Project Accounting & Billing Specialist
Vaco by Highspring, Phoenix, AZ, United States
Vaco Arizona is hiring a Project Accounting & Billing Specialist for a top client in Scottsdale. This is a direct hire, onsite opportunity paying up to $70,000 annually. This role is ideal for someone with construction accounting experience who is detail‑oriented and comfortable managing both billing and compliance processes.
Responsibilities
Process vendor invoices and manage AP inbox
Reconcile vendor statements and resolve discrepancies
Maintain accurate vendor and client records
Prepare progress billings based on SOV and contracts
Work with Project Managers to track and reconcile project costs
Perform bank reconciliations and support month‑end close
Collect and manage subcontractor documents (W‑9s, insurance, etc.)
Track and process lien waivers
Ensure all documentation meets compliance requirements
Required Experience
Experience with AIA billing
2+ years of construction accounting and/or billing (AR) experience
Proficiency with QuickBooks
Salary range: up to $70,000 annually. Individual may be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring)
and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact
HR@vaco.com .
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
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Responsibilities
Process vendor invoices and manage AP inbox
Reconcile vendor statements and resolve discrepancies
Maintain accurate vendor and client records
Prepare progress billings based on SOV and contracts
Work with Project Managers to track and reconcile project costs
Perform bank reconciliations and support month‑end close
Collect and manage subcontractor documents (W‑9s, insurance, etc.)
Track and process lien waivers
Ensure all documentation meets compliance requirements
Required Experience
Experience with AIA billing
2+ years of construction accounting and/or billing (AR) experience
Proficiency with QuickBooks
Salary range: up to $70,000 annually. Individual may be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring)
and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact
HR@vaco.com .
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
#J-18808-Ljbffr