Project Assistant
Arcadis, Akron, OH, United States
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life.
We are seeking a Project Assistant to support project administration for multiple project managers and operations in the Midwest Region (primarily Ohio, Michigan and Indiana). This role requires regular interaction with the Project Controller and Finance Manager regarding contracts and project‑specific financials and metrics.
Role accountabilities
Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable, etc.).
Coordinate with subcontractors on billing requirements.
Set up new projects and update project forecasts in the project‑management tools.
Prepare documents associated with client billing related to client contracts.
Verify invoices comply with contract terms.
Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
Participate on monthly project reviews with Finance Managers and Project Managers.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
Required Qualifications
Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
Preferred Qualifications
1-3+ years of related experience.
Finance background or coursework.
Previous experience with client billing procedures.
Previous administrative experience in a fast‑paced setting.
Benefits
Arcadis offers benefits for full‑time and part‑time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year.
The salary range for this position is $50,000 - $70,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
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We are seeking a Project Assistant to support project administration for multiple project managers and operations in the Midwest Region (primarily Ohio, Michigan and Indiana). This role requires regular interaction with the Project Controller and Finance Manager regarding contracts and project‑specific financials and metrics.
Role accountabilities
Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable, etc.).
Coordinate with subcontractors on billing requirements.
Set up new projects and update project forecasts in the project‑management tools.
Prepare documents associated with client billing related to client contracts.
Verify invoices comply with contract terms.
Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
Participate on monthly project reviews with Finance Managers and Project Managers.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
Required Qualifications
Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
Preferred Qualifications
1-3+ years of related experience.
Finance background or coursework.
Previous experience with client billing procedures.
Previous administrative experience in a fast‑paced setting.
Benefits
Arcadis offers benefits for full‑time and part‑time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year.
The salary range for this position is $50,000 - $70,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
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