Inventory and Logistics Coordinator
Safety Fresh Foods, Hanover, WI, United States
The Inventory & Logistics Coordinator is an hourly, non-exempt role responsible for maintaining accurate inventory records and coordinating daily logistics activities to support production and on-time order fulfillment. This position manages inventory levels for supplies, work‑in‑progress (WIP), and finished goods, providing daily/weekly reporting to management and production teams to support workflow scheduling. The role also coordinates inbound and outbound truck activity, including receiving, load verification, and documentation accuracy.
Reporting Relationship
Reports to: Operations Manager or Associate General Manager
Direct reports: None
Schedule / Classification
Hourly, Non‑Exempt
Full‑time (typical), with flexibility for early/late coverage based on shipping/receiving schedules as needed
Key Responsibilities
Inventory Control & Reporting
Maintain accurate inventory records for raw materials/supplies, WIP, and finished goods using inventory systems and physical counts.
Conduct cycle counts and support scheduled physical inventories; investigate and reconcile variances.
Track inventory movement (receipts, transfers, consumption, production output, shipments) and ensure transactions are recorded correctly and timely.
Provide daily and weekly inventory reports to management and production teams to support production planning, workflow scheduling, and fulfillment priorities.
Monitor inventory levels and collaborate with purchasing/production to help prevent stockouts, overstocks, and production disruptions, including understanding and factoring proper lead times on key supplies, proactively identifying shortage/excess trends, and communicating risks and mitigation plans to operations and production scheduling teams.
Inventory planning also includes ongoing communication with management and customers to coordinate inter‑plant transfers, align demand with available inventory, and ensure orders are fulfilled on time and in full (OTIF) based on current inventory levels and inbound supply timelines.
Purchasing / PO Support
Support purchasing and receiving processes by validating that purchase orders (POs) are completed accurately and on time.
Confirm inbound receipts against POs and packing slips; communicate discrepancies to the appropriate teams for resolution.
Maintain organized documentation and records related to inventory, receiving, and shipments.
Schedule and coordinate inbound/outbound trucks daily and weekly to align with production and shipping requirements.
Communicate schedules and dock appointments with carriers/drivers and internal stakeholders.
Receive and check in inbound loads; verify quantities, items, lot numbers (if applicable), and condition of materials.
Coordinate loading and/or unloading of trucks as required and ensure safe material handling practices are followed.
Verify outbound shipments are accurate against pick lists and bills of lading (BOL); confirm correct labeling and documentation.
Identify, document, and escalate shipping/receiving issues (shortages, damages, mispicks, incorrect paperwork, late carriers) to the appropriate individuals (e.g., Operations Manager/Associate General Manager, Purchasing, Production, Customer Service, Quality, and/or carrier contacts) for timely resolution and corrective action.
Safety, Compliance, and Team Support
Follow all safety policies, including dock safety and material handling requirements.
Maintain clean, organized inventory areas to support safe operations and audit readiness.
Collaborate cross‑functionally with production, purchasing, quality, and shipping teams to resolve issues and improve flow.
Participate in continuous improvement efforts related to inventory accuracy, warehouse organization, and logistics efficiency.
Other duties as necessary and assigned
Required Qualifications
High School Diploma or GED (minimum)
3–5 years of experience in inventory control, shipping/receiving, logistics coordination, or warehouse operations
Experience with inventory tracking systems (ERP/WMS) and strong proficiency with basic computer tools (email, spreadsheets)
Proficient in various computer systems, including Microsoft Office (Excel, Outlook, Word), and able to learn new systems quickly
Strong attention to detail and ability to reconcile discrepancies with accuracy and urgency
Ability to communicate clearly with drivers, carriers, production teams, and management
Forklift certification and/or experience operating forklifts/pallet jacks (or ability to become certified)
Experience working in a manufacturing environment managing supplies, WIP, and finished goods
Familiarity with shipping documentation (BOLs), packing slips, POs, and basic freight processes
Knowledge, Skills, and Abilities
Strong organizational skills with the ability to prioritize time‑sensitive shipping/receiving tasks
Working knowledge of inventory accuracy practices (cycle counts, FIFO, variance investigation)
Problem‑solving mindset with the ability to escalate risks early and propose solutions
Ability to work independently with minimal supervision while coordinating across teams
Professional, service‑oriented approach when interacting with carriers and internal stakeholders
Physical Requirements / Work Environment
Regularly required to work in warehouse/production environments with exposure to noise, equipment, and varying temperatures.
Ability to stand and walk for extended periods; frequent bending, reaching, and lifting.
Ability to lift up to 50 lbs (with or without reasonable accommodation).
Ability to safely operate or assist with operating material handling equipment (as required by site).
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Reporting Relationship
Reports to: Operations Manager or Associate General Manager
Direct reports: None
Schedule / Classification
Hourly, Non‑Exempt
Full‑time (typical), with flexibility for early/late coverage based on shipping/receiving schedules as needed
Key Responsibilities
Inventory Control & Reporting
Maintain accurate inventory records for raw materials/supplies, WIP, and finished goods using inventory systems and physical counts.
Conduct cycle counts and support scheduled physical inventories; investigate and reconcile variances.
Track inventory movement (receipts, transfers, consumption, production output, shipments) and ensure transactions are recorded correctly and timely.
Provide daily and weekly inventory reports to management and production teams to support production planning, workflow scheduling, and fulfillment priorities.
Monitor inventory levels and collaborate with purchasing/production to help prevent stockouts, overstocks, and production disruptions, including understanding and factoring proper lead times on key supplies, proactively identifying shortage/excess trends, and communicating risks and mitigation plans to operations and production scheduling teams.
Inventory planning also includes ongoing communication with management and customers to coordinate inter‑plant transfers, align demand with available inventory, and ensure orders are fulfilled on time and in full (OTIF) based on current inventory levels and inbound supply timelines.
Purchasing / PO Support
Support purchasing and receiving processes by validating that purchase orders (POs) are completed accurately and on time.
Confirm inbound receipts against POs and packing slips; communicate discrepancies to the appropriate teams for resolution.
Maintain organized documentation and records related to inventory, receiving, and shipments.
Schedule and coordinate inbound/outbound trucks daily and weekly to align with production and shipping requirements.
Communicate schedules and dock appointments with carriers/drivers and internal stakeholders.
Receive and check in inbound loads; verify quantities, items, lot numbers (if applicable), and condition of materials.
Coordinate loading and/or unloading of trucks as required and ensure safe material handling practices are followed.
Verify outbound shipments are accurate against pick lists and bills of lading (BOL); confirm correct labeling and documentation.
Identify, document, and escalate shipping/receiving issues (shortages, damages, mispicks, incorrect paperwork, late carriers) to the appropriate individuals (e.g., Operations Manager/Associate General Manager, Purchasing, Production, Customer Service, Quality, and/or carrier contacts) for timely resolution and corrective action.
Safety, Compliance, and Team Support
Follow all safety policies, including dock safety and material handling requirements.
Maintain clean, organized inventory areas to support safe operations and audit readiness.
Collaborate cross‑functionally with production, purchasing, quality, and shipping teams to resolve issues and improve flow.
Participate in continuous improvement efforts related to inventory accuracy, warehouse organization, and logistics efficiency.
Other duties as necessary and assigned
Required Qualifications
High School Diploma or GED (minimum)
3–5 years of experience in inventory control, shipping/receiving, logistics coordination, or warehouse operations
Experience with inventory tracking systems (ERP/WMS) and strong proficiency with basic computer tools (email, spreadsheets)
Proficient in various computer systems, including Microsoft Office (Excel, Outlook, Word), and able to learn new systems quickly
Strong attention to detail and ability to reconcile discrepancies with accuracy and urgency
Ability to communicate clearly with drivers, carriers, production teams, and management
Forklift certification and/or experience operating forklifts/pallet jacks (or ability to become certified)
Experience working in a manufacturing environment managing supplies, WIP, and finished goods
Familiarity with shipping documentation (BOLs), packing slips, POs, and basic freight processes
Knowledge, Skills, and Abilities
Strong organizational skills with the ability to prioritize time‑sensitive shipping/receiving tasks
Working knowledge of inventory accuracy practices (cycle counts, FIFO, variance investigation)
Problem‑solving mindset with the ability to escalate risks early and propose solutions
Ability to work independently with minimal supervision while coordinating across teams
Professional, service‑oriented approach when interacting with carriers and internal stakeholders
Physical Requirements / Work Environment
Regularly required to work in warehouse/production environments with exposure to noise, equipment, and varying temperatures.
Ability to stand and walk for extended periods; frequent bending, reaching, and lifting.
Ability to lift up to 50 lbs (with or without reasonable accommodation).
Ability to safely operate or assist with operating material handling equipment (as required by site).
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