Office Manager
Alzheimer's & Dementia Resource Center, Orlando, FL, United States
The Office Manager provides essential administrative and operational support to ensure ADRC's internal systems, workflows, and daily operations function smoothly and efficiently. This part‑time role supports the Executive Director and leadership team by maintaining strong administrative infrastructure, supporting financial and HR‑related processes, and ensuring consistent internal operations that align with ADRC's growth, accountability, and mission‑driven work.
Key Responsibilities
I. Mission Alignment & Culture
Support ADRC's mission by ensuring internal operations are organized, reliable, and responsive
Demonstrate professionalism, discretion, and respect in all internal and external interactions
Maintain confidentiality when handling sensitive personnel, financial, and donor information
Contribute to a positive, collaborative organizational culture
II. Executive & Administrative Support
Provide administrative support to the Executive Director, including scheduling, correspondence, and document preparation
Assist with meeting preparation, internal communications, and organizational record‑keeping
Maintain organized digital and physical filing systems
III. Office Management & Internal Operations
Oversee day‑to‑day office management and administrative workflows
Track supplies, vendor relationships, and general office needs
Maintain and improve internal systems and administrative processes to support staff
IV. Financial Administration & Compliance Support
Support financial administration tasks such as bank deposits, invoice tracking, expense documentation, and reconciliation support
Assist with compliance‑related documentation and record maintenance
Coordinate with external bookkeeping or financial partners as needed
V. Human Resources & Onboarding Support
Manage HR‑related administrative tasks, including personnel files and internal documentation
Support staff onboarding and offboarding processes
Assist with policy acknowledgment tracking and internal compliance requirements
VI. Donor Acknowledgment & Administrative Support
Oversee donor acknowledgment and appreciation processes, including timely letters and records
Maintain accurate donor‑related administrative records in coordination with leadership and development staff
Support donor stewardship efforts through consistent administrative follow‑through
Consistent administrative support to the Executive Director and leadership team
Well‑maintained office systems and internal workflows
Accurate and timely financial and compliance documentation support
Smooth onboarding and HR administrative processes for staff
Timely and accurate donor acknowledgments and related records
Qualifications
Associate’s degree or equivalent professional administrative experience
3+ years of experience in office management, administrative support, or operations
Strong organizational and documentation skills
High level of discretion and professionalism
Excellent attention to detail and follow‑through
Strong time‑management and prioritization skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Comfort working with databases, shared drives, and administrative systems
Ability to work independently and collaboratively in a small nonprofit environment
Part‑time position with flexible scheduling determined by organizational needs
On‑site office presence required (hybrid availability optional if applicable)
Occasional support for meetings or events may require schedule flexibility
Ability to lift and transport basic office materials as needed, and any other duties as assigned
This part‑time position is being offered at $21 per hour without any benefits (looking for M,W,F from 8:30 – 4:30 pm). The specific days and times may be flexible.
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Key Responsibilities
I. Mission Alignment & Culture
Support ADRC's mission by ensuring internal operations are organized, reliable, and responsive
Demonstrate professionalism, discretion, and respect in all internal and external interactions
Maintain confidentiality when handling sensitive personnel, financial, and donor information
Contribute to a positive, collaborative organizational culture
II. Executive & Administrative Support
Provide administrative support to the Executive Director, including scheduling, correspondence, and document preparation
Assist with meeting preparation, internal communications, and organizational record‑keeping
Maintain organized digital and physical filing systems
III. Office Management & Internal Operations
Oversee day‑to‑day office management and administrative workflows
Track supplies, vendor relationships, and general office needs
Maintain and improve internal systems and administrative processes to support staff
IV. Financial Administration & Compliance Support
Support financial administration tasks such as bank deposits, invoice tracking, expense documentation, and reconciliation support
Assist with compliance‑related documentation and record maintenance
Coordinate with external bookkeeping or financial partners as needed
V. Human Resources & Onboarding Support
Manage HR‑related administrative tasks, including personnel files and internal documentation
Support staff onboarding and offboarding processes
Assist with policy acknowledgment tracking and internal compliance requirements
VI. Donor Acknowledgment & Administrative Support
Oversee donor acknowledgment and appreciation processes, including timely letters and records
Maintain accurate donor‑related administrative records in coordination with leadership and development staff
Support donor stewardship efforts through consistent administrative follow‑through
Consistent administrative support to the Executive Director and leadership team
Well‑maintained office systems and internal workflows
Accurate and timely financial and compliance documentation support
Smooth onboarding and HR administrative processes for staff
Timely and accurate donor acknowledgments and related records
Qualifications
Associate’s degree or equivalent professional administrative experience
3+ years of experience in office management, administrative support, or operations
Strong organizational and documentation skills
High level of discretion and professionalism
Excellent attention to detail and follow‑through
Strong time‑management and prioritization skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Comfort working with databases, shared drives, and administrative systems
Ability to work independently and collaboratively in a small nonprofit environment
Part‑time position with flexible scheduling determined by organizational needs
On‑site office presence required (hybrid availability optional if applicable)
Occasional support for meetings or events may require schedule flexibility
Ability to lift and transport basic office materials as needed, and any other duties as assigned
This part‑time position is being offered at $21 per hour without any benefits (looking for M,W,F from 8:30 – 4:30 pm). The specific days and times may be flexible.
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