Supervisor Project Coordinator (Fabrication Shop)
RealREPP, Union City, CA, United States
Overview
The Fabrication Shop Lead Project Coordinator is a new role designed to lead the administrative functions across our various sheet metal, piping, and mechanical construction fabrication shops. This role is critical to the smooth operation of the shop by overseeing a variety of administrative functions and tasks, such as material management, record maintenance, reporting, coordinating communications, and assisting with scheduling. As well, as we scale our operations, this role will focus on process improvement and standardization among the various shops. This position involves a combination of oversight of administrative support and interaction with shop personnel, suppliers, and other stakeholders. This role supports the operation of the shops and is expected to work on a schedule that aligns closely with core hours of the shop.
If you are a disciplined, customer service centered, organized personality, this fast-paced environment might be just what you have been looking for. Gain exposure to the ins and outs of the mechanical trades and fabrication specifics while leveraging your administrative experience and expert-level skills to support the building of critical infrastructure throughout Northern California.
Responsibilities
Oversees a variety of clerical and administrative support to multiple departments and/or senior-level managers
Utilizing technology, develop routine and non-routine reports, including graphs and charts and presentation materials. Maintains database information
Oversees the preparation and submission of expense reports.
Evaluate current processes, recommend solutions, and support the implementation of such solutions.
Oversee implementation of new processes and applications to support growth and scalability
Works under limited general supervision
Uses initiative and advanced knowledge of skills, methods and practices, including innovation, analysis, and reasoning to choose appropriate solutions to complete.
Fabrication Shop Administrative Responsibilities
Time Card Data Entry and Payroll Processing
Safety Meeting Processing Documentation
Safety Training Documentations
Consumables / PPE Orders
Track and Maintain Welder Continuity for Entire Division
Maintain Shop Office Supplies (printer paper, labels, pens/markers etc.)
Work with Janitorial Services and Bathroom Supplies
Some Material Orders for consistent product lines
Productivity Collection and Entry into Coins
Print / Stamp Work Packages
Some BOM generation for Non-Stratus Projects
Automated Cutting Machine Razorgage Cut File Generation for NON-Stratus Projects
NITC Brazer Continuity
Qualifications
Excellent verbal and written communication skills
Excellent customer service skills
Experience working with a variety of software applications to support business processes.
Strong knowledge of Microsoft Office—Excel, Word and PowerPoint other technologies
Advance Excel Skills involving VBA and Macros (Bonus)
Strong organizational skills
Strong multi-tasking and prioritization skills
Strong negotiation skills
Ability to maintain discretion and confidentiality
Previous experience managing a non-exempt workforce
Ability to interface with all levels within the organization
Ability to effectively manage a wide variety of relationships from covered CBA members, to support staff and project leadership.
Experience with Software Development Processes and Process Mapping (Bonus)
Experience with Microsoft Power BI (Coding and Visualization Development (Bonus)
Experience in Warehouse Management or Manufacturing (Bonus)
Flexibility with Traveling to Sacramento and San Francisco Work Locations
Home Base is in Union City
Limited Travel to Sacramento (1-2x week while we grow the dept for next 3-6 months, then reduce to 1x week max as needed based on business needs)
Occasional Travel to SF (1x week as the shop grows, then 1-2x month)
Management Skills
Ability to Manage 3-4 People
People Skills
Good People Skills
Ability to work with wide range of personalities (union and office)
Ability to form strong working relationships with employees and coworkers
Benefits
401(k) plan with 50% company match (no cap) and immediate 100% vesting
Medical, dental, and vision insurance (100% paid for employee)
Annual bonus program based upon performance, achievement, and company profitability
Term life, AD&D insurance, and voluntary life insurance
Disability income protection insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave
Paid holidays, vacation, and personal time
Training/professional development opportunities and company-paid memberships for professional associations and licenses
Wellness benefits
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
#J-18808-Ljbffr
The Fabrication Shop Lead Project Coordinator is a new role designed to lead the administrative functions across our various sheet metal, piping, and mechanical construction fabrication shops. This role is critical to the smooth operation of the shop by overseeing a variety of administrative functions and tasks, such as material management, record maintenance, reporting, coordinating communications, and assisting with scheduling. As well, as we scale our operations, this role will focus on process improvement and standardization among the various shops. This position involves a combination of oversight of administrative support and interaction with shop personnel, suppliers, and other stakeholders. This role supports the operation of the shops and is expected to work on a schedule that aligns closely with core hours of the shop.
If you are a disciplined, customer service centered, organized personality, this fast-paced environment might be just what you have been looking for. Gain exposure to the ins and outs of the mechanical trades and fabrication specifics while leveraging your administrative experience and expert-level skills to support the building of critical infrastructure throughout Northern California.
Responsibilities
Oversees a variety of clerical and administrative support to multiple departments and/or senior-level managers
Utilizing technology, develop routine and non-routine reports, including graphs and charts and presentation materials. Maintains database information
Oversees the preparation and submission of expense reports.
Evaluate current processes, recommend solutions, and support the implementation of such solutions.
Oversee implementation of new processes and applications to support growth and scalability
Works under limited general supervision
Uses initiative and advanced knowledge of skills, methods and practices, including innovation, analysis, and reasoning to choose appropriate solutions to complete.
Fabrication Shop Administrative Responsibilities
Time Card Data Entry and Payroll Processing
Safety Meeting Processing Documentation
Safety Training Documentations
Consumables / PPE Orders
Track and Maintain Welder Continuity for Entire Division
Maintain Shop Office Supplies (printer paper, labels, pens/markers etc.)
Work with Janitorial Services and Bathroom Supplies
Some Material Orders for consistent product lines
Productivity Collection and Entry into Coins
Print / Stamp Work Packages
Some BOM generation for Non-Stratus Projects
Automated Cutting Machine Razorgage Cut File Generation for NON-Stratus Projects
NITC Brazer Continuity
Qualifications
Excellent verbal and written communication skills
Excellent customer service skills
Experience working with a variety of software applications to support business processes.
Strong knowledge of Microsoft Office—Excel, Word and PowerPoint other technologies
Advance Excel Skills involving VBA and Macros (Bonus)
Strong organizational skills
Strong multi-tasking and prioritization skills
Strong negotiation skills
Ability to maintain discretion and confidentiality
Previous experience managing a non-exempt workforce
Ability to interface with all levels within the organization
Ability to effectively manage a wide variety of relationships from covered CBA members, to support staff and project leadership.
Experience with Software Development Processes and Process Mapping (Bonus)
Experience with Microsoft Power BI (Coding and Visualization Development (Bonus)
Experience in Warehouse Management or Manufacturing (Bonus)
Flexibility with Traveling to Sacramento and San Francisco Work Locations
Home Base is in Union City
Limited Travel to Sacramento (1-2x week while we grow the dept for next 3-6 months, then reduce to 1x week max as needed based on business needs)
Occasional Travel to SF (1x week as the shop grows, then 1-2x month)
Management Skills
Ability to Manage 3-4 People
People Skills
Good People Skills
Ability to work with wide range of personalities (union and office)
Ability to form strong working relationships with employees and coworkers
Benefits
401(k) plan with 50% company match (no cap) and immediate 100% vesting
Medical, dental, and vision insurance (100% paid for employee)
Annual bonus program based upon performance, achievement, and company profitability
Term life, AD&D insurance, and voluntary life insurance
Disability income protection insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave
Paid holidays, vacation, and personal time
Training/professional development opportunities and company-paid memberships for professional associations and licenses
Wellness benefits
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*
#J-18808-Ljbffr