Entry AR Coordinator
Vaco by Highspring, Sharonville, OH, United States
Job Summary
The AR Specialist - Compliance Coordinator is responsible for ensuring all project‑related contractual requirements are met while keeping stakeholders informed on receivables status. This role supports all financial aspects of projects, including accounting, cash flow management, and collaboration with the operations team to ensure smooth project execution.
Key Responsibilities
Own and manage the overall customer and project manager experience, providing consistent, high‑quality support.
Maintain strong organizational skills and communicate clearly and effectively across teams.
Prepare and process accurate, timely monthly progress billings.
Partner closely with project teams to manage customer expectations and ensure alignment.
Oversee job compliance to support efficient monthly billing cycles and timely payment processing.
Communicate proactively with customers and project managers to resolve requirements quickly and effectively.
Track and manage receivables, ensuring accurate entry into the ERP system to support visibility into collections and billing.
Identify opportunities for process improvements and contribute to continuous improvement initiatives.
Collect lien waivers from suppliers and assist accounts receivable, accounts payable, and operations teams with compliance‑related tasks.
File required notices to establish lien rights and monitor expiration deadlines, including researching state‑specific lien laws.
Provide ongoing support to operations teams across all facilities, ensuring an excellent customer experience.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that
workplace discrimination is illegal .
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).
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The AR Specialist - Compliance Coordinator is responsible for ensuring all project‑related contractual requirements are met while keeping stakeholders informed on receivables status. This role supports all financial aspects of projects, including accounting, cash flow management, and collaboration with the operations team to ensure smooth project execution.
Key Responsibilities
Own and manage the overall customer and project manager experience, providing consistent, high‑quality support.
Maintain strong organizational skills and communicate clearly and effectively across teams.
Prepare and process accurate, timely monthly progress billings.
Partner closely with project teams to manage customer expectations and ensure alignment.
Oversee job compliance to support efficient monthly billing cycles and timely payment processing.
Communicate proactively with customers and project managers to resolve requirements quickly and effectively.
Track and manage receivables, ensuring accurate entry into the ERP system to support visibility into collections and billing.
Identify opportunities for process improvements and contribute to continuous improvement initiatives.
Collect lien waivers from suppliers and assist accounts receivable, accounts payable, and operations teams with compliance‑related tasks.
File required notices to establish lien rights and monitor expiration deadlines, including researching state‑specific lien laws.
Provide ongoing support to operations teams across all facilities, ensuring an excellent customer experience.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that
workplace discrimination is illegal .
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).
#J-18808-Ljbffr