Clinical Schedule Coordinator/ Administrative Assistant - Undergraduate Nursing
Berkeley, Woodland Park, NJ, United States
Clinical Schedule Coordinator/ Administrative Assistant - Undergraduate Nursing
Job Category : Health
Requisition Number : CLINI002603
Posted: April 20, 2026
Full-Time
On-site
Locations
Woodland Park, 44 Rifle Camp Road, Woodland Park, NJ 07424, USA
Berkeley College, a career-focused institution of higher education, with locations in NJ, NY, and Online, is seeking a full-time Clinical Scheduling Coordinator/Administrative Assistant - Undergraduate Nursing in the School of Health Studies to work on-site at our Woodland Park, NJ campus. Reporting to the Dean, School of Health Studies, the Clinical Scheduling Coordinator/Administrative Assistant works with the Chair of Nursing in providing support efficiently and effectively for the Chair, faculty, and students.
Primary Duties and Responsibilities
Clinical Sites:
Identify, recruit, and tour potential new clinical sites.
Collaborate with agency staff to establish new clinical contracts, renew contracts, and maintain currency in all contractual agreements.
Coordinate with clinical sites to plan and schedule student clinical rotations.
Submit clinical requests to sites, with the date, time, and specialty unit requested.
Identify nurse educators at each facility.
Attend all required meetings at clinical sites.
Clinical Program Coordination
Identify potential student learning experiences in established clinical sites.
Pn: long-term care, short-term care, and hospital settings.
Other nursing programs.
Develop and manage clinical schedule, based on enrollment trends.
Monitor current enrollment and track readmitted students.
Collaborate with Admissions regarding student eligibility (e.g., financial holds).
Prepare and manage all site-specific student documentation for clinical placement.
Submit required quarterly reports to clinical sites.
Schedule clinical orientations and communicate details to students and faculty.
Maintain and verify clinical compliance records, including:
CPR certification
Health Clearances
Background checks
Required Training modules
Submit clinical clearance attestation to sites.
Maintain organized clinical rotation records and files.
Coordinate student and site-specific ID badge processing.
Administrative Responsibilities:
Faculty Coordination:
Notify the Department Chair of clinical faculty staffing needs.
Maintain an updated database of approved clinical faculty by specialty.
Coordinate onboarding and orientation for new clinical faculty.
Schedule and support routine meetings with clinical faculty.
Distribute, collect, and maintain:
Student evaluations
Agency evaluations
Clinical teaching evaluations
Support faculty compliance with attendance and clinical make-up documentation.
Assist with annual clinical faculty evaluations.
Administrative Support:
Serve as the first point of contact for the department.
Perform administrative functions including:
Reception
Record management
Correspondence
Quarterly reporting
Coordinate faculty observation schedules and respond to faculty inquiries.
Send meeting notices
Record minutes
Arrange catering as needed
Assist in planning and execution of departmental events, including:
Health Fairs
Ceremonies
Chat & Chews
Advisory Board Meetings
Coordinate equipment maintenance with internal departments and external vendors.
Collaborate on ordering laboratory and departmental supplies.
Manage PeopleSoft-related inquiries for the Department Chair.
Ensure compliance with accreditor record retention policies.
Maintain accurate documentation through scanning and filing procedures.
Support resolution of issues related to:
Academic performance
Clinical compliance
Clinical competencies
Perform additional duties as assigned by the Chair and/or Dean.
Salary Range:
$70,000 - $75,000
Job Location:
The job is on-site.
Educational Requirements:
Bachelor degree is required.
Training and/or Experience:
Minimum of three (3) years of clinical & administrative experience, preferably in nursing/ medical/ sciences related education.
Knowledge, Skills & Abilities:
Knowledge of nursing education and accreditation standards.
Strong organizational and time-management skills.
Ability to manage multiple priorities in a fast-paced academic environment.
Effective communication and interpersonal skills.
Ability to work collaboratively with faculty, students, and clinical partners.
Systems Access:
PeopleSoft
Canvas (administrative access)
Engage
ImageNow
Microsoft Office 365
Power BI
UKGPro
Berkeley College is an Equal Opportunity Employer and considers applicants for all positions regardless of race, color, religion, creed, gender, age, national origin, marital and veteran status, disability, sexual orientation, gender identity or expression, or any other legally protected status. We believe in fostering tolerance, acceptance, and understanding in our community, by employing individuals who bring unique perspectives to the College.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Job Category : Health
Requisition Number : CLINI002603
Posted: April 20, 2026
Full-Time
On-site
Locations
Woodland Park, 44 Rifle Camp Road, Woodland Park, NJ 07424, USA
Berkeley College, a career-focused institution of higher education, with locations in NJ, NY, and Online, is seeking a full-time Clinical Scheduling Coordinator/Administrative Assistant - Undergraduate Nursing in the School of Health Studies to work on-site at our Woodland Park, NJ campus. Reporting to the Dean, School of Health Studies, the Clinical Scheduling Coordinator/Administrative Assistant works with the Chair of Nursing in providing support efficiently and effectively for the Chair, faculty, and students.
Primary Duties and Responsibilities
Clinical Sites:
Identify, recruit, and tour potential new clinical sites.
Collaborate with agency staff to establish new clinical contracts, renew contracts, and maintain currency in all contractual agreements.
Coordinate with clinical sites to plan and schedule student clinical rotations.
Submit clinical requests to sites, with the date, time, and specialty unit requested.
Identify nurse educators at each facility.
Attend all required meetings at clinical sites.
Clinical Program Coordination
Identify potential student learning experiences in established clinical sites.
Pn: long-term care, short-term care, and hospital settings.
Other nursing programs.
Develop and manage clinical schedule, based on enrollment trends.
Monitor current enrollment and track readmitted students.
Collaborate with Admissions regarding student eligibility (e.g., financial holds).
Prepare and manage all site-specific student documentation for clinical placement.
Submit required quarterly reports to clinical sites.
Schedule clinical orientations and communicate details to students and faculty.
Maintain and verify clinical compliance records, including:
CPR certification
Health Clearances
Background checks
Required Training modules
Submit clinical clearance attestation to sites.
Maintain organized clinical rotation records and files.
Coordinate student and site-specific ID badge processing.
Administrative Responsibilities:
Faculty Coordination:
Notify the Department Chair of clinical faculty staffing needs.
Maintain an updated database of approved clinical faculty by specialty.
Coordinate onboarding and orientation for new clinical faculty.
Schedule and support routine meetings with clinical faculty.
Distribute, collect, and maintain:
Student evaluations
Agency evaluations
Clinical teaching evaluations
Support faculty compliance with attendance and clinical make-up documentation.
Assist with annual clinical faculty evaluations.
Administrative Support:
Serve as the first point of contact for the department.
Perform administrative functions including:
Reception
Record management
Correspondence
Quarterly reporting
Coordinate faculty observation schedules and respond to faculty inquiries.
Send meeting notices
Record minutes
Arrange catering as needed
Assist in planning and execution of departmental events, including:
Health Fairs
Ceremonies
Chat & Chews
Advisory Board Meetings
Coordinate equipment maintenance with internal departments and external vendors.
Collaborate on ordering laboratory and departmental supplies.
Manage PeopleSoft-related inquiries for the Department Chair.
Ensure compliance with accreditor record retention policies.
Maintain accurate documentation through scanning and filing procedures.
Support resolution of issues related to:
Academic performance
Clinical compliance
Clinical competencies
Perform additional duties as assigned by the Chair and/or Dean.
Salary Range:
$70,000 - $75,000
Job Location:
The job is on-site.
Educational Requirements:
Bachelor degree is required.
Training and/or Experience:
Minimum of three (3) years of clinical & administrative experience, preferably in nursing/ medical/ sciences related education.
Knowledge, Skills & Abilities:
Knowledge of nursing education and accreditation standards.
Strong organizational and time-management skills.
Ability to manage multiple priorities in a fast-paced academic environment.
Effective communication and interpersonal skills.
Ability to work collaboratively with faculty, students, and clinical partners.
Systems Access:
PeopleSoft
Canvas (administrative access)
Engage
ImageNow
Microsoft Office 365
Power BI
UKGPro
Berkeley College is an Equal Opportunity Employer and considers applicants for all positions regardless of race, color, religion, creed, gender, age, national origin, marital and veteran status, disability, sexual orientation, gender identity or expression, or any other legally protected status. We believe in fostering tolerance, acceptance, and understanding in our community, by employing individuals who bring unique perspectives to the College.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr