Lab Operation Support and Purchasing Admin
Jobs via Dice, San Jose, CA, United States
Dice is the leading career destination for tech experts at every stage of their careers. Our client, Ledgent Technology, is seeking the following. Apply via Dice today!
Technical Responsibilities
Manage labs' purchase & shipping requests including invoices.
Identify and contact vendors for specifics items per projects need.
Maintain purchasing information, files/records, and new vendor registration.
Request quotations for comparison and price negotiation with vendors.
Prepare required documents and submit order requests, working closely with the Finance Purchasing team to provide necessary information to complete the internal PO process.
Actively follow up for status of PO and follow up with vendors on ETA and delivery schedule.
Receive new orders and enter them in the JIRA system for tracking purpose, maintaining the life cycle of the JIRA system.
Maintain Confluence space for the group; documentation of HR/Legal/Project related information.
Provide administrative support to the lead & management of the lab; perform HR tasks (On‑board & Off‑board, handle and resolve employee relations issues).
Organize and support team events.
Collaborate with Finance/Accounting for invoicing and payment processing.
Drive physical audits and perform regular inventory and support the asset management team.
Prepare and coordinate and receive incoming shipments, comparing packing lists with purchase details to ensure accurate make, model, and quantities are received.
Perform ad hoc requests as directed by on‑site management.
Collaborate and maintain business relationships to meet and exceed client expectations with respect to Business as Usual and project activities.
Train, mentor, and suggest improvements/modifications.
Technical Skills
Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
Able to lift 50 lbs.
Able to move servers to and from the main DC to the colocation and labs.
Proficient knowledge of Confluence, Microsoft Windows, Linux OS types.
Requirements
Hands on, self‑starter who is comfortable with multiple tasks in a team environment.
Five+ years of purchasing and inventory management experience.
Administrative experience & solid spreadsheet skills.
Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non‑technical personnel.
Strong technical, analytical, and problem‑solving skills.
Ability to complete tasks and deliverables within expected timelines.
Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
Able to work independently as a part of a larger team in a global organization.
Able to multitask in high‑pressure situations and take ownership of project/tasks from planning, deployment, and post‑deployment support.
After hours and weekend support and/or alternative work schedules are required at various points in the year.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles's Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Technical Responsibilities
Manage labs' purchase & shipping requests including invoices.
Identify and contact vendors for specifics items per projects need.
Maintain purchasing information, files/records, and new vendor registration.
Request quotations for comparison and price negotiation with vendors.
Prepare required documents and submit order requests, working closely with the Finance Purchasing team to provide necessary information to complete the internal PO process.
Actively follow up for status of PO and follow up with vendors on ETA and delivery schedule.
Receive new orders and enter them in the JIRA system for tracking purpose, maintaining the life cycle of the JIRA system.
Maintain Confluence space for the group; documentation of HR/Legal/Project related information.
Provide administrative support to the lead & management of the lab; perform HR tasks (On‑board & Off‑board, handle and resolve employee relations issues).
Organize and support team events.
Collaborate with Finance/Accounting for invoicing and payment processing.
Drive physical audits and perform regular inventory and support the asset management team.
Prepare and coordinate and receive incoming shipments, comparing packing lists with purchase details to ensure accurate make, model, and quantities are received.
Perform ad hoc requests as directed by on‑site management.
Collaborate and maintain business relationships to meet and exceed client expectations with respect to Business as Usual and project activities.
Train, mentor, and suggest improvements/modifications.
Technical Skills
Ability to learn new technologies with an interest in expanding and applying this knowledge as new emerge.
Able to lift 50 lbs.
Able to move servers to and from the main DC to the colocation and labs.
Proficient knowledge of Confluence, Microsoft Windows, Linux OS types.
Requirements
Hands on, self‑starter who is comfortable with multiple tasks in a team environment.
Five+ years of purchasing and inventory management experience.
Administrative experience & solid spreadsheet skills.
Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non‑technical personnel.
Strong technical, analytical, and problem‑solving skills.
Ability to complete tasks and deliverables within expected timelines.
Excellent organizational skills, strong attention to details, and willingness to learn and be methodical about following procedures.
Able to work independently as a part of a larger team in a global organization.
Able to multitask in high‑pressure situations and take ownership of project/tasks from planning, deployment, and post‑deployment support.
After hours and weekend support and/or alternative work schedules are required at various points in the year.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles's Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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