Executive Briefing Center Clerk
SHI GmbH, Somerset, NJ, United States
Executive Briefing Center Clerk
The Executive Briefing Center Clerk will assist the Executive Events team with the planning and execution of events held at the Executive Briefing Center. The Clerk will be responsible for completing event room setups, performing data entry, and maintaining records for all assigned events within the department. Additionally, the Clerk will provide excellent customer service to all briefing center and event attendees. The Executive Briefing Center Clerk will report to the Supervisor of Executive Event Operations. This position is required to be onsite at the SHI Somerset, NJ office location five days a week, as determined by SHI management.
Responsibilities include, but are not limited to:
Set up and break down briefing center rooms daily, including moving tables, chairs, and equipment as needed based on scheduled meeting requirements.
Ensure attention to detail with all room setups and furniture placement.
Coordinate and support all Executive Briefing Center (EBC) events, including food services, luggage storage, and miscellaneous duties to assist EBC attendees.
Assist with setting up equipment such as laptops, projectors, and microphones, as needed.
Drive personal or company vehicles to transport event supplies between buildings or to local off-site events.
Maintain logs of incoming and outgoing packages, including receiving and distributing packages and materials to meeting rooms.
Manage linen handling and dry-cleaning processes to ensure cleanliness, availability, and adherence to quality standards.
Assist with administrative tasks as assigned by management.
Track and maintain inventory of furniture and supplies, and keep storage rooms organized.
Respond quickly and effectively to unanticipated changes and needs while maintaining professionalism and a positive attitude.
Continuously review the event calendar to identify needs, assign tasks, and ensure all deliverables are completed by established deadlines.
Maintain and coordinate cleaning of the EBC with the cleaning vendor.
Monitor and restock EBC meeting rooms and pantry kitchen supplies.
Maintain inventory levels of office and marketing supplies throughout all meeting rooms.
Provide backup support for EBC Receptionists during large meetings by handling overflow check-in, moving luggage, and covering breaks.
Maintain a business professional appearance consistent with a client-facing environment.
Always behave in a friendly and professional manner, providing exceptional customer service.
Behaviors and Competencies
Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time.
Communication: Can communicate simple ideas and information clearly.
Digital Acumen: Can demonstrate an understanding of basic digital tools and technologies.
Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
Skill Level Requirements
Proficient in using PCs or laptops to track inventories, reorder supplies, and generate reports. - Basic
The ability to manage and optimize the interpersonal relationships between employees and the organization, fostering a positive work environment and resolving conflicts effectively. - Basic
Skilled at completing assignments efficiently and meeting deadlines - Basic
The ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic
Other Requirements
Completed High School Diploma or GED
Proficient in the use and operation of standard office equipment
Knowledge of Microsoft Word, Excel, and PowerPoint
Valid Driver's License, with good driving record
Ability to move or lift up to 70 lbs.
Preferred Skills:
Previous related experience in a hotel and/or conference center
Experience with audio/visual equipment such as laptops, projectors, and microphones
Working knowledge of supporting events
Shipping and Receiving
The estimated annual pay range for this position is $45,000 - $50,000. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity M/F/Disability/Protected Veteran Status
The Executive Briefing Center Clerk will assist the Executive Events team with the planning and execution of events held at the Executive Briefing Center. The Clerk will be responsible for completing event room setups, performing data entry, and maintaining records for all assigned events within the department. Additionally, the Clerk will provide excellent customer service to all briefing center and event attendees. The Executive Briefing Center Clerk will report to the Supervisor of Executive Event Operations. This position is required to be onsite at the SHI Somerset, NJ office location five days a week, as determined by SHI management.
Responsibilities include, but are not limited to:
Set up and break down briefing center rooms daily, including moving tables, chairs, and equipment as needed based on scheduled meeting requirements.
Ensure attention to detail with all room setups and furniture placement.
Coordinate and support all Executive Briefing Center (EBC) events, including food services, luggage storage, and miscellaneous duties to assist EBC attendees.
Assist with setting up equipment such as laptops, projectors, and microphones, as needed.
Drive personal or company vehicles to transport event supplies between buildings or to local off-site events.
Maintain logs of incoming and outgoing packages, including receiving and distributing packages and materials to meeting rooms.
Manage linen handling and dry-cleaning processes to ensure cleanliness, availability, and adherence to quality standards.
Assist with administrative tasks as assigned by management.
Track and maintain inventory of furniture and supplies, and keep storage rooms organized.
Respond quickly and effectively to unanticipated changes and needs while maintaining professionalism and a positive attitude.
Continuously review the event calendar to identify needs, assign tasks, and ensure all deliverables are completed by established deadlines.
Maintain and coordinate cleaning of the EBC with the cleaning vendor.
Monitor and restock EBC meeting rooms and pantry kitchen supplies.
Maintain inventory levels of office and marketing supplies throughout all meeting rooms.
Provide backup support for EBC Receptionists during large meetings by handling overflow check-in, moving luggage, and covering breaks.
Maintain a business professional appearance consistent with a client-facing environment.
Always behave in a friendly and professional manner, providing exceptional customer service.
Behaviors and Competencies
Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time.
Communication: Can communicate simple ideas and information clearly.
Digital Acumen: Can demonstrate an understanding of basic digital tools and technologies.
Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
Skill Level Requirements
Proficient in using PCs or laptops to track inventories, reorder supplies, and generate reports. - Basic
The ability to manage and optimize the interpersonal relationships between employees and the organization, fostering a positive work environment and resolving conflicts effectively. - Basic
Skilled at completing assignments efficiently and meeting deadlines - Basic
The ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic
Other Requirements
Completed High School Diploma or GED
Proficient in the use and operation of standard office equipment
Knowledge of Microsoft Word, Excel, and PowerPoint
Valid Driver's License, with good driving record
Ability to move or lift up to 70 lbs.
Preferred Skills:
Previous related experience in a hotel and/or conference center
Experience with audio/visual equipment such as laptops, projectors, and microphones
Working knowledge of supporting events
Shipping and Receiving
The estimated annual pay range for this position is $45,000 - $50,000. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity M/F/Disability/Protected Veteran Status