Head Start Grants Management Specialist- REMOTE
ICF, Reston, VA, United States
Grants Management Specialist
ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and support Federal staff with high‑quality grants management services. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. The Grants Specialist will be a critical thinker with outstanding attention to detail and an eye toward process improvement.
Key Responsibilities
Review and take action on applications so that they may be funded 30 days prior to a grantee’s refunding date. Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date.
Prepare and track grants through review and funding process. Deliverables include completed grant review checklist, timely contact with grantees to resolve issues, negotiation sheets and FAAs prepared in Grants Solutions software, briefing meetings with program staff and with management, leading to the awarding of annual continuation grant awards, program improvement grant awards, cost‑of‑living grant awards, and one‑time funding awards to grantees.
Monitor timeliness, receipt and accuracy of grant applications, financial reporting documents and financial draw‑downs.
Correspond with grantee staff on a regular basis.
Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study; resolution of audit findings and recommendations; and resolution of community/individual complaints.
Prepare grant closeouts. Deliverables include completed closeout checklist, assurance that reports and audits have been reviewed for completeness and correctness, a closeout letter that is sent to the grantee, and a closeout award processed in the Grants Solutions software system.
Basic Qualifications
Bachelor’s Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
2+ years of progressive professional experience.
2+ years of experience related to federal discretionary grants management in a non‑profit or for‑profit financial management setting, and regulatory compliance monitoring and oversight.
1+ years of experience aggregating, analyzing, charting, graphing and reporting on data gathered from multiple sources.
1+ years of knowledge and experience with the administration of discretionary grants is required; preference for Head Start/Early Head Start Programs.
1+ years experience with Microsoft Outlook, Word, Excel and PowerPoint.
Must have a valid driver’s license and successfully pass a Motor Vehicle Records (MVR) check.
Preferred Skills/Experience
Experience with Grant Solutions.
Background and training in accounting and/or financial management, including audit resolution activities.
Professional Skills
Excellent verbal and written communication skills.
Strong analytical, problem‑solving and decision‑making capabilities.
Strong team player, able to collaborate closely with Regional Office staff and other partners.
Ability to work with all levels of internal staff and outside clients.
Superior attention to detail and the ability to meet stringent deadlines.
Ability to be flexible, multi‑task, prioritize and manage multiple activities simultaneously in a fast‑paced environment.
Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude.
Ability to build productive business relationships.
Excellent time‑management and communication skills.
Ability to exercise good judgment, discretion, tact and diplomacy.
Pay Range
Nationwide Remote Office (US99). The pay range for this position based on full‑time employment is $55,665.00 – $94,631.00.
Equal Opportunity Employer
We are an equal opportunity employer. Qualified applicants with arrest and conviction records will be considered for employment. Reasonable accommodations are available to accommodate individuals with disabilities or sincerely held religious beliefs.
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ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and support Federal staff with high‑quality grants management services. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. The Grants Specialist will be a critical thinker with outstanding attention to detail and an eye toward process improvement.
Key Responsibilities
Review and take action on applications so that they may be funded 30 days prior to a grantee’s refunding date. Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date.
Prepare and track grants through review and funding process. Deliverables include completed grant review checklist, timely contact with grantees to resolve issues, negotiation sheets and FAAs prepared in Grants Solutions software, briefing meetings with program staff and with management, leading to the awarding of annual continuation grant awards, program improvement grant awards, cost‑of‑living grant awards, and one‑time funding awards to grantees.
Monitor timeliness, receipt and accuracy of grant applications, financial reporting documents and financial draw‑downs.
Correspond with grantee staff on a regular basis.
Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study; resolution of audit findings and recommendations; and resolution of community/individual complaints.
Prepare grant closeouts. Deliverables include completed closeout checklist, assurance that reports and audits have been reviewed for completeness and correctness, a closeout letter that is sent to the grantee, and a closeout award processed in the Grants Solutions software system.
Basic Qualifications
Bachelor’s Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
2+ years of progressive professional experience.
2+ years of experience related to federal discretionary grants management in a non‑profit or for‑profit financial management setting, and regulatory compliance monitoring and oversight.
1+ years of experience aggregating, analyzing, charting, graphing and reporting on data gathered from multiple sources.
1+ years of knowledge and experience with the administration of discretionary grants is required; preference for Head Start/Early Head Start Programs.
1+ years experience with Microsoft Outlook, Word, Excel and PowerPoint.
Must have a valid driver’s license and successfully pass a Motor Vehicle Records (MVR) check.
Preferred Skills/Experience
Experience with Grant Solutions.
Background and training in accounting and/or financial management, including audit resolution activities.
Professional Skills
Excellent verbal and written communication skills.
Strong analytical, problem‑solving and decision‑making capabilities.
Strong team player, able to collaborate closely with Regional Office staff and other partners.
Ability to work with all levels of internal staff and outside clients.
Superior attention to detail and the ability to meet stringent deadlines.
Ability to be flexible, multi‑task, prioritize and manage multiple activities simultaneously in a fast‑paced environment.
Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude.
Ability to build productive business relationships.
Excellent time‑management and communication skills.
Ability to exercise good judgment, discretion, tact and diplomacy.
Pay Range
Nationwide Remote Office (US99). The pay range for this position based on full‑time employment is $55,665.00 – $94,631.00.
Equal Opportunity Employer
We are an equal opportunity employer. Qualified applicants with arrest and conviction records will be considered for employment. Reasonable accommodations are available to accommodate individuals with disabilities or sincerely held religious beliefs.
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