Payroll Coordinator
Connecticut Department of Administrative Services, Model City, NY, United States
Department of Emergency Services and Public Protection (DESPP)
Position: Payroll Coordinator (Payroll Unit)
Location: Middletown, CT
Salary: $65,979 - $83,953 per year
Application Deadline: May 11, 2026
Position Overview
Support payroll and benefits operations for approximately 1,600 employees across a 24/7 agency, including managerial staff and employees from various bargaining units.
Key Responsibilities
Audit payroll and benefit reports for 24/7 law enforcement personnel.
Audit attendance records related to FMLA, Workers’ Compensation, Military leave, etc.
Identify attendance issues in Time and Attendance software and Payroll software and work with supervisors for resolution.
Calculate payments related to stipends, shift differentials, retroactive pay, and other payments.
Apply specific bargaining‑unit contract requirements as related to payroll.
Prepare and process biweekly payroll for assigned employee groups.
Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, budget management, grant administration, payroll, or purchasing.
Substitutions Allowed
College training may substitute for general experience: 15 semester hours equals 0.5 year of experience up to a maximum of two (2) years.
One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may also substitute for the general experience.
Preferred Qualifications
Experience in payroll preparation for a 24/7 operation.
Experience utilizing Time and Attendance software to research and analyze employee timesheet entries.
Experience monitoring and auditing attendance records for FMLA, Military, and Workers’ Compensation leave.
Experience analyzing and auditing payroll reports for additional pay entries, reimbursements, rotating schedules, and overtime assignments.
Experience manually calculating payments for stipulated agreements, retroactive pay, termination, retirement payouts, and manual checks.
Experience processing payroll in a unionized setting with multiple collective bargaining unit contracts.
Experience with Microsoft Excel to create financial reports using pivot tables, VLOOKUP, or other formulas.
Knowledge, Skills, and Abilities
Knowledge of:
Banking, financial record keeping, and basic governmental accounting principles and practices.
Basic procedures of budget preparation and control.
Payroll procedures, purchasing procedures, and contract preparation.
Skills:
Interpersonal skills.
Oral and written communication skills.
Considerable ability in arithmetic computations.
Ability to audit financial documents, understand and apply statutes and regulations, and utilize EDP systems for financial management.
Special Requirements
Persons supervising or observing the behavior of inmates or custodial individuals must possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Benefits
Monday to Friday, 8:00 a.m. to 4:30 p.m., with telework available after completing the work‑test period.
13 paid state holidays and monthly accrual of paid sick and vacation leave.
Opportunities for in‑service training with Connecticut Community Colleges.
Union‑negotiated benefits including alternate work schedule, tuition reimbursement, and sick leave bank.
Responsive work/life balance for all employees.
State of Connecticut is an eligible Public Service Loan Forgiveness employer, potentially leading to student loan forgiveness after ten (10) years of service.
Equal Opportunity Statement
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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Position: Payroll Coordinator (Payroll Unit)
Location: Middletown, CT
Salary: $65,979 - $83,953 per year
Application Deadline: May 11, 2026
Position Overview
Support payroll and benefits operations for approximately 1,600 employees across a 24/7 agency, including managerial staff and employees from various bargaining units.
Key Responsibilities
Audit payroll and benefit reports for 24/7 law enforcement personnel.
Audit attendance records related to FMLA, Workers’ Compensation, Military leave, etc.
Identify attendance issues in Time and Attendance software and Payroll software and work with supervisors for resolution.
Calculate payments related to stipends, shift differentials, retroactive pay, and other payments.
Apply specific bargaining‑unit contract requirements as related to payroll.
Prepare and process biweekly payroll for assigned employee groups.
Minimum Qualifications – General Experience
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, budget management, grant administration, payroll, or purchasing.
Substitutions Allowed
College training may substitute for general experience: 15 semester hours equals 0.5 year of experience up to a maximum of two (2) years.
One (1) year as a Pre‑Professional Trainee in fiscal/administrative work may also substitute for the general experience.
Preferred Qualifications
Experience in payroll preparation for a 24/7 operation.
Experience utilizing Time and Attendance software to research and analyze employee timesheet entries.
Experience monitoring and auditing attendance records for FMLA, Military, and Workers’ Compensation leave.
Experience analyzing and auditing payroll reports for additional pay entries, reimbursements, rotating schedules, and overtime assignments.
Experience manually calculating payments for stipulated agreements, retroactive pay, termination, retirement payouts, and manual checks.
Experience processing payroll in a unionized setting with multiple collective bargaining unit contracts.
Experience with Microsoft Excel to create financial reports using pivot tables, VLOOKUP, or other formulas.
Knowledge, Skills, and Abilities
Knowledge of:
Banking, financial record keeping, and basic governmental accounting principles and practices.
Basic procedures of budget preparation and control.
Payroll procedures, purchasing procedures, and contract preparation.
Skills:
Interpersonal skills.
Oral and written communication skills.
Considerable ability in arithmetic computations.
Ability to audit financial documents, understand and apply statutes and regulations, and utilize EDP systems for financial management.
Special Requirements
Persons supervising or observing the behavior of inmates or custodial individuals must possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Benefits
Monday to Friday, 8:00 a.m. to 4:30 p.m., with telework available after completing the work‑test period.
13 paid state holidays and monthly accrual of paid sick and vacation leave.
Opportunities for in‑service training with Connecticut Community Colleges.
Union‑negotiated benefits including alternate work schedule, tuition reimbursement, and sick leave bank.
Responsive work/life balance for all employees.
State of Connecticut is an eligible Public Service Loan Forgiveness employer, potentially leading to student loan forgiveness after ten (10) years of service.
Equal Opportunity Statement
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
#J-18808-Ljbffr