Receiving Coordinator
Palmer Holland, Westlake, OH, United States
Position Summary
Responsible for executing daily receiving and inventory transactions including processing inbound deliveries and resolving inventory discrepancies. This role ensures the efficient flow of materials to maintain high customer service and inventory accuracy.
Essential Tasks of the Position
Collaborate cross-functionally with Purchasing, Compliance, Accounting, Logistics, and Customer Service
Enter transactions such as receipt of goods into Enterprise Resource System (ERP) within 1 business day
Monitor TrueCommerce Electronic Data Interchange (EDI) Transactions and work to resolve issues with Warehouse/Buyer within 1 business day
Assures accuracy of inbound delivery documentation, escalating deficiencies through appropriate channels
Collaborate with Third Party Logistics (3PL) parties to investigate and resolve inventory discrepancies.
Complete necessary inventory adjustments in the systems.
Initiate the processing of non-conforming material (damaged, expired material, inventory discrepancies, etc)
Collaborate with transportation partners to monitor inbound shipments, mitigate delays where possible and communicate delivery changes to the Purchasing team
Perform any other task at the request of management.
Quality
Initiate action to prevent the occurrence of any nonconformities relating to product, process, or quality system, up to and including when necessary, stopping production to correct quality problems.
Identify and record any problems relating to the product, process, and quality system.
Initiate, recommend or provide solutions through designated channels.
Verify the implementation of solutions in areas under your control.
Perform duties and tasks as prescribed in company policies, procedures, and work instructions.
Note
The outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe baseline activities. These duties will from time to time be altered to suit the needs of the company. We are a tobacco free, professional environment.
Requirements
Education:
Bachelors Degree preferred
Experience:
0-3 years’ experience in receiving.
Knowledge / Skills
Intermediate level of expertise in Microsoft Office, especially Excel
Experience with ERP systems (e.g. Sage X3) a plus
Excellent verbal and written communication abilities
Ability to maintain professional conduct that always exemplifies the corporate policies, particularly when interacting directly with internal and external customers
Ability to handle sensitive information with confidentiality and discretion
Detail oriented with strong, accurate clerical skills
Proficient at multi-tasking
Proactive problem solver to identify and mitigate inventory discrepancy root causes
Highly motivated
Competencies
Learner’s Attitude, Accountability, Conflict Resolution, Persuasive, Time Management, Flexibility, Teamwork, Customer Oriented
Physical Requirements
Satisfactory motor skills relevant to position
Ability to sit for long periods of time
Ability to lift 25 pounds
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Responsible for executing daily receiving and inventory transactions including processing inbound deliveries and resolving inventory discrepancies. This role ensures the efficient flow of materials to maintain high customer service and inventory accuracy.
Essential Tasks of the Position
Collaborate cross-functionally with Purchasing, Compliance, Accounting, Logistics, and Customer Service
Enter transactions such as receipt of goods into Enterprise Resource System (ERP) within 1 business day
Monitor TrueCommerce Electronic Data Interchange (EDI) Transactions and work to resolve issues with Warehouse/Buyer within 1 business day
Assures accuracy of inbound delivery documentation, escalating deficiencies through appropriate channels
Collaborate with Third Party Logistics (3PL) parties to investigate and resolve inventory discrepancies.
Complete necessary inventory adjustments in the systems.
Initiate the processing of non-conforming material (damaged, expired material, inventory discrepancies, etc)
Collaborate with transportation partners to monitor inbound shipments, mitigate delays where possible and communicate delivery changes to the Purchasing team
Perform any other task at the request of management.
Quality
Initiate action to prevent the occurrence of any nonconformities relating to product, process, or quality system, up to and including when necessary, stopping production to correct quality problems.
Identify and record any problems relating to the product, process, and quality system.
Initiate, recommend or provide solutions through designated channels.
Verify the implementation of solutions in areas under your control.
Perform duties and tasks as prescribed in company policies, procedures, and work instructions.
Note
The outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe baseline activities. These duties will from time to time be altered to suit the needs of the company. We are a tobacco free, professional environment.
Requirements
Education:
Bachelors Degree preferred
Experience:
0-3 years’ experience in receiving.
Knowledge / Skills
Intermediate level of expertise in Microsoft Office, especially Excel
Experience with ERP systems (e.g. Sage X3) a plus
Excellent verbal and written communication abilities
Ability to maintain professional conduct that always exemplifies the corporate policies, particularly when interacting directly with internal and external customers
Ability to handle sensitive information with confidentiality and discretion
Detail oriented with strong, accurate clerical skills
Proficient at multi-tasking
Proactive problem solver to identify and mitigate inventory discrepancy root causes
Highly motivated
Competencies
Learner’s Attitude, Accountability, Conflict Resolution, Persuasive, Time Management, Flexibility, Teamwork, Customer Oriented
Physical Requirements
Satisfactory motor skills relevant to position
Ability to sit for long periods of time
Ability to lift 25 pounds
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