Operations & Engagement Coordinator
BluumOrg, Boise, ID, United States
Overview
The Operations & Engagement Coordinator serves as a central hub for Bluum’s operations, outreach, and communications, ensuring seamless coordination across our network and helping bring key initiatives to life.
This highly collaborative, fast-paced role is ideal for someone who enjoys keeping projects organized, supporting meaningful work, and contributing to mission-driven impact behind the scenes. The position supports both the Director of Operations and the Director of Outreach & Organization and plays a key role in ensuring day-to-day excellence across the organization.
This role offers opportunities for professional growth and increased responsibility over time. As the Coordinator becomes more familiar with Bluum’s work and systems, there will be opportunities to take on expanded ownership across operations, communications, and program coordination, based on individual strengths and organizational needs.
This position is fully on-site and does not offer remote work flexibility. Regular in-person presence is required to support team collaboration and daily operations.
The role also includes occasional off-site work and travel to support meetings, events, and organizational initiatives. Travel may vary throughout the year depending on program needs.
Executive & Organizational Support
Create and distribute calendar invites, meeting materials, and follow-up communications
Assist with travel planning, conference coordination, and event logistics
Track contracts and organizational documents in systems such as Monday.com and SharePoint
Maintain highly organized digital and physical filing systems
Office & Operations Management
Serve as the first point of contact for guests, visitors, and general inquiries
Manage office operations including supplies, mail distribution, subscriptions, and equipment
Prepare conference rooms for meetings (A/V setup, food & drinks, materials)
Provide general administrative and technology support to staff
Maintain and update organizational contact lists, vendors, and databases
Communications & Content Support
Schedule blog posts, newsletters, and social media content
Maintain and organize digital brand assets (photos, videos, content libraries)
Support website updates and content management
Manage mailing lists, segmentation, and email communications (e.g., Mailchimp)
Monitor social media channels and support audience engagement
Assist in producing newsletters and email campaigns on a regular schedule
Events & Program Coordination
Coordinate logistics for Communities of Practice (CoP), trainings, and events
Venue coordination
Food ordering
Printing and materials preparation
Uploading and maintaining online resources
Support major events such as legislative dinners, school tours, and convenings
Schedule and coordinate school visits and partner engagements
Data, Reporting & Systems
Maintain organized archives and digital records
Pull analytics and performance reports for leadership review
Ensure accuracy of contact databases and communication systems
Support tracking and reporting processes across departments
Skills & Qualifications
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong problem-solving skills and adaptability
Ability to work collaboratively with internal and external stakeholders
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
Familiarity with tools such as Monday.com, Mailchimp, or CRM systems preferred
Education & Experience
Bachelor’s Degree
2+ years of administrative, operations, or coordination experience preferred
Experience in nonprofit, education, or communications environments is a plus
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The Operations & Engagement Coordinator serves as a central hub for Bluum’s operations, outreach, and communications, ensuring seamless coordination across our network and helping bring key initiatives to life.
This highly collaborative, fast-paced role is ideal for someone who enjoys keeping projects organized, supporting meaningful work, and contributing to mission-driven impact behind the scenes. The position supports both the Director of Operations and the Director of Outreach & Organization and plays a key role in ensuring day-to-day excellence across the organization.
This role offers opportunities for professional growth and increased responsibility over time. As the Coordinator becomes more familiar with Bluum’s work and systems, there will be opportunities to take on expanded ownership across operations, communications, and program coordination, based on individual strengths and organizational needs.
This position is fully on-site and does not offer remote work flexibility. Regular in-person presence is required to support team collaboration and daily operations.
The role also includes occasional off-site work and travel to support meetings, events, and organizational initiatives. Travel may vary throughout the year depending on program needs.
Executive & Organizational Support
Create and distribute calendar invites, meeting materials, and follow-up communications
Assist with travel planning, conference coordination, and event logistics
Track contracts and organizational documents in systems such as Monday.com and SharePoint
Maintain highly organized digital and physical filing systems
Office & Operations Management
Serve as the first point of contact for guests, visitors, and general inquiries
Manage office operations including supplies, mail distribution, subscriptions, and equipment
Prepare conference rooms for meetings (A/V setup, food & drinks, materials)
Provide general administrative and technology support to staff
Maintain and update organizational contact lists, vendors, and databases
Communications & Content Support
Schedule blog posts, newsletters, and social media content
Maintain and organize digital brand assets (photos, videos, content libraries)
Support website updates and content management
Manage mailing lists, segmentation, and email communications (e.g., Mailchimp)
Monitor social media channels and support audience engagement
Assist in producing newsletters and email campaigns on a regular schedule
Events & Program Coordination
Coordinate logistics for Communities of Practice (CoP), trainings, and events
Venue coordination
Food ordering
Printing and materials preparation
Uploading and maintaining online resources
Support major events such as legislative dinners, school tours, and convenings
Schedule and coordinate school visits and partner engagements
Data, Reporting & Systems
Maintain organized archives and digital records
Pull analytics and performance reports for leadership review
Ensure accuracy of contact databases and communication systems
Support tracking and reporting processes across departments
Skills & Qualifications
Strong organizational and time management skills with attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong problem-solving skills and adaptability
Ability to work collaboratively with internal and external stakeholders
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
Familiarity with tools such as Monday.com, Mailchimp, or CRM systems preferred
Education & Experience
Bachelor’s Degree
2+ years of administrative, operations, or coordination experience preferred
Experience in nonprofit, education, or communications environments is a plus
#J-18808-Ljbffr