Office Coordinator/Manager
Gatik, Mountain View, CA, United States
About the role
We are looking for a reliable, highly organized, resourceful, and proactive professional to manage Office Operations & Executive Support. This role is essential to keeping our office running smoothly day to day, with a strong focus on hands‑on support; from stocking snacks and handling packages to troubleshooting facility issues and ensuring a clean, professional environment.
You’ll also support our executives with day‑to‑day administrative needs, including calendar management, meeting coordination, and travel planning. The position is a
Contract to Hire
position. This role is onsite 5 days a week at our Mountain View, CA office.
Office & Facilities Operations
Take full ownership of the office environment – ensure it stays clean, organized, and well‑stocked.
Manage snack and supply inventory, receive and distribute packages, and spot minor issues before they become problems.
Be the primary point of contact for all visitors, vendors, and service personnel entering the building – ensure check‑in processes are smooth and professional.
Troubleshoot and coordinate basic facility needs, such as coordinating repairs with electricians, plumbers, porters, cleaners, etc.
Monitor facility budgets and manage vendor agreements.
Executive Support
Provide high‑level administrative support including calendar management, meeting preparation, and inbox triage.
Ensure executives are prepared for meetings, travel, and deliverables.
Be available for urgent executive needs outside standard hours, including weekends, when necessary.
Travel & Logistics
Coordinate complex travel itineraries for executives, team members, and visitors – handle bookings, changes, and related documentation.
Assist with logistics for leadership off‑sites and events.
Be available for urgent travel issues during weekends if needed.
What we're looking for
3+ years of experience in executive support, office/facilities management, or operations.
Comfortable with hands‑on office work – keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly.
Highly responsive and dependable, especially for time‑sensitive issues.
Strong organizational skills and ability to manage multiple responsibilities.
High level of discretion and ability to handle confidential information with professionalism.
Excellent interpersonal and communication skills.
Tech‑savvy with tools like Google Workspace, Slack, Concur, etc.
Self‑starter with a “see it, solve it” mindset.
Bonus Points
Prior experience supporting executives in a startup or fast‑paced environment.
Experience coordinating with service vendors or managing building access.
Familiarity with front desk or facilities‑related responsibilities.
Salary Range
$80,000 – $120,000
Equal Employment Opportunity
We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.
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We are looking for a reliable, highly organized, resourceful, and proactive professional to manage Office Operations & Executive Support. This role is essential to keeping our office running smoothly day to day, with a strong focus on hands‑on support; from stocking snacks and handling packages to troubleshooting facility issues and ensuring a clean, professional environment.
You’ll also support our executives with day‑to‑day administrative needs, including calendar management, meeting coordination, and travel planning. The position is a
Contract to Hire
position. This role is onsite 5 days a week at our Mountain View, CA office.
Office & Facilities Operations
Take full ownership of the office environment – ensure it stays clean, organized, and well‑stocked.
Manage snack and supply inventory, receive and distribute packages, and spot minor issues before they become problems.
Be the primary point of contact for all visitors, vendors, and service personnel entering the building – ensure check‑in processes are smooth and professional.
Troubleshoot and coordinate basic facility needs, such as coordinating repairs with electricians, plumbers, porters, cleaners, etc.
Monitor facility budgets and manage vendor agreements.
Executive Support
Provide high‑level administrative support including calendar management, meeting preparation, and inbox triage.
Ensure executives are prepared for meetings, travel, and deliverables.
Be available for urgent executive needs outside standard hours, including weekends, when necessary.
Travel & Logistics
Coordinate complex travel itineraries for executives, team members, and visitors – handle bookings, changes, and related documentation.
Assist with logistics for leadership off‑sites and events.
Be available for urgent travel issues during weekends if needed.
What we're looking for
3+ years of experience in executive support, office/facilities management, or operations.
Comfortable with hands‑on office work – keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly.
Highly responsive and dependable, especially for time‑sensitive issues.
Strong organizational skills and ability to manage multiple responsibilities.
High level of discretion and ability to handle confidential information with professionalism.
Excellent interpersonal and communication skills.
Tech‑savvy with tools like Google Workspace, Slack, Concur, etc.
Self‑starter with a “see it, solve it” mindset.
Bonus Points
Prior experience supporting executives in a startup or fast‑paced environment.
Experience coordinating with service vendors or managing building access.
Familiarity with front desk or facilities‑related responsibilities.
Salary Range
$80,000 – $120,000
Equal Employment Opportunity
We at Gatik strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that together we can do great things. We are committed to an inclusive and diverse team. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.
#J-18808-Ljbffr