, and control of company records and documentation. This role ensures that all records are accurate, secure, and compliant with applicable legal, regulatory, and internal requirements. The Coordinator collaborates with internal departments to support efficient record‑keeping practices and continuous improvement across the organization.
Essential Functions
Manage the preparation, distribution, filing, purging, and ongoing maintenance of Lektriever files.
Administer and maintain controlled documents with JKT DOC9000, including creating, updating, and archiving records in accordance with established procedures.
Ensure records are stored securely and remain easily accessible to authorized personnel.
Maintain reliable backup storage through the Records Information Center (Iron Mountain).
Additional Responsibilities
Coordinate retrieval of records for internal audits, external audits, and regulatory reviews through the Records Information Center.
Process specifications, Technical Reports, and other documentation as required.
Perform general record‑keeping, order supplies, and other administrative tasks as assigned by management.
Support departmental initiatives related to document control and process improvement.
Qualifications
Education and Experience
Associate’s Degree required (Liberal Arts or Business preferred), or an equivalent combination of education and experience.
Up to two years of administrative experience demonstrating strong prioritization, multitasking, and independence.
Proficiency in Microsoft Word, Excel, and PowerPoint is required; advanced skill in MS Word is essential.
Ability to demonstrate required core competencies within three months of hire.
Special Skills
Advanced proficiency in MS Word.
Strong organizational skills and exceptional attention to detail.
Effective communication and ability to interact professionally with employees at all levels.
Dependable attendance and ability to manage workload in a high‑pressure environment.
Competencies
Organization
Attention to Detail
Technical Knowledge
Strategic Thinking
Engagement
Communication Skills
Additional Notes
The Company retains the right to change or assign other duties to this position.
Physical Dimensions
Frequently moves about the production facilities. Must be able to detect unsafe conditions from long distances. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands –
Frequently requires the employee to work both inside and outside in heat/cold, wet/humid and dry/arid conditions. Requires personal protective equipment to prevent exposure to hazardous materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits
The range of pay for this role is $25.00 to $30.00 per hour. Employees are eligible to participate in the company’s Quarterly Cash Bonus Plan and in the company’s 401(k) plan. Paid time off includes 120 hours of PTO and 10 paid holidays each year. Employees and their families are eligible for medical, dental, vision and basic life insurance.
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The Records Coordinator is responsible for the organization, maintenance, and control of company records and documentation. This role ensures that all records are accurate, secure, and compliant with applicable legal, regulatory, and internal requirements. The Coordinator collaborates with internal departments to support efficient record‑keeping practices and continuous improvement across the organization.
Essential Functions
Manage the preparation, distribution, filing, purging, and ongoing maintenance of Lektriever files.
Administer and maintain controlled documents with JKT DOC9000, including creating, updating, and archiving records in accordance with established procedures.
Ensure records are stored securely and remain easily accessible to authorized personnel.
Maintain reliable backup storage through the Records Information Center (Iron Mountain).
Additional Responsibilities
Coordinate retrieval of records for internal audits, external audits, and regulatory reviews through the Records Information Center.
Process specifications, Technical Reports, and other documentation as required.
Perform general record‑keeping, order supplies, and other administrative tasks as assigned by management.
Support departmental initiatives related to document control and process improvement.
Qualifications
Education and Experience
Associate’s Degree required (Liberal Arts or Business preferred), or an equivalent combination of education and experience.
Up to two years of administrative experience demonstrating strong prioritization, multitasking, and independence.
Proficiency in Microsoft Word, Excel, and PowerPoint is required; advanced skill in MS Word is essential.
Ability to demonstrate required core competencies within three months of hire.
Special Skills
Advanced proficiency in MS Word.
Strong organizational skills and exceptional attention to detail.
Effective communication and ability to interact professionally with employees at all levels.
Dependable attendance and ability to manage workload in a high‑pressure environment.
Competencies
Organization
Attention to Detail
Technical Knowledge
Strategic Thinking
Engagement
Communication Skills
Additional Notes
The Company retains the right to change or assign other duties to this position.
Physical Dimensions
Frequently moves about the production facilities. Must be able to detect unsafe conditions from long distances. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands –
Frequently requires the employee to work both inside and outside in heat/cold, wet/humid and dry/arid conditions. Requires personal protective equipment to prevent exposure to hazardous materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits
The range of pay for this role is $25.00 to $30.00 per hour. Employees are eligible to participate in the company’s Quarterly Cash Bonus Plan and in the company’s 401(k) plan. Paid time off includes 120 hours of PTO and 10 paid holidays each year. Employees and their families are eligible for medical, dental, vision and basic life insurance.
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