Special Events Coordinator
Hermès, New York, NY, United States
Team
The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US. Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model.
Opportunity
As the Special Events Coordinator, you will play an integral role in supporting the team with all event activities with a specific focus on logistics and budget management. You will be responsible for managing and tracking all department invoices and updating the master events budget, tracking all event inventory and materials, producing small-scale animations, drafting post-event recaps, managing event collateral archives, compiling invitation mailing lists and sending RSVP updates. You will also manage the sourcing and placement of annual interns while serving as department liaison.
About the Role
Oversee and manage the master budget including processing, tracking and recording all event invoices, maintaining accurate and up-to-date records of all budget spending, providing monthly budget updates and liaising closely with the finance and accounting departments to ensure payments are processed in a timely manner.
Acts as point person on behalf of Special Events team for new vendor creation, purchase orders and payments.
Support all special event activity by coordinating and executing all delegated tasks from Special Events team members.
Work closely with the HOP Warehouse to manage all logistical needs for the Special Events department.
Organize, track and maintain records of all inventory items belonging to the Special Events department including past and present props, archives, and Hermès product (porcelain, crystal, rtw, silk, etc).
Plan and execute all small-scale events (under 50 guests) with direct oversight from Special Event Manager.
Act as point person for all event mailing lists and RSVP lists. Record and send RSVP updates as needed.
Manage the Special Events Intern hiring process including recruitment, interviewing, hiring and onboarding.
Oversee intern program and delegate necessary tasks to the Special Events interns and manage accordingly.
Prepare post-event recaps and overview decks as needed.
Update event calendars and schedule meetings as requested.
Keep up to date records of all printed materials (invitations, programs, menus).
Supervisory Responsibility
YES – supervises interns as well as event vendors
Budget Responsibility
YES – Processes, tracks and records all submitted events invoices and maintains an accurate and up-to-date Master Events budget.
Decision Making Responsibility
NO
About You
1-2 years’ experience, including hands‑on internship, in similar role and/or department
Ability to manage budgets, and effectively track, monitor and manage expenditures against budget
High level of attention to detail
Excellent organizational skills
Creative problem‑solver with strong communications skills
Self‑motivator with eagerness to learn
Proven ability to work independently
Must possess a strong work ethic, and be an enthusiastic team player
Ability to work in a fast‑paced environment, and work under tight deadlines and pressure
Must be willing to travel frequently and work nights/weekends
Computer proficiency, including Microsoft Word, PowerPoint, and Excel
Salary
The salary range for this position is $65,000 to $75,000 annually. Actual rates are determined based on the job, location, and individual experience.
Benefits
Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more!
Equal Opportunity Employer
At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.
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The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US. Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model.
Opportunity
As the Special Events Coordinator, you will play an integral role in supporting the team with all event activities with a specific focus on logistics and budget management. You will be responsible for managing and tracking all department invoices and updating the master events budget, tracking all event inventory and materials, producing small-scale animations, drafting post-event recaps, managing event collateral archives, compiling invitation mailing lists and sending RSVP updates. You will also manage the sourcing and placement of annual interns while serving as department liaison.
About the Role
Oversee and manage the master budget including processing, tracking and recording all event invoices, maintaining accurate and up-to-date records of all budget spending, providing monthly budget updates and liaising closely with the finance and accounting departments to ensure payments are processed in a timely manner.
Acts as point person on behalf of Special Events team for new vendor creation, purchase orders and payments.
Support all special event activity by coordinating and executing all delegated tasks from Special Events team members.
Work closely with the HOP Warehouse to manage all logistical needs for the Special Events department.
Organize, track and maintain records of all inventory items belonging to the Special Events department including past and present props, archives, and Hermès product (porcelain, crystal, rtw, silk, etc).
Plan and execute all small-scale events (under 50 guests) with direct oversight from Special Event Manager.
Act as point person for all event mailing lists and RSVP lists. Record and send RSVP updates as needed.
Manage the Special Events Intern hiring process including recruitment, interviewing, hiring and onboarding.
Oversee intern program and delegate necessary tasks to the Special Events interns and manage accordingly.
Prepare post-event recaps and overview decks as needed.
Update event calendars and schedule meetings as requested.
Keep up to date records of all printed materials (invitations, programs, menus).
Supervisory Responsibility
YES – supervises interns as well as event vendors
Budget Responsibility
YES – Processes, tracks and records all submitted events invoices and maintains an accurate and up-to-date Master Events budget.
Decision Making Responsibility
NO
About You
1-2 years’ experience, including hands‑on internship, in similar role and/or department
Ability to manage budgets, and effectively track, monitor and manage expenditures against budget
High level of attention to detail
Excellent organizational skills
Creative problem‑solver with strong communications skills
Self‑motivator with eagerness to learn
Proven ability to work independently
Must possess a strong work ethic, and be an enthusiastic team player
Ability to work in a fast‑paced environment, and work under tight deadlines and pressure
Must be willing to travel frequently and work nights/weekends
Computer proficiency, including Microsoft Word, PowerPoint, and Excel
Salary
The salary range for this position is $65,000 to $75,000 annually. Actual rates are determined based on the job, location, and individual experience.
Benefits
Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more!
Equal Opportunity Employer
At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.
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