Project Accountant
Vaco by Highspring, Wendell, NC, United States
A growing organization is seeking a Project Accountant to support project-level accounting, billing, and financial compliance. This role is responsible for monitoring project progress, preparing invoices, tracking receivables, and ensuring accurate documentation throughout the lifecycle of active projects.
The Project Accountant works closely with project managers, subcontractors, customers, and internal accounting teams to ensure timely billing, collections, and financial accuracy. This role is well-suited for a detail-oriented individual who enjoys coordinating across teams and maintaining ownership of project files from setup through closeout.
Key Responsibilities
Prepare monthly customer invoice packages for all billable projects, including required supporting documentation.
Ensure billings, sales tax reports, lien waivers, releases of claims, and other required project documentation are accurate and submitted on time.
Understand and follow compliance requirements for assigned projects.
Issue large purchase orders by entering data into the accounting system and routing for execution.
Prepare and issue subcontract agreements, routing contracts for proper execution.
Audit subcontractor billings against contract terms and research discrepancies.
Enter subcontractor invoices for processing and approval, and follow up on missing or incomplete documentation.
Prepare and track general contractor change orders, ensuring proper documentation, coding, submission, and record retention.
Serve as a point of contact for employees, vendors, and customers regarding billing, subcontracts, and change orders.
Build and maintain working relationships with project accountants and project managers.
Track outstanding receivables and perform collection outreach as needed.
Coordinate with cash receipts team members to resolve application variances.
Maintain organized billing files for all projects, including invoices, waivers, and related backup.
Provide administrative support such as preparing correspondence, reports, and forms.
Support special projects as assigned.
Provide periodic coverage for administrative or front‑desk duties as needed.
Promote teamwork and collaborate effectively with coworkers.
Qualifications
Bachelor’s degree from an accredited four‑year institution or equivalent combination of education and experience.
One to two years of accounting or project‑related experience preferred.
Strong understanding of basic accounting and billing processes.
Ability to analyze data, research discrepancies, and resolve issues independently.
Strong written and verbal communication skills.
Proficiency with accounting systems and Microsoft Excel, Word.
Ability to manage multiple priorities and meet deadlines.
Core Competencies
Strong analytical and problem‑solving skills.
High attention to detail and accuracy.
Customer‑service mindset with internal and external stakeholders.
Ability to adapt to changing priorities and project requirements.
Strong organizational and time‑management skills.
Professionalism, reliability, and integrity.
Ability to work effectively both independently and in a team environment.
Office‑based role.
Regular interaction with internal departments and external partners.
Occasional lifting up to 25 pounds.
Standard business hours with flexibility as needed.
Compensation & Benefits
Salary range is disclosed in this posting; may also be eligible for discretionary bonuses.
Medical, dental, and vision benefits.
401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries "we," "our," or "Vaco by Highspring" are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.
The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
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The Project Accountant works closely with project managers, subcontractors, customers, and internal accounting teams to ensure timely billing, collections, and financial accuracy. This role is well-suited for a detail-oriented individual who enjoys coordinating across teams and maintaining ownership of project files from setup through closeout.
Key Responsibilities
Prepare monthly customer invoice packages for all billable projects, including required supporting documentation.
Ensure billings, sales tax reports, lien waivers, releases of claims, and other required project documentation are accurate and submitted on time.
Understand and follow compliance requirements for assigned projects.
Issue large purchase orders by entering data into the accounting system and routing for execution.
Prepare and issue subcontract agreements, routing contracts for proper execution.
Audit subcontractor billings against contract terms and research discrepancies.
Enter subcontractor invoices for processing and approval, and follow up on missing or incomplete documentation.
Prepare and track general contractor change orders, ensuring proper documentation, coding, submission, and record retention.
Serve as a point of contact for employees, vendors, and customers regarding billing, subcontracts, and change orders.
Build and maintain working relationships with project accountants and project managers.
Track outstanding receivables and perform collection outreach as needed.
Coordinate with cash receipts team members to resolve application variances.
Maintain organized billing files for all projects, including invoices, waivers, and related backup.
Provide administrative support such as preparing correspondence, reports, and forms.
Support special projects as assigned.
Provide periodic coverage for administrative or front‑desk duties as needed.
Promote teamwork and collaborate effectively with coworkers.
Qualifications
Bachelor’s degree from an accredited four‑year institution or equivalent combination of education and experience.
One to two years of accounting or project‑related experience preferred.
Strong understanding of basic accounting and billing processes.
Ability to analyze data, research discrepancies, and resolve issues independently.
Strong written and verbal communication skills.
Proficiency with accounting systems and Microsoft Excel, Word.
Ability to manage multiple priorities and meet deadlines.
Core Competencies
Strong analytical and problem‑solving skills.
High attention to detail and accuracy.
Customer‑service mindset with internal and external stakeholders.
Ability to adapt to changing priorities and project requirements.
Strong organizational and time‑management skills.
Professionalism, reliability, and integrity.
Ability to work effectively both independently and in a team environment.
Office‑based role.
Regular interaction with internal departments and external partners.
Occasional lifting up to 25 pounds.
Standard business hours with flexibility as needed.
Compensation & Benefits
Salary range is disclosed in this posting; may also be eligible for discretionary bonuses.
Medical, dental, and vision benefits.
401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries "we," "our," or "Vaco by Highspring" are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.
The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
#J-18808-Ljbffr