Part-Time Administrative Assistant
Associa, Vacaville, CA, United States
Administrative Assistant
The Administrative Assistant supports and assists with general office activities and administrative projects, while providing customer service support. Under moderate supervision, this role may involve interaction with homeowners and board members. This is a part-time position reporting to the Pleasanton office: Diamond Grove Vacaville, CA 95687.
Essential Duties and Responsibilities
Update and file association documents for Community Managers
Arrange delivery and pickup of documents from storage as needed
Update homeowner and association information in C3 and shared files
Process and distribute incoming and outgoing mail for the office and associations
Handle print jobs, scanning, and faxing as general office support
Other Duties and Responsibilities
Organize and prepare correspondence related to association business
Receive and respond to incoming calls from homeowners, Board members, and vendors
Follow through on various requests
Review invoices for completeness and accuracy, and prepare payable vouchers for manager approval (if not completed by the Telephone Operator)
Assist Community Managers with monthly board packages and in-house mailings
Provide coverage for concierge/reception as needed
Perform other duties as assigned
Compensation $20$22 per hour (direct experience highly considered)
Employment Type Part-Time
Work Location 201 Bartlett Ln, Vacaville, CA 95687
The Administrative Assistant supports and assists with general office activities and administrative projects, while providing customer service support. Under moderate supervision, this role may involve interaction with homeowners and board members. This is a part-time position reporting to the Pleasanton office: Diamond Grove Vacaville, CA 95687.
Essential Duties and Responsibilities
Update and file association documents for Community Managers
Arrange delivery and pickup of documents from storage as needed
Update homeowner and association information in C3 and shared files
Process and distribute incoming and outgoing mail for the office and associations
Handle print jobs, scanning, and faxing as general office support
Other Duties and Responsibilities
Organize and prepare correspondence related to association business
Receive and respond to incoming calls from homeowners, Board members, and vendors
Follow through on various requests
Review invoices for completeness and accuracy, and prepare payable vouchers for manager approval (if not completed by the Telephone Operator)
Assist Community Managers with monthly board packages and in-house mailings
Provide coverage for concierge/reception as needed
Perform other duties as assigned
Compensation $20$22 per hour (direct experience highly considered)
Employment Type Part-Time
Work Location 201 Bartlett Ln, Vacaville, CA 95687