Accounting Specialist - Two (2) Positions
GovernmentJobs.com, Ukiah, CA, United States
Accounting Specialist Positions
Mendocino-Lake Community College District is currently accepting applications for two Accounting Specialist positions within our Fiscal Services Department. One of the available positions will primarily support Accounts Payable functions while the other position will focus on providing support to the Payroll Technician and Purchasing functions. Although each role has an assigned emphasis, all Accounting Specialists contribute to the full scope of departmental operations and are expected to provide support across functional areas as needed. This is a full-time, classified position, 40 hours per week, 12 months a year. We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission.
Under direction of the appropriate supervisor, performs specialized accounting functions such as accounts receivable, accounts payable, fixed assets, duplicating, and payroll. Accounting Specialists have some shared duties and will have specific responsibilities depending on the assignment as outlined below. Training to provide for overlap and coverage will be provided as required.
APPLICATION PROCEDURE Through this online portal submit the following documents:
Completed online application
Resume
A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
Copy of Applicable Transcripts
Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success?
Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.
SALARY AND BENEFITS Salary Range (25): The starting monthly salary range is $4,573 $4,801. There are seven annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President. Please see the current salary schedule here: MLCCD - Salary Schedule
Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.
Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty-one (21) paid holidays annually.
Retirement: This position is eligible for CalPERS Retirement.
REPRESENTATIVE DUTIES The successful candidate will support institutional success by executing the following duties:
All Specialties:
Operates a variety of office equipment including a computer and associated software including, spreadsheet and data base software, typewriter, calculator, copier and others as applicable.
Collects and compiles statistical and financial data and other information; prepares and maintains a variety of correspondence, reports, documents, forms, records, and files; assures proper controls for auditing purposes; reconciles appropriate data.
Trains and provides work direction to student employees.
Receives inquiries from vendors, students, staff, auditors, and others; provides information and assistance regarding records, laws, policies, procedures, rules, regulations, and other issues in area of specialty.
Orders, receives, and maintains an inventory of office supplies and other materials; receives, opens, and distributes mail; receives and screens visitors and telephone calls; attends meetings and workshops as directed.
Maintains the work area in a clean, safe, and orderly condition.
Performs related duties as assigned by supervisor.
Accounts Payable:
May check budget codes on purchase orders for available funds or assign budget codes in the absence of other staff.
Processes approved purchase orders, including a final review of purchase order; distributes approved
umbered purchase orders to vendors and staff.
Receives and reviews invoices; assures that charges are made to the approved budget code; facilitates resolution of problems and issues with vendors related to purchase orders and invoices.
Pays invoices; inputs invoice data into computer system; runs a prelist report and proofs for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing, receives checks from the county office of education and distributes to vendors.
Assists departments with procurement processes.
Processes travel requests; prepares advances; reconciles travel claims.
Fixed Assets:
Maintains fixed asset records by tagging the physical item, entering product information into a database, and maintaining and auditing the fixed asset records.
Duplicating/Mail Room Services:
Performs a variety of duplication activities for all faculty and staff using high-speed photocopy equipment; copies, hole-punches, binds, and collates printed materials; compiles duplication receipts and postage reports by budget code and forwards to Fiscal Services.
Maintains photocopy equipment and folding and binding machines in proper working condition, performing minor maintenance; replenishes toner; maintains an adequate stock of paper and supplies; coordinates with departments for special stock as necessary.
Coordinates and monitors District mail room activities; receives and distributes District and inter-office mail; prepares District mail for post office.
Payroll:
Provides administrative support to Payroll Technician; including filing, auditing, generating reports, and data input.
Accounts Receivable:
Provides administrative support to Accounting Technician; including receiving and logging cash payments, preparing and submitting bank deposits, filing, auditing, and data input.
PHYSICAL AND MENTAL STANDARDS: The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS: Office environment; subject to interruptions and distractions.
QUALIFICATIONS Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.
PREFERRED QUALIFCATIONS:
AA/AS Degree
Experience in a responsible position having increasingly difficult accounting, bookkeeping, and/or auditing responsibilities.
KNOWLEDGE OF:
Accounting practices and principles
Rules, regulations and technical aspects related to the assigned area of accounting specialty
Computer applications for accounting and auditing functions
Modern office practices, procedures, and equipment
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills
Basic arithmetic
ABILITY TO:
Learn, interpret, apply, and explain laws, policies, procedures, rules, and regulations related to the operation the department
Perform technical accounting work in the preparation, maintenance, and review of
District financial records, accounts, and reports
Balance accounts and reconcile bank accounts
Accurately process and record accounting transactions
Maintain a wide variety of complex and computerized files, records, and reports
Establish and maintain cooperative and effective working relationships with others
Communicate effectively verbally and in writing
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines
Plan, organize, prioritize, and schedule
Mendocino-Lake Community College District is currently accepting applications for two Accounting Specialist positions within our Fiscal Services Department. One of the available positions will primarily support Accounts Payable functions while the other position will focus on providing support to the Payroll Technician and Purchasing functions. Although each role has an assigned emphasis, all Accounting Specialists contribute to the full scope of departmental operations and are expected to provide support across functional areas as needed. This is a full-time, classified position, 40 hours per week, 12 months a year. We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission.
Under direction of the appropriate supervisor, performs specialized accounting functions such as accounts receivable, accounts payable, fixed assets, duplicating, and payroll. Accounting Specialists have some shared duties and will have specific responsibilities depending on the assignment as outlined below. Training to provide for overlap and coverage will be provided as required.
APPLICATION PROCEDURE Through this online portal submit the following documents:
Completed online application
Resume
A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee)
Copy of Applicable Transcripts
Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success?
Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.
SALARY AND BENEFITS Salary Range (25): The starting monthly salary range is $4,573 $4,801. There are seven annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President. Please see the current salary schedule here: MLCCD - Salary Schedule
Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.
Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty-one (21) paid holidays annually.
Retirement: This position is eligible for CalPERS Retirement.
REPRESENTATIVE DUTIES The successful candidate will support institutional success by executing the following duties:
All Specialties:
Operates a variety of office equipment including a computer and associated software including, spreadsheet and data base software, typewriter, calculator, copier and others as applicable.
Collects and compiles statistical and financial data and other information; prepares and maintains a variety of correspondence, reports, documents, forms, records, and files; assures proper controls for auditing purposes; reconciles appropriate data.
Trains and provides work direction to student employees.
Receives inquiries from vendors, students, staff, auditors, and others; provides information and assistance regarding records, laws, policies, procedures, rules, regulations, and other issues in area of specialty.
Orders, receives, and maintains an inventory of office supplies and other materials; receives, opens, and distributes mail; receives and screens visitors and telephone calls; attends meetings and workshops as directed.
Maintains the work area in a clean, safe, and orderly condition.
Performs related duties as assigned by supervisor.
Accounts Payable:
May check budget codes on purchase orders for available funds or assign budget codes in the absence of other staff.
Processes approved purchase orders, including a final review of purchase order; distributes approved
umbered purchase orders to vendors and staff.
Receives and reviews invoices; assures that charges are made to the approved budget code; facilitates resolution of problems and issues with vendors related to purchase orders and invoices.
Pays invoices; inputs invoice data into computer system; runs a prelist report and proofs for accuracy pursuant to audit requirements; delivers to the county office of education for final auditing and check printing, receives checks from the county office of education and distributes to vendors.
Assists departments with procurement processes.
Processes travel requests; prepares advances; reconciles travel claims.
Fixed Assets:
Maintains fixed asset records by tagging the physical item, entering product information into a database, and maintaining and auditing the fixed asset records.
Duplicating/Mail Room Services:
Performs a variety of duplication activities for all faculty and staff using high-speed photocopy equipment; copies, hole-punches, binds, and collates printed materials; compiles duplication receipts and postage reports by budget code and forwards to Fiscal Services.
Maintains photocopy equipment and folding and binding machines in proper working condition, performing minor maintenance; replenishes toner; maintains an adequate stock of paper and supplies; coordinates with departments for special stock as necessary.
Coordinates and monitors District mail room activities; receives and distributes District and inter-office mail; prepares District mail for post office.
Payroll:
Provides administrative support to Payroll Technician; including filing, auditing, generating reports, and data input.
Accounts Receivable:
Provides administrative support to Accounting Technician; including receiving and logging cash payments, preparing and submitting bank deposits, filing, auditing, and data input.
PHYSICAL AND MENTAL STANDARDS: The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS: Office environment; subject to interruptions and distractions.
QUALIFICATIONS Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.
PREFERRED QUALIFCATIONS:
AA/AS Degree
Experience in a responsible position having increasingly difficult accounting, bookkeeping, and/or auditing responsibilities.
KNOWLEDGE OF:
Accounting practices and principles
Rules, regulations and technical aspects related to the assigned area of accounting specialty
Computer applications for accounting and auditing functions
Modern office practices, procedures, and equipment
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills
Basic arithmetic
ABILITY TO:
Learn, interpret, apply, and explain laws, policies, procedures, rules, and regulations related to the operation the department
Perform technical accounting work in the preparation, maintenance, and review of
District financial records, accounts, and reports
Balance accounts and reconcile bank accounts
Accurately process and record accounting transactions
Maintain a wide variety of complex and computerized files, records, and reports
Establish and maintain cooperative and effective working relationships with others
Communicate effectively verbally and in writing
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines
Plan, organize, prioritize, and schedule